Kerry Tower Email & Phone Number

Cairns North, Qld, Au

Groote Eylandt

MAJOR OBJECTIVESProvide general support to the Project Manager and the Project Controls/Contract Administrator andcoordination of the organisation of the Site Office.Ensure the efficient and timely recording of all financial commitments, maintaining the cost accounting systemand controlling the general administration of the office including payroll for weekly paid employees.Ensure the applicable requirements of the McConnell Dowell Management System are met.KEY OUTCOMES, TASKS & DUTIESMaintain site personnel roster and provide support with the coordination of flights and accommodation for theprojectOperate the McConnell Dowell cost system (Workbench) for the Project.Provide timely cost reports to management.Ensure all orders are completed correctly.Collate delivery dockets and maintain material registers.Check invoices against orders and delivery dockets and prepare for certification.Provide continuous improvement in efficient ways to ensure all orders are completed correctly, collatedelivery dockets, check invoices against orders and delivery dockets, and prepare for certification.Collect and collate work hours for weekly paid employees and issue for payroll processing. Maintain payrollrecords for staff including time keeping data and statistics, leave records and related information.Maintain Petty Cash site account, ensure reconciliation and arrange reimbursement on a regular basis.Maintain the Site Office Corporate credit card, reconcile each month on statements arrival.Maintenance of the document management and filing systems.Word processing of correspondence, reports, tenders, charts, legal documents and financials. Power Pointpresentations as required.Preparation for meetings, catering and presentation aids.Always seek to maintain ongoing, positive working relationships with all staff and senior managementAssist the Project Manager as required with overall administration issues regarding the day to day operationsof the project.

Australia

Pond 5 Rehabilitation ProjectKey Responsibilities:Responsible for coordinating procurement and administration processes including maintainingaccurate records, stock control of office and project supplies, managing invoicing, quoting,purchasing, conducting research, checking VOCs, maintaining training matrix, preparingdocumentation and ensuring strict compliance with the McCosker Management System Manualand related documents.Provide a high standard of project administration support including coordinating registers anddocuments, conducting data entries into spreadsheets and ensuring effective coordination with ITsupport, project teams, head office and administrators.Monitoring Excel spreadsheets inputting data such as time sheets, fuel usage for plant, inputtingphase codes for different work areas along with monitoring take 5’s and CCCs for safety andcompliance.Attend and participate in daily morning pre-starts and monthly safety meetings communicatingrelevant updates and safety information needed for a safe working environment.Maintain strict compliance with WHS rules and regulations including JHA’s, SOP’s, Take 5’s, hazardreports, equipment inspections, pre-start and toolbox meetings as well as promoting a safe workingenvironment that is free of LTI’s and incident-free.Apply fatigue management strategies for Rio Tinto Gate Logs including completing the FatigueSpreadsheet to enable the Supervisors and Management to advise crew to take scheduled restbreaks.Safely operate LVs as required to work and on site, adhering to all traffic management plans,conducting daily vehicle pre-start inspections before operating checking all fluid and oil levels,tyre pressure, lights, brakes, fuel levels and reporting any defects.Ability to work FIFO 12 hours per day on a swing of 14 days on, 7 days off.

Australia

Administration Assistant Role details:Scanning of documents for finance and administration Paper filing management systemSharepoint Electronic filing and archivingEfficient and effective Records Management service deliveryEnsuring that records are registered, maintained, archived and disposed of accuratelyExcellent attention to detail and accuracyGood organisational skillsThe ability to handle archive boxes where required

Perth, Western Australia, Australia

Responsible for the delivery of efficient and effective indexing, quality assurance, and document management services, providing administrative support to the records and compliance team• Effectively responding to client enquiries and referring on to the correct department to be actioned• Perform routine and project end-of-life processing of inactive physical and electronic information, in line with approved retention and disposal schedules and other legislation applicable• Provide quality assurance checks on offsite storage databases as well as electronic document and folder data, assisting with offsite storage box processing for new, retrieval, and returns• Effectively liaise with key stakeholders to ensure content is captured in accordance with guidelines and company policies• Proficient computing skills, utilising MS Suite as well as internal technical software systems• Addressing customer enquiries and training key stakeholders in records managementProvide assistance to the Office Records Management department, ensuring the correct procedures are applied for records indexing and classification• Assist in digitization processes and the development and delivery of records and information management training programs• Display an understanding of indexing, application of keyword and activity file classification principles and practices as per company policy and all relevant legislation• Experienced with the extraction and analysis of electronic data from the records system

