Kimberly Ruoss Email & Phone Number

United States

Boyertown, Pennsylvania, United States

King Of Prussia, Pennsylvania

Directly support CFO, CAO, Controller, and SVP of Acquisitions. Work closely with the finance department. Schedule and prepare all meetings, including yearly close meetings, board-required sub-committees, and structure cadences for yearly recurring series. Manage multiple calendars for work and personal schedules combined. Book travel arrangements. Track inventory and order supplies for several high-traffic kitchens and companywide supply closets. Perform credit card reconciliations and personal reimbursements. Create and track check and PO requests. Organize and host monthly Employee of the Month parties. Plan and implement quarterly Women’s Initiative Events. Take monthly meeting minutes for various meetings. Draft and send Co. wide communications. Prepare and send monthly financial statements and compliance emails. Quarterly Lobbyist reporting per state requirements. Entity and Corporate Governance Management. Assist with Credit Card oversight for 300+ employees. Plan offsite meetings, including vehicle and airplane chartering for groups of people. Screen and interview potential candidates, and coordinate interviews. Maintain relationships with external vendors, including legal vendors, requiring a high level of confidentiality and discretion. Train new employees and create training plans for others. Supervise Administrative Assistants and receptionist. Clean and organize offices and break areas. Notary for all departments and signatory for CFO.

Bechtelsville, Pa

Support President and Vice President. Schedule and prepare for meetings. Developed a job review system for VP and Presidents use while operating overseas and remotely. Field customer interactions and handle employee relations. Screen calls and emails for upper management. Union-based company, prepare all monthly and yearly dues for employees and the business. Manage daily and long-term operations for company. Handle payroll, invoicing, billing, HR functions, as well as accounts receivable/payable, and QuickBooks. Create custom templates and manage all proposals and job bids. Track all open job costs, and manage W-9 and COI certifications for subcontractors. Reconcile EZ pass accounts and credit cards. Organize and track fleet vehicles.

Gilbertsville, Pennsylvania

Provide technical support for ticketing based POS system. Lead team for SOP creation.

Develop and manage training programs and material. Perform new and ongoing training, as well as support management team and supervisors with scheduling and communications. Develop and maintain SOP's, and formal learning documents. Perform Quality Assurance on local and remote employees.

Conschohocken, Pa

Perform medical billing, collections, and insurance handling. Train new employees. Manage all account for Aetna, UHC, and Cigna. Special projects and mass collections.

Bachelor Of Business Administration (B.B.A.), Marketing

Transfer To Kutztown, Hospitality And Recreation Marketing Operations