Travel Coordinator And Office Assistant
Current• Perform daily greetings to guests and advised personnel via incoming calls and another medium of communication.• Provide assistance where necessary across the team, other teams and managing day-to-day office task to run 100% smoothly.• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement.• Manage and coordinate all office meetings and events.• Partner with HR to maintain office policies as necessary.• Organize office operations and procedures.• Coordinate with IT department on all office equipment.• Monitoring internal office supplies and swag bag and coordinate with vendors.• Ensure filing systems are maintained and current.• Establish and monitor procedures for record-keeping.• Developed and updated spreadsheets and database to track, analyze and report on workflow.• Manage all domestic and international postal.• Organize and coordinate travel arrangements across the APAC office including hotel stay, transportation, and any special requests.• Processing the employee business visa to completion.• Demonstrates success in increasing group department sales by working closely with hotel sales managers and vendors.• Monthly analysis to identify potential travel logs and savings.• Reconciliation of invoices.• Verifying employee's monthly reimbursement with correctness and evidence support.• Handling supplier billing and relief finance for cheque and withholding tax sheet handling to suppliers.• Organize document and handle visa process of new foreign employee and monitor 90 days report with for foreign employee (BOI).• Organize orientation and training of new employee.• Organize weekly employee's anniversary and birthday.