Kim Miller Email and Phone Number

Metronet Morley - Ellenbrook Rail Line

Australia's Offshore Energy Regulator

Provide executive support to the Traffic & Logistics and Construction TeamsPreparation and distribution of Weekly / Monthly Minutes of Meetings using Doc Control Infoworks & E-RoomAttend all subcontractor meetings and take live meeting minutesArrange management & team travel to project site using ERMSMonthly reconciliation of credit card expenditure Process subcontractor shipping invoices for approval and paymentProvide efficient and cost effective office management services of the Perth office which consisted of 5 floors and 280 staffMaintain office security access card systemInduction of all new starters & visitorsProcess Field Material Requests using BPS procurement systemCoordinate the travel approval process for worldwide project travel and travel cost estimatesAssist with the recruitment process of craft to siteCollate and administer all new starter payroll formsMaintain craft personnel records in ERMS & PEFAIssue new starter & visitor reports to site ER for preparation of inductions & flights

Provide executive support to the Project Manager and 5 Area Project Managers -Civil, E&I, OSBL, ISBL & Building & ServicesCall screening Diary Management for Project Manager and all APMsArrange international and domestic travel for managementArrange management travel to project site using ERMSPreparation of detailed agendas for management visitsEvent organisation of company functions and meetingsArrange and schedule quarterly sponsor meeting with subcontractor executivesCollate and administer executive entertainment and travel expenses including assignment expenses which include preparation and maintaining expense spreadsheetsMonthly reconciliation of credit card expenditure Prepare overtime approvals for team membersCollation of monthly subcontractor evaluations for managementAttend all subcontractor and management meetings and take live meeting minutesPreparation and formal distribution of Weekly / Monthly Minutes of Meetings Preparation and distribution of company correspondence using Infoworks and E-RoomDue to company & departmental restructuring, our department in Perth dissolved, the APMs relocated to the Onslow site and the PM returned to the Houston office

Provide executive support to the Project Manager and other executive managementCall screening Diary Management for Project Manager and all meeting roomsArranging international and domestic travel for managementMultiple site visits for workshops & admin assistanceArrange management travel to project site using ERMSPreparation of detailed agendas for management visitsEvent organisation of company functions and meetingsArrange and schedule quarterly sponsor meeting with subcontractor executivesCollate and administer executive entertainment and travel expenses including assignment expenses which include preparation and maintaining expense spreadsheetsMonthly reconciliation of credit card expenditure Preparation of calendars showing 3 month look ahead of planned activitiesPreparation and distribution of Weekly / Monthly Minutes of Meetings using Doc Control Infoworks & E-RoomPreparation and distribution of Media Releases for subcontractors using Doc Control Infoworks and E-Room

Worked on the Gorgon LNG Jetty & Marine StructuresAdmin staff of over 200Provide PA support to the Project Director and Construction TeamCall screening for Project DirectorDiary Management for Project Director and all meeting roomsCoordinating meeting arrangements and minute takingTravel arrangements (international & domestic) for the Construction TeamSetup of all new users – network access, seating and IT equipmentOrdering of company mobile phonesTyping of PowerPoint presentations for conferences Event organisation of all company functions and meetingsCollate and administer executive entertainment and travel expensesMonthly reconciliation of all company credit card expenditure Updating and maintaining man hour & leave spreadsheetsCollation and distribution of Presentation materials & Weekly and Monthly Minutes of Meetings.Monthly updating of employees information on extranet Administer and reconcile Petty Cash Mentoring and training of front office administration staff i.e. reception

Provide PA support to the MD, GM, CFO and all Senior ManagementCall screening for MD and CFOFiling and Diary Management for MD Travel arrangements for the entire company including off-shore sitesCollation and distribution of Presentation materials & Monthly ReportsTyping of PowerPoint presentations for conferences and functions for VSL NSW staffEvent organisation of all company functions, conferences and meetingsCollate and administer executive entertainment and travel expensesMonthly reconciliation of all company credit card expenditure (Amex and Mastercard) and codingUpdating and maintaining motor vehicle information / spreadsheetsResponsible for all motor vehicle payments (registration & CTP) and ordering of fleet cards & e-tagsProcessing of motor vehicle accident insurance claimsMonthly payment of all company leased accommodation including sourcing suitable accommodation where necessaryOrganisation of Long Service Leave Awards and giftsOrdering and distribution of all company printing material (calendars, company magazines, business cards, office supplies and company CDs)Updating of all photographic/library information Monthly updating of employees information on extranet Importing & Exporting Administrator - Responsible for all shipping requirementsAssist with overflow tender preparationLiaison with external suppliers (cleaners, couriers)Mentoring and training of office administration staff i.e. reception Provide efficient and cost effective office management services and ensuring office equipment and facilities are adequately maintainedOH&S employee representative – meetingsSafety and Fire Warden Representative