Remote

• Support 3 site managers (Greer, SC / Winston Salem, NC)• Site Office Manager• Manage reporting for mortgage stats and fulfillment specialists pipelines.• Manage business recovery process and documents.• Assist with tracking GFE disclosures to ensure compliance.• Assist with new associates on board process and set up.• Assist IT Management Staff to correct technical issues.• Maintain all facets of day to day structure and organization for 3 sites.• Oversee all correspondence between Mortgage, Document Control and Direct Retail Lending.• Create reports, PowerPoint, Visio organizational charts, newsletters, awards, invitations, etc. • Manage Business Recovery process and documents.• Create associate matrix to maintain and track all IT equipment, company issued hardware, access badges, etc.• Manage Mailroom• Manage and order office supplies for staff of 150+.• Financial and compliance reporting.• Work closely with building management for building maintenance, housekeeping, repairs, etc.• Develop reporting and tracking for mail distribution, hiring process, document control, site procedures, etc.

Maintain, record and work with patent attorney.Organize corporate level events for customers.Help with local charity events at Hartness Estate with Greenville Chamber of Commerce.Work extensively in Microsoft PowerPoint, Word and Excel.Work with confidential financial corporate information.Organize charity events with Greenville Chamber of Commerce.Work closely with Operations Manager and engineers on projects and goal completion.Maintain community foundation records for charitable contributions.Maintain executive corporate and personal calendars.Train and maintain travel database using Cliqbook online tool.Hospitality - responsible for all customers visiting our location.Organize catering / dining.Developed customer greeting board using logo designs.Book lodging and any other personal needs of customer.Develop administrative procedures for hospitality.Aviation / Greenville Jet CenterWork directly with Jet Center to pull and fuel planes.Schedule flights using AOPA.Pull terminal procedures for each flight destination.Schedule FBO arrival and any other services needed.Track flights using Flight Aware.Maintain Aircraft Registration.Pilot Insurance.Maintain confidentiality agreements for entire company.TravelOrganize travel for corporate staff.Developed and maintain matrix with employee points, frequent flyer miles, credit card information, and personal preferences.Maintain organizational charts for all departments.Assist with scheduling of land development project.Assist employees with obtaining VISA and passports.Assist engineers with quotes.Organize company board meetings.Assist HR and Legal department.

Assist VP of Financial Planning and Administration

VP Financial Planning & AdministrationVP Newsprint Operations Executive Accounting & Strategic Planning Complete all correspondence and letters for VP Financial Planning & Administration.Complete all expense reports and reconciliation of reports and deposits to VP's account.Develop, maintain and oversee daily operations report on all company mills and record production and tons lost on all machines giving daily and month to date variances.Correspond with mills on a daily basis to ensure correspondence is received in a timely manner.Manage VP's email and all incoming correspondence by postal mail.Develop PowerPoint presentations (linked to excel).Company plan.10K.Quarter end results.Monthly manager meetings.Make all travel arrangements for the entire department including rental car, flight, hotel and international travel including applications for visa and passports.Work with Environmental Manager on compliance of OHSA, federal and state requirements at all mills.Maintain company wide capital appropriation requests and developed tracking system for approvalCapital appropriation request consolidation report.Work with confidential financial corporate information.Maintain Newsprint Division capital budget and forecasted plans working closely with mill sites regarding their cost assessments.Travel to Newsprint Mills and work with management on financial planning and strategic meetings.Work one on one with financial analyst and accountants.Work closely with the Division President, financial planning staff and financial shared services.Organize company board meetings.Work with legal department on company and division financial disclosure letters.

Worked directly for the Vice President of Technical Operations for the southeast region.Daily tasks for VP included organizing all incoming and outgoing mail and correspondence, creating filing systems for vendors, audits, budget reports, etc. Maintained calendar and appointments.Processed purchase orders, payment vouchers, and expense reports.Maintained audit reports for the entire southeast region.Conducted capital budget reviews for SC, NC & VA with more than fifty systems, head-end and hubs.Maintained Federal Communications Commission basic signal leakage reports for SC, NC & VA.Developed and maintained database for all company vehicles in SC, NC & VA including detailed reports and vehicle maintenance.Tracked all vehicle mileage, insurance claims, and fuel usage through access database.Maintained Federal Communications Commission proof of performance reports for the entire southeast region.Maintained FCC radio license and call sign database and ran monthly reports.Interfaced extensively with Intranet and Internet.Researched (Internet) FCC and state database.Worked with budget entities in EPICT software, which managed southeast region budgets.Made all travel arrangements and accommodations including hotel and rental car as well as dealing directly with corporate pilots with flight accommodations.Maintained eastern regional division calendar of meetings.Coordinated all net, teleconference and conference call meetings.

Assisted VP of Engineering as well as 25+ engineers.

Maintained all secretarial functions for three major departments. Assisted more than twenty-five engineers including maintenance department and manufacturing.Maintained budget database for all three departments including all capital projects.Maintained headcount for three departments.Maintained budget for capital projects over one million dollars.Kept track of all requisitions written for normal maintenance parts and spare parts as well as capital projects.Wrote access database that tracks all requisitions written.Worked with engineers to get Hitachi ISO 14001 certified.Ordered office supplies and all maintenance materials and tracked payment and budgeting.Helped create and implement an "in house" way of printing business cards which was a big cost savings to the company.Organized the United Way 2001 campaign.Made all international travel arrangements and accommodations for all Japanese.

Maintained all records for ISO-9002 certification.Maintained database (by use of a scanner) for all Material Safety Data Sheets.Implemented a promotional flier for the marketing of all new products using PowerPoint and product photos that increased sales.Handled all customer complaints, returns and issued credit.Issued all style standard specifications for customers as well as inner company specifications.

Worked directly for attorney.Interfaced daily with clients.Dictation.Research.Extensively used Microsoft Word & Excel.Assisted with paralegal tasks.

Assisted Marketing Director.Handled all corporate travel within company.Assisted accounts receivable and accounts payable with billing and reconciliation.Editor of company newsletter.Handled all account deposits and reconciliation for 80+ stores.Distributed company mail.Photographer for marketing.Assisted in layouts for marketing ads and campaigns ideas.