Katie Fitzgerald Email & Phone Number

Seattle, Washington, United States

Greater Seattle Area

Seattle, Washington, United States

Managing the purchasing of all expendable and asset items for the companySuccessfully manage the warehouse and show site foremenManage a monthly budget and ensure labor costs are within the given budgetEnsure all trucks are maintained properly and following DOT standards to ensure safety for staff and clientsAttend monthly safety meetingsManage the drug policy within the union work force following accidents or for reasonable suspicion Work with the union and employees on labor related issuesManage the inventory to ensure all show requirements are metArrange mileage, hotels, per diem and all travel arrangements for the Operations DepartmentMaintain a positive attitude and organized work environment despite the constant changing nature of the events industryManage all trucking and driver schedules for all tradeshow events

Greater Seattle Area

Managing the purchasing of all expendable and asset items for the companySuccessfully manage the warehouse and show site foremenManage a monthly budget and ensure labor costs are within the given budgetEnsure all trucks are maintained properly and following DOT standards to ensure safety for staff and clientsAttend monthly safety meetingsManage the drug policy within the union work force following accidents or for reasonable suspicion Work with the union and employees on labor related issuesManage the inventory to ensure all show requirements are metArrange mileage, hotels, per diem and all travel arrangements for the Operations DepartmentMaintain a positive attitude and organized work environment despite the constant changing nature of the events industryManage all trucking and driver schedules for all tradeshow events

Greater Seattle Area

Successfully manage all show site and warehouse foremen and staffSuccessfully manage the Operations SupervisorParticipate in the Carpenters Union Training Committee - voting on pay levels and training for union membersPartner with CEO and HR on all labor relations issuesManage the purchasing of all expendable and asset items for the companyEffective at planning and layout of workflow, equipment, and production proceduresManage a monthly budget and ensure labor costs are within the given budgetEnsure all trucks are maintained properly and following DOT standards to ensure safety for staff and clientsAttend monthly safety meetingsManage the drug policy within the union work force following accidents or for reasonable suspicion. Work with the union and employees on labor related issuesManage the inventory to ensure all show requirements are metSub rent items as needed to meet inventory needs. Manage company cell phone account for over 30 eligible linesArrange mileage, hotels, per diem and all travel arrangements for the Operations DepartmentMaintain a positive attitude and organized work environment despite the constant changing nature of the events industryManage all trucking and driver schedules for all tradeshow events from Seattle to Portland

Greater Seattle Area

Input time cards (50-100+) on a weekly basis, process payroll and perform payroll journal entriesReconciled and prepared Union Trust reports to two unions monthlyReconciled asset and liability accounts to include making corrected journal entriesReconciled bank accountsPosted monthly recurring journal entries and accruals Reviewed General Ledger for inconsistencies and correctionsRegistered to conduct business in the necessary statesPrepare and file multi-state sales and use tax returns monthly and/or quarterlyAnalyzed and organized office operations and procedures such as preparation of payrolls, personnel, information management , filing systems, requisition of supplies, and other clerical services.Completed employment verification's and reference checks when needed.Compiled payroll data such as hours worked, taxes, insurance, and union dues to be withheld, and employee identification number, from time sheets and other records.Prepared labor spreadsheets, transfers data to payroll program, and transmitted to payroll service.Reviewed wages computed and corrected errors to ensure accuracy of payroll.Created personnel records to reflect names, rates of pay, and levels of newly hired workers, and changes in wage rates and levels of employees on payroll.Recorded new or changed pay rates in payroll register or computer files.Recorded changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.Prepared monthly Carpenter's Trust Report. Maintained 1099 records and reports data to the IRS. Costed labor to individual jobs and departments. Adjusted errors and complaints.

Greater Seattle Area

Directly supervise all production related responsibilities of Operations DepartmentCarry out assigned supervisory responsibilities in accordance with the Company’s core values/policies/procedures and applicable laws Assist with training employees, help appraise performance and recommend reward and disciplinary action. Participate in hiring and firing decision as required. Address complaints and resolve problems.Assign Show ForemenProduce load lists and follow through with pre-event production of smaller jobs to eliminate the need for union foreman to pre-plan on small trade shows and special /corporate events when possibleSupervise show site foremen to assure that production schedules are followed to eliminate unnecessary costs in overtime labor, equipment loss and damageMaintain, with support from the account executives, the continuity of information flow between departments throughout the production processFacilitate all production related meetings and attend all job-specific meetings as neededAssist in Financial reviews and post show analysis with Account Managers, Exhibitor Services, and ManagementPlan, organize and direct production activities to ensure 100% customer satisfaction.Lead by example, maintain high moral and work standards and build teamwork among the departmentReview manpower requirements to ensure adequate coverage at all timesSchedule activity to eliminate as much overtime as possibleMaintain good communication with all Departments and advise of any problems that may affect their operational work flowAssist on Show Site as required. Duties may include; o Managing accidents/incidents o Dealing with lost or misplaced freight o Handling Customer Service issues o Addressing Personnel and Equipment shortages o Reviewing changes, adjusting labor calls, etc

Greater Seattle Area

Successfully managed five full time Foremen and lowered the labor percentage by 1%. Completed the tasks of Operations Assistant while doing the job of the Production SupervisorManage scheduling for all shows, handling over 500 events in a year, and 200 union employees at any given timeProvide labor coordination and management at show siteManage all rental coordination for every show, including but not limited to material handling equipment, show furnishings, stages and tentsApprove all rental and purchasing invoices and check for discrepancies or issuesManage freight receiving, organization and manifestation of each incoming shipmentEnter union crew calls into scheduling database and correspond with union personnel on a daily basisProcess violation letters from show site Maintain a positive attitude and organized work environment despite the constantly changing nature of the events industryCompute foreman budget hours for show site and warehouse weeklyArrange mileage, hotels, and per diem for foreman and myself when travelingManage the paperwork flow between all departments and operationsAttend monthly safety meetingsConsistently update pertinent information in computer for foremen for each showCompute weekly budget report for hours at show site and warehouseCompare budgeted hours with actual used to compute labor percentageUse MS Office Suite daily

Greater Seattle Area

Schedule and managed the various shift changes of up to 200 union employees at various job sites each dayProcessed and entered the payroll for each union memberPrepared and maintained files for each event and ensured the information was up to date daily, for each ForemanAssisted in the development and implementation of an Access based scheduling system to help reduce labor costsWorked with the Carpenters Union to ensure contractual guidelines were followed and processed disputes from union members

Las Vegas, Nevada Area

Answered all incoming calls and made reservations as requested for customersProcessed and batched weekly payrollHandled all the purchasing and processed the purchase orders with correct general ledger coding Prepared and deposited all bank deposits, handled the petty cash, and processed all credit card, check and cash paymentsTrack and shipped all USPS and UPS shipmentsRan daily reports and prepared the monthly revenue reports

Las Vegas, Nevada Area

Processed guest disputes and successfully collected on unpaid balances from desks and wholesaleaccounts (i.e., Exepdia.com)Processed weekly commission checks to Travel AgentsReconciled old accounts and managed the weekly tracking reports. Posted credit card and check payments Researched return items from local banks to resolution

Las Vegas, Nevada Area

Processed credit cards and assisted with the collection process on unpaid balancesManaged staff and processed daily time cards of up to 200 union employees each dayProcessed discounts for all Corporate ClientsProcessed all invoices for clients to ensure proper billing.Contacted all exhibitors to ensure all show files were maintained and up to date for the Field Representatives

Undergraduate Certificate, Human Resources Management And Services

Bachelor Of Science - Bs, Business Management