Kevin Phillips Email & Phone Number

Westwood, Nj, Us

• Progressed through multiple roles overseeing HR and accounting functions for the largest electrical contractor in the NYC Metro area. Manage payroll, benefits, and onboarding activities for 2000 employees across 6 corporate divisions. • Process $4M in weekly payroll for union and non-union employees in multiple states. Ensure accurate processing, distribution, and reporting of payroll / benefits in line with union regulations. • Supervise benefits enrollment, processing, and changes for medical, disability, and 401K programs. • Develop new system to track allowances and carryover of PTO benefits for employees across all divisions. • Coordinate employment verifications, new hire materials, and tax documents for 250+ administrative staff.• Carry out expense reporting and reconciliation for the corporate credit card system ($6M+ in transactions annually). Act as point person for employee expense reimbursements and SAP Concur. • Manage accounting functions related to expense tracking, vendor invoices, and submission of daily bank balance sheets. • Partner with legal counsel to address employee-related lawsuits and insurance claims. • Maintain employee data across HRIS systems and HR vendors, including Emque (payroll & onboarding), E-Verify (I9 processing), Shelterpoint (disability & workers comp), ExpertPay (wage garnishments), and Seneca (pre-tax benefit plans).Key Accomplishments:• Drove digital transformation to support scalability during a period of acquisitions and growth. Increased efficiency by transitioning company to digital platforms for expenses (SAP Concur), onboarding (ClearCompany), and automated PTO.• Led successful integration of payroll and benefits systems for acquired companies (Rossi, CS Construction). • Created a standardized Payroll Procedure Manual outlining weekly accounting procedures in a user-friendly guide. • Oversee weekly payroll audits with zero issues to-date, ensuring entries are processed accurately and on-schedule.

Payroll• Enter, process, and distribute weekly payroll for over 1,000 E-J employees.• Streamline the overall payroll process for maximum efficiency and minimum use of overtime.• Track vacation and sick pay for all E-J employees.• Spearhead the owner’s initiative to switch all E-J employees to direct deposit.• Oversee payroll responsibilities of company interns, monitoring their preparation of paychecks for delivery. General Accounting• Work with the accounts payable manager to enter new invoices and approve outgoing checks.• Develop and incorporate a scanning system for accounts payable, reducing paper usage and increasing efficiency.• Approve and update all company invoices and billings.• Manage E-J’s bank accounts, submitting daily bank balance sheets to the treasurer.Human Resources• Administer state and federal payments (garnishments) on a weekly basis for all E-J employees.• Manage all paperwork for the over 250 administrative employees of E-J, including new hire materials, tax documents, and employment verifications for mortgage applications.• Monitor all lawsuits and insurance claims by coordinating with E-J’s legal representation.• Wrote E-J’s Payroll Procedure Manual, summarizing weekly accounting procedures in an easy-to-follow manual.

• Managed the department head’s back-to-back commitments during Fashion Week and the holiday sales season.• Arranged domestic travel for several high-level executives and filed reports for business and travel expenses.• Supervised interns in the day-to-day operations of the marketing department.

Administrative Duties• Provided high-level administrative support to the Senior Vice President, performing duties such as maintaining schedules, prioritizing client meetings, managing correspondence, and creating spreadsheets and presentations.• Arranged air and ground transportation and hotel accommodations for the Senior Vice President and the Director.• Assisted in the managing of accounts for high-profile artists on the Sony roster, using discretion when dealing with confidential information.• Initiated a transition to a paperless accounts payable system.Contracts and Legal• Wrote and administered video production contracts and production payments for the Epic Records roster.• Coordinated and followed through on all recording artists’ contractual payments.• Handled clearing rights for Sony-label and outside-label artists.