• Project Coordinator for Arizona Territory• Document Management, Contracts, Purchase Orders, Change Orders, Insurance, OCIP• Order project Insurance Certificates and Bonds if required• Certified Payroll/Forms, collect and review for accuracy• Upload projects from Auto Quotes to Lawson (database)• Enter change orders and maintain project change order log• Purchasing of Equipment per plans and specifications• Purchase orders for Installers and/or… Show more • Project Coordinator for Arizona Territory• Document Management, Contracts, Purchase Orders, Change Orders, Insurance, OCIP• Order project Insurance Certificates and Bonds if required• Certified Payroll/Forms, collect and review for accuracy• Upload projects from Auto Quotes to Lawson (database)• Enter change orders and maintain project change order log• Purchasing of Equipment per plans and specifications• Purchase orders for Installers and/or suppliers• Equipment Procurement• Coordinating Deliveries/Pickups• Coordinating Returns• Preparing monthly billing Packages; Schedule of Values, Pictures, Bill of Sale and COI.• Review and approve vendor, supplier and/or installer invoices.• Daily Communication with Customers, Vendors and installers• Closeout Manuals; Service Agency Listing, O&M Manual and Warranties.• Request Service Calls Show less

• Accounts Receivable; preparing, processing, mailing/e-mailing invoices.• Accounts Payables; receiving, reviewing, processing and check distribution.• Created Contract tracking system for approvals and signature.• Prepare and distribute 20-Day Preliminary Notices to necessary parties.• Payroll, processed payroll weekly for 40 – 50 employees.• Payroll tax payments, weekly.• 401K payments and loans payments.• Maintaining accounting system.• Online Banking… Show more • Accounts Receivable; preparing, processing, mailing/e-mailing invoices.• Accounts Payables; receiving, reviewing, processing and check distribution.• Created Contract tracking system for approvals and signature.• Prepare and distribute 20-Day Preliminary Notices to necessary parties.• Payroll, processed payroll weekly for 40 – 50 employees.• Payroll tax payments, weekly.• 401K payments and loans payments.• Maintaining accounting system.• Online Banking, deposits, transfers and maintained bookkeeping spreadsheets.• Ordered all office equipment when necessary and/or scheduled maintenance.• Certified Payroll Reports/Forms• Processed Insurance Request/Certificates Show less

• Prepare project Submittal Packages to Clients and/or Architects• Review Plans & Project Specifications• Purchase of Equipment per plans and specifications• Equipment Procurement• Process and issue change order to clients• Prepare Pre-Qualification Packages• Prepare Close-out Manuals such as collect all warranties and owner’s manuals from manufacturers.• Coordinate project and timing of all installs and deliveries.• Prepare and provide Quotes/Bids to Clients

• Daily clerical duties include answering phones, greeting visitors, faxing, typing, filing, overnight Shipments, maintaining office calendar, ordering office supplies and mail distribution.• Accounts Receivable; preparing, processing, mailing/e-mailing invoices.• Accounts Payables; receiving, reviewing, processing and check distribution.• Preparing all Contract Documents such as owners AIA Agreements, Subcontractor Agreements, Owner/Subcontractor Change Orders.• Processing… Show more • Daily clerical duties include answering phones, greeting visitors, faxing, typing, filing, overnight Shipments, maintaining office calendar, ordering office supplies and mail distribution.• Accounts Receivable; preparing, processing, mailing/e-mailing invoices.• Accounts Payables; receiving, reviewing, processing and check distribution.• Preparing all Contract Documents such as owners AIA Agreements, Subcontractor Agreements, Owner/Subcontractor Change Orders.• Processing submittals and RFI’s.• Processing Payroll (Bi-Weekly)• Order Insurance Certificates and Bond’s when required.• Review and process all subcontractors’ insurance certificates.• Prepare and distribute 20-Day Preliminary Notices to necessary parties.• Review and process all subcontractors 20-Day Preliminary Notices.• Supported management with all projects.• Prepare Bid Packages such as Pre-Qualification Forms and Bid Bonds.• Collect and prepare close-out packages for clients.• Prepared, reviewed and corrected all subcontractors certified payroll when required on public works projects.• Online Banking, deposits, transfers and maintained bookkeeping spreadsheets Show less

• Daily Receptionist relief duties include answering multi-line telephone, fax, mail distribution, prepare overnight shipments, and order office supplies.• Prepared and maintain all subcontractor agreements and change orders for multiple projects• Reviewed corrected and entered subcontractor’s insurance certificates.• Reviewed, corrected, and entered subcontractors certified payroll• Prepared project close-out manuals for 20+ subcontractors• Jobsite start-up; order phone… Show more • Daily Receptionist relief duties include answering multi-line telephone, fax, mail distribution, prepare overnight shipments, and order office supplies.• Prepared and maintain all subcontractor agreements and change orders for multiple projects• Reviewed corrected and entered subcontractor’s insurance certificates.• Reviewed, corrected, and entered subcontractors certified payroll• Prepared project close-out manuals for 20+ subcontractors• Jobsite start-up; order phone lines, trailers, portable toilets, hand washing stations, etc.• Maintained all project files Show less