Kim Thompson Email & Phone Number

Remote

• Promotion to project management dept (2017) from role of Exec Asst of CEO (2012-2017).• Work remotely from home office in OR since 2015; with travel to corporate office (CA) as required. • Promoted to Interim Project Director (Nov 2019 – Aug 2021); performing various accounting, operational and supervisory duties for the project manager and project coordinator team whom also work via remote office locations – 8 staff members across 3 states/time zones.• Weekly dept meeting via videoconferencing; discuss team goals, project urgencies, process reviews and training. • Bi-monthly accounting meeting with team; review assignments, timelines, procurement, and accounting status. • Creation of new processes, checklists, and related templates to set company standards; streamline procedures for database management.• Review of contracts and coordination of insurance requirements (COI’s). • Change Order creation and tracking.• RGA and Warranty liaison.• Review of specifier fixture schedules and product documentation.• Procurement; purchase orders, price negotiations, logistics (dropship) and creation of project trackers to manage release schedules. • Weekly invoicing; submission through various platforms (i.e., GCPay, Procore and Textura), monthly billing projections and SOV.• Creation of technical documentation (i.e., Submittals and O&M).• Support to the Operations Dept; payroll, interviews, new hire onboarding, company training and special projects.• Support to Quotations Dept; RFQs and estimating. • Support to Accounting Dept; pre-liens, collections, billing reconciliations, new account setups and reporting. • Support to Warehouse Dept; coordinate weekly deliveries via company truck to jobsites, training and template creating.

San Diego, Ca

• Promotion to manager of the sales administration and procurement dept (2010) from sales administrator.• Conducted daily huddles with sales admin staff to identify urgencies and help prioritize daily action items. • Implement procurement policies; maintained files and tracking of all purchasing activity to ensure project timelines and install schedules met. • Sourced products and negotiated improved pricing tiers.• Prepared purchase orders and negotiated final terms and discounts.• RGA and Warranty liaison.• Conducted weekly meetings with sales and project management depts to provide status for all procurement and broad support as needed.• Support to warehouse; inspection of deliveries for project staging area setup and onsite delivery coordination.

Chicago, Il

• Executive support to the four partners of firm.• Front office management; reception on a multi-line phone system, mail distribution, correspondence, reporting and special projects. • Bookkeeping; month-end reconciliations, budgets and reporting, daily A/P and A/R, weekly invoicing, and collection efforts.• Developed an inventory tracking system and maintained office supplies.• Coordinating of equipment repairs and maintenance.• Payroll and benefits administrator; new hire onboarding.

Chicago, Il

• Front office management; reception on a multi-line phone system, mail distribution, correspondence, reporting and special projects. • Executive support to three partners of firm and the marketing manager.• Payroll and benefits administrator; new hire onboarding.• Bookkeeping; month-end reconciliations, budgets and reporting, daily A/P and A/R, weekly invoicing, and collection efforts.• Maintain inventory records for ordering office and art supplies.• Scheduled travel and hotel; processed of expense reimbursements.• Coordinating of equipment repairs and maintenance.• Assisted sales and marketing dept; scheduling, cold-calling, proposal templates and proofreading.• Production department support; scanning, archival, assembly of marketing collateral for various direct mail campaigns.

Elementary Education And Teaching

General Eduction Diploma, Honors Student