Event Coordinator
CurrentCreating event proposals which fit client requirements and presenting proposals by deadline. Maintaining a working relationship with vendors and venues. Planning event aspects, such as venue, seating, dining, and guest list. Delegating event planning tasks to other staff members where necessary. Demonstrating to client’s strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities. Coordinating event entertainment, including music, performers, and guest speakers. Staying under budget while planning event specifications. Issuing invoices and collecting payments in a timely manner and creating comprehensive and readable financial reports. Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors. Communicating with marketing team to create effective advertisements for each event, and when necessary, crafting marketing materials such as print and Internet advertisements for individual events. Anticipating and planning for different scenarios. Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities. Planning multiple events at once and reporting to my Events Manager. Events I have previously coordinated: • Queens Jubilee Celebration, 4-day bank holiday weekend• Weddings• Birthday Parties• Easter holiday clubs• Pony and Horse-riding clubs• Halloween spooktacular weekend• Christmas PartiesReception – offering administrative support across the organization. Welcome guests and greet people who visit the business. I also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Answer, screen, and forward incoming phone calls.
