 Self-drafting of Letters like an internal & external, Office Memos, Notes and various correspondences. Preparing LOI, LOA & Agreements, and coordinating with subcontractors/suppliers to finalize contracts by telephonic conversation and official emails. Arranging meetings & preparing meeting notes. Receiving the submittals from internal/external and submitting to the consultant for all quality documents such as Drawing Submittals, Material Submittals, RFIs, Method Statements, Vendor Approval Requests, Test Reports, etc.. Same as receiving back from the consultant and forwarding to the concerned person/team.  Updating the DC register (Shop drawings, Materials, Technical submittals, Method statements, RFI, MIR & IR logs), providing the status by weekly & monthly. Attending all ISO Audits and implementing new guidelines. Maintaining logs for incoming & outgoing letters and document transmittals with traceable reply references. If any issue in the project in future, easily understandable ref. nos. & logs for legal replies. Tender Submission: Preparing company pre-qualifications, tender commercial documents and uploading to Musanada eProcurement Portal and Emirates post group - Tejari (online and manual submission), responsible for render replies and feedbacks by online message system. Contribution in processing company licenses, insurances and employee’s visas and providing administrative support, controlling correspondence and designing filing systems.  Actively responsible for monitoring incoming emails & answer/forward as required and prepared outgoing mail for distribution, and responsible for handling all telephone calls and fax and in relation to queries of the company and technical department. Corresponding on behalf of GM with Clients, Consultants, Sub-contractors and suppliers.

 Drafting letters such as internal & external(client, consultant, subcontractor and supplier letters), document transmittals and reports, and submitting/forwarding to the concerned person/team.  Preparing & submitting the submittals & maintaining logs for Incoming & Outgoing letters, Shop drawings, Material approvals, Request for document approvals, Method of statement, RFI, NCRs, SORs & As-built drawings. Making good co-ordination between the Consultant & Contractor for overall submissions. Preparing whole project IRs (Civil & MEP) as per standard Matrix along with particular drawings and forwarding to the consultant for at the time of inspections. Issuing rental offer letters for our company’s commercial & residential buildings (3 Nos) and keeping revenue details (turnover is 12M/yearly). Arranging ADDC’s e-bills for the overall rental buildings & making payments. Issuing labour camp rental offers & following payments (turnover is 300k/monthly). Sending all Civil & MEP subcontractors’ inquiries, and following the quotations and shorting the quotations with comparison sheets. Worked as a purchaser for Civil & MEP materials of 5 months for collecting quotations from suppliers & traders and issuing LPOs. Maintaining whole project files & records with the labels as per the Master index filing system and the ISO 9001:2015 standard. Scanning & archiving all documents for easy tracing. Distributing letters & submission of documents to the Client, consultants and the subcontractors & suppliers through direct, faxes & emails. Preparing the handing over of final dossier documents as per client requirements and successfully completed the above mentioned all projects. = 353 Residential Units (Sector 2) at Gayathi, W.R., Project Value is AED 508 Million, Client : Abu Dhabi General Service Company (MUSANADA), Consultant : ATKINS & Partners Overseas, our company as a Main Contractor of Civil & MEP Contracts with execution of works.

 Drafting of letters, making internal & external letters & document transmittals, and submitting/distributing to concern party. Preparing submittals & maintaining logs for Incoming & Outgoing letters, Shop drawings, Material approvals, Request for document approvals, Method statement, RFI, NCRs, SORs & As-built drawings. Preparing cover page of Material inspection with data sheet & Site Inspection with drawings and maintaining the logs time to time. Scanning & updating all Submittals (DAR, MAR, Request for Document Approvals, RFI, and Method statement) in Primavera Expedition(EDMS) forwarding to consultant for approval. After approval of submittals & letters distributing via EDMS email system to the concern persons. Distributing documents to subcontractors & suppliers along with letters/transmittals. Apart from that perform all other secretarial works including drafting up of various correspondences. Liaison with head/branch offices, project site offices. Arranging Office & site Requirements (store’s requests, time/manpower sheets & office stationary). Coordinating with planning engineer and arranging project daily, weekly & monthly reports with update of submittal logs & manpower details and submitting to the consultant on time.  Filing the documents as per approved Project Quality Plan with proper label and maintaining all document control files (Hard & soft copies) for easy tracing.Project Summary〓 Habshan 5-Industrial Facilities, Construction of 15 buildings and infrastructures & landscape work (Project Value is AED 307 Million), Client: Abu Dhabi Gas Industries LTD. (GASCO), Consultant: ATKINS & Partners Overseas.〓 Central Fish, Vegetable, Meat Market & Shopping Mall (Mushrif Mall), Construction of Fish, Vegetable, Meat Market & Shopping Mall with a built-up area of 197,000 M2. Project value is AED 640 Million. Client: Line Investments (EMKE Group), Consultant: Architectural Consulting Group (ACG).