Kitty Xu Email and Phone Number

- Liaison and overall management of international projects with consulates, foreign institutions, etc.- Government relationship. Won a specific financial support of RMB500,000 from the Shanghai Bureau of Culture and Broadcasting in 2016, got 4A certification from Shanghai Administration Bureau of NGOs in 2015- Assist the Director of Museum with project negotiation, daily executive assistance to the management team- Business correspondence & annual planning and report- Liaison with the headquarter and higher authorities- Meeting arrangements, ensure and monitor the implementation of meeting minutes and meeting resolution- Team management (1 receptionist, 2 admin supervisor, 2 accountants, 6 securities, 2 cleaners)- Operational management to ensure smooth work flow and deliver service, including vendor management, procument management, office supplies management, etc.- Documentation and filing maintenance

- Calendar management, meeting and travel arrangements and reimbursement, etc.- Streamline communications between chairman and subordinates - Streamline communications with Starwood Group regional office, filing and analysis- Assist with new project development in Hunan and Sanya, streamline communications with business partners, monitor the implementation and follow up of important decisions - Government Affairs- Organizational support & document preparation & meeting minutes of all kinds of meetings for chairman.- Dealing with routine correspondence- File maintenance- Daily management of Artemis Space (an art space of 1000sqm)- Overall management and maintenance of art pieces located in hotel public areas- Liaison with business partners and seek for cooperations, including art exhibitions, brand activities, charity event, etc. Overall arrangement and coordination of Satori Wang Zixuan Solo Exhibition, Tian Zige Charity Event, Johnn Moores Painting Prize Exhibtion

Business Development Manager Duties:- Act as the key contact person for all mainland BD opportunities, in charge of first round of negotiation with potential partners.- Organize and take part in the site inspection and market study of new projects, be part of the team to work out market study report and analysis report and financial models for new projects.- Draft of Technical Service Agreement and Hotel Management Agreement, assist and follow up with contract negotiation till contract signing.- Key contact person with owners for all projects, fully in charge of routine liaison and coordination with various business partners.- Fully in charge of writing of all business correspondences and official letters and business documents.- Be part of the team to work out all relevant documents during hotel pre-opening period, such as timetable, pre-opening budget, etc.- Organizational support & document preparation of all kinds of meetings for chairman & CEO.Office Manager Duties:- Set up and relocation of SLP Shanghai office.- Fully in charge of negotiation and signing of Office Leasing Agreement.- Fully in charge of office renovation and office set up.- Routine management of Shanghai office and create a pleasant and sound work environment. - Act as finance executive and fully in charge of SLP Shanghai Company’s accounting, taxation, etc.- Act as SLP finance executive and fully in charge of capital collection from all projects.- Act as HR Manager and fully in charge of recruitment, interview, training, etc. of new staff.- Calendar management, meeting and travel arrangements and reimbursement, etc.- Streamline communications between SLP and all project owners and business partners.

- Calendar management, meeting arrangements, meeting preparation in advance.- VPs travel arrangements, reimbursement.- Streamline communications among Starbucks China business units, Greater China head office departments, Starbucks Seattle headquarters, Starbucks companies overseas.- Assist VPs in routine activities related with public relations, marketing, media, scheduling, filing and follow up actions.- Preparation for the first Starbucks Greater China Marketing & Operations Forum & overall organization of Extended Marketing Forum.- Organizational support & document preparation for monthly Marketing meetings of Starbucks Greater China.- Involvement in seasonal promotion projects & various marketing campaigns.- Logistic support for visitors, including hotel and flight reservation, transportation arrangement.

EA to Art Director Duties:- Assist director in routine activities related with public relations, media, scheduling, filing and follow up action plans.- Scheduling, meeting and travel arrangements for director.- Assist director to work out proposals of exhibitions and projects, drafting and translation of contracts, proposals and business correspondences.- Preparation of board meeting documents, annual business report, etc.- Liaison with local and international private art collector and institutional personnel.- Organizational support for the “2002 Shanghai Biennale” held at Shanghai Art Museum, a noteworthly large scale international art exhibition project.- Manage and coordinate the 3rd Shanghai Performing Arts Exhibition as exhibitors. - Produce two promotional exhibitions – ‘Contemporary Yi Xing Teapot Exhibition’ and ‘Fashion Design Exhibition’. Work included communications and coordination with artists and related parties, liaison with participants in Shanghai.- Attend the 2001 CIPA Expo (2001 China International Performing Arts Expo) for market development purposes and seek potential partners on behalf of the company.Office Manager Duties::- Overall management of gallery staff, scheduling, set up and execute office procedures and office management system.- Develop and implement departmental budget, fiscal projection, and basic accounting.- Work closely with marketing manager to produce high profile events (20 opening parties/press conferences since 2004, 15 exclusive corporate functions.)- Keep high efficiency on the Admin flow and supporting system.- Provide nice office working environment and hold weekly department meetings.People Management (manage team size: 18)- Act as manager of administration, setting up goals, assigning duties, monitoring implementation, communication performance gaps, and motivating improvement.- Responsible for recruitment, selection, management, coach, development, evaluation and changing of internal staff.

- Assist GM in routine activities related with public relations, media, scheduling, filing and follow up action plans.- Interprete during negotiation with foreign business associates.- Assisted GM to run office, set up office procedures.- Coordinate and liaison with other departments and subsidiaries.