Australia

Responsible for providing housekeeping services within a busy 80-room 4-star beachfront hotel, cleaning rooms, as per daily cleaning schedules including changing linen and making beds, cleaning bathrooms, dusting, cleaning air conditioner filters, defrosting fridges, cleaning walls, rubbish removal, vacuuming, sweeping, and mopping, and replenishing mini bar, coffees, teas, milk, and condiments• Assist with cleaning throughout the hotel grounds including rubbish removal, replenishing all laundry powders, cleaning machines, and common areas such as gym, pool area, and lobby• Chemical handling including decanting undiluted chemicals into individual diluted bottles as per manufacturer’s instructions, complying with all chemical handling policies and procedures, adhering to all MSDS specifications, and delivering chemical orders• Ensure good housekeeping, ensuring work areas remain clean and clear of obstacles and hazards and all equipment is clean and in good repair and working order whilst maintaining strict compliance with OH&S rules and regulations including JHA’s, MSDS’s, Daily, Prestart Meetings, and Hazard Identification and Reporting, promoting a safe working environment that is free of LTI’s and incidents

Australia

Oversee business activities including budget management, quality assurance, sales, strategies, and legislative compliance, and provide production reports identifying any budget blowouts• Use exceptional communication skills to liaise with key stakeholders, team members, clients, and management to understand client’s requirements, source new opportunities for improved processes, and ensure customer satisfaction through the attainment of all KPIs• Effectively maintaining Safety Registers for equipment, forklifts, first aid, and fire equipment and completing regular audits• Ensuring accurate data entry of safety audits, tap root investigations, inspections, incident investigations, and safety and compliance reporting• Supporting Managers, Supervisors, and Operations Teams, providing administrative support in areas such as compliance and OH&S administrative tasks, diary management, taking minutes, scheduling meetings, and training• Assist in updating maintenance/equipment registers and staff inductions, as well as managing contractors to ensure all work is completed on time, within the allocated budget, and in a safe and efficient manner• Conduct random and mine site drug testing and maintain documents for site mobilization and health checks, maintaining effective record keeping, ensuring all relevant data is updated and stored as per company policies and procedures, and close out work orders• Epitomise best safety practices leading by example in promoting a safe working environment adhering to company site safety policies and procedures including JHA’s, SOP, and Hazard Identification and Reporting

Jandakot

Display exceptional communication skills when liaising with key stakeholders, team members, clients, and management, understanding client’s requirements, sourcing new sales opportunities, and ensuring customer satisfaction for repeat business as per KPI objectives• Responsible for following up on tender submissions for new projects and reporting to the Estimator• Undertake general office duties such as opening and closing of the office, scanning, printing, mail, filing, answering telephone enquiries, stationary, and any ad-hoc duties required• Ensuring accurate recordkeeping, including project updates, planning, and requirements as well as staff leave, training, and induction information• Effectively monitoring project schedules and liaising with the workshop manager to ensure all projects are on track for completed projected timeframes• Responsible for accurately maintaining and updating company policies and procedures

Bellevue

Responsible for carrying out reception duties such as answering telephone enquiries, directing calls, data entry, and office housekeeping duties• Utilise the Excel program to create spreadsheets for daily production, stock levels, and materials• Effective use of Quick Books program to complete accounts, create invoices, receipt payments, reconcile petty cash, payroll, and end-of-month reports• Responsible for providing marketing assistance to source new business• Displaying excellent communication skills when dealing with clients and staff members

Canning Vale

• Responsible for providing customer service, answering telephone and email enquiries, providing advice, or directing to the appropriate department• Effectively book travel and car hire for technicians to attend various mine sites to carry out electrical testing, creating and providing work packs for technicians to take up to site• Effectively book couriers and freight to transport equipment and stock as required

Malaga

• Responsible for carrying out reception duties such as answering telephone enquiries, directing calls, data entry, and office housekeeping duties• Utilising SAP and Excel systems to provide outstanding order reports to management, process daily banking transactions, and complete weekly reports• Displaying attention to detail when performing data entry, overseeing excel spreadsheets, validating invoice claims, maintenance/equipment registers, and using scheduling systems• Supporting all departments and contractors with general administration duties including compliance, OH&S administrative tasks, assisting with ADHOC queries, and supporting the Safety department• Adhere to all company and site safety policies and procedures including JHA’s, SOP, and Hazard identification and reporting• Ensuring exceptional customer service skills when liaising with customers, resolving queries, and problem-solving