Kristina Murphy Email & Phone Number

Canada

• Assisting in the preparation of presentations and display boards using PowerPoint and Lightroom.• Ensure consistency and quality control of all engineering documents.• Updating and maintain project files such as drawings, technical specifications, and other project related documents. • Development of flow charts in Microsoft Visio.• Arranging appropriate travel and accommodations consistent with corporate travel policy.• Attend monthly meetings to update and share information.• Maintain Outlook calendar, including booking and accepting meetings.• Additional administrative tasks as required by the project teams.

• Edits documents for grammar and style. Monitors overall quality control including completeness, formatting, accuracy, tabbing, binding, packaging, and compliance with proposal submission guidelines • Assists in the development of organization charts in Microsoft Visio• Ensures that proposal documentation is prepared, stored, maintained, and archived according to company policies and standards with attention paid to the confidentiality of all documentation• Assimilates materials into the final product to ensure a complete, professional package is submitted by the deadline. May be required to personally deliver finished products• Provides proactive assistance to the Business Development Coordinator in responding to Requests for Proposals (RFPs) and Requests for Quotations (RFQs) by reading the RFP, assisting in developing a schedule• Assists in the assessment of and preparation of customized curricula vitae (CVs), project descriptions and project listings in the assembly of proposals and qualification documents; • Uses Hatch Core Systems to support business development initiatives, including proposal and qualification documents • Ensures that correct global or proposal-specific templates are used in preparing business development literature, including proposal and qualification documents• Assists in recording meetings • Performs other duties as assigned.

• Typing, formatting, revising and safeguarding project documents, including organization and flow charts, Project Plans, Procedures and the Reports• Ensure all documents conform to Hatch standards• Facilitate smooth flow of documents requiring approval signatures• Attend project / department meetings as requested• Maintaining hard copy and on-line filing system for project documents in iPass (Hatch electronic data base) • Scheduling meetings using Outlook • Organize catering for meetings and performing pre / post-meeting functions • Assisting with travel arrangements for project• Prioritizing workload, working independently, multi-tasking• Providing quality “self check” of documents produced• Training coordination (for site visits)• Assist in preparation Visio charts• Provide assistance completing expense reports• Assisting other administrators in overload situations • Photocopying

• Provision of administrative support for office staff• Coordination of management calendar, activities and meeting schedules• Preparation and distribution of agendas and minutes of meeting• Booking of meeting rooms through Outlook ensuring no overlap or conflicting appointments• Performance of a variety of tasks including, filing, copying, and control of all records.• Preparation of written correspondence including: letters, memos, etc.• Maintenance of both hard and electronic copy filing systems. • Maintenance and distribution of staff weekly schedules.

• Day-to-day office administration including: coordination with the Main office, other Projects and Companies• Registration of expats at Federal Migration Service.• Transport coordination.• Planning, scheduling, monitoring rotation of the personnel.• Preparation of daily reports, update of various human resource information logs (visa status, registration), ensuring all regulatory documentation and work permits were valid, and updated as required.• Processing incoming and outgoing correspondence.• Reporting daily progress to the client, senior management. • Provide direction and assistance to other team members as needed.• Provide a translation service as needed.

• Maintain Planning Files.• Assemble Planning Commission agendas, public notices. • Assist in responding to requests for information from other departments.• Prepare written reports and correspondence, maintain a variety of files.• Gather, prepare and maintain data pertaining to development project.• Receive, sort and distribute incoming and outgoing correspondence. • Contribute to the preparation of weekly and monthly reports and progress update files.• Perform a variety of work including, filing, copying, and checking information on various records.• Assist in translation of technical information.

• Processing of design documents throughout the lifecycle of the document using the project electronic document management system (InfoWorks); • Using InfoWorks to receive project documents from design office and to find, view, scan or/and print specific documents;• Verifying and acknowledging the receipt of documents against transmittals;• Removing superseded or voided documents from the work place;• Participating in the continued roll out, implementation, training and administration of the project’s electronic document management system;• Ensuring the most current revision of controlled documents are available for use at the construction site• Identify the document with a unique number based on the job number, the contract or purchase order number, and a unique sequence number

Diploma, Computer Systems Networking And Telecommunications

Master'S Degree, International Communication And Translation, English-Russian