Kimberly Stokes Email & Phone Number

Danbury, Ct, Us

Danbury, Ct

Danbury, Ct

Waterbury, Connecticut Area

Provide the President and other executives with administrative functions including travel arrangements, domestic and international, transportation, hotel, and agenda. Assist in arranging trade shows, materials, technical paper submission, agendas, and meetings. Type letters, memos, meeting materials and PPT presentations. Assist in updating internal company documents. Work with HR on OSHA log updates and EHS trainings required. Create and maintain a weekly employee newsletter from the President . Arrange lunches/refreshments for meetings and staff events. Manage front office administrative assistant responsibilities. Assist in highly confidential matters, emails, meetings, phone conferences, and reaching team objectives. Design forms and various documents as needed in Excel, Word, and Adobe Acrobat. Responsible for importing and exporting and part of the Environmental Health and Safety team.Accomplishments:• Work with the President and EHS Manger to learn and ensure regulatory compliance. Scope consists of required reports, internal reviews, and inspections for the Department of State and OSHA. Created a new database in Access to track employee EHS training. Organize and maintain a new employee training filing system with required reports. Organize all EHS regulatory files and create and manage a tracking calendar for various responsibilities.• Transition Park organization from paper to electronic export licensing with the Department of State in D-Trade and the Commerce Department in the SNAP system. Register company with ATF department for ATF imports and took responsibility for all facets of import permits. Register company and completed all annual paperwork with Turkish Consulate and TACCI to handle the country specific annual requirements for exporting Textiles to Turkey. • Restructure front Administrative Assistant responsibilities to be more efficient.

Monroe, Connecticut Area

Prepare new K-12 (ER9) tri-district curriculum materials for teachers. Perform all administrative support to the Director of Curriculum as well as back up administrative support to the Superintendent. Track curriculum budgets and assist with budget projections. Maintain curriculum files and ER9 website. Train various certified personnel in the use of Adobe Acrobat, FrontPage, and Outlook. Maintain several curriculum email groups in the network list serve. Arrange curriculum meetings and refreshments. Assist in the preparation of bulk mailings to three boards of education, parents, students, and staff. Accomplishments:• Design a new K-12 curriculum website. Design special graphic elements for the K-12 curriculum website to relay various parts of learning and the curriculum. Create a new password protected teacher work area using Microsoft Shared Point Services along with a new online workshop and discussion board for teachers and an online ER9 evaluation plan website.• Create a new annual Evidence of Accomplishments brochure in publisher to track teacher, student, school and administrative accomplishments.• Develop interactive templates in Excel for school principals to easily track curriculum budgets and summer work.• Member of the Technology Steering Committee and Web Chair for the Web Committee of all three districts.

Pomperaug High Scool, Southbury, Ct

Provide administrative and software support for two Assistant Principles and the Principal. Type all types of correspondence and student observations. Delegate all main phone calls. Assist parents and students with daily issues along with setting up Saturday detentions. Update and maintain various databases, student locker, parking, and student discipline. Assist in bulk mailings to parents, teachers, and staff.Accomplishments:• Create working templates in Word and Excel.• Create work instructions for job.

Prospect, Ct

Perform all administrative functions for sales and service department. Answer and delegate calls for a 10 line phone system, program and maintain all office equipment. Work with customers to solve billing issues. Maintained campaign paperwork for equipment recalls and updates along with equipment location tracking, maintenance and inspection paperwork. Type all correspondence and sales documents. Track and submit service department payroll hours and attendance. Track monthly internal job costs.Accomplishments:• Recreate a new hammer attachment use brochure in Publisher.• Assist in delegating of mechanics work along with itemizing and invoicing all service paperwork allowing the service manager time to work on pressing matters.• Create a new hazardous chemical map in publisher and a database in Access for hazardous materials with an index for chemical and common names. • Train all Administrative office personnel in sales and customer service.

Prospect, Ct

Maintain office budget, coordinating open houses, trade shows, and travel. Answer and delegate calls for a 10 line phone system, program and maintain all office equipment. Maintain attendance and OSHA records of injury. Administrative support for three departments, sales, service and parts. Type all correspondence and sales documents. Code and process invoices for payment and service claims. File and release UCC-1 statements with the Department of State. Assist in shipping as needed.Accomplishments:• Work directly with the President in the plans of building a new facility, layout and materials. Assist in the business relocation.• As the corporate office closed and Akerman was bought out by Volvo, we lost our central office support for a while. I quickly learned a new computer system with DOS. Utilized LotusWorks to create a database to track customer details and collections. Successfully implemented payment schedules and tracking for over 30 customer accounts. Create detailed reports.