Laura Rutter Email & Phone Number

Welwyn Garden City

I am responsible for providing operational support to multiple cross-functional global Study Management Teams (SMTs) through all phases (phases1b- IV) and stages (start-up, conduct and close-down) in accordance with appropriate quality standards including ICH/GCP and applicable regulations.My main Responsibilities and Accountabilities include:Provide operational support to multiple global Study Management Teams (SMTs):• Develop and maintain effective working relationships… Show more I am responsible for providing operational support to multiple cross-functional global Study Management Teams (SMTs) through all phases (phases1b- IV) and stages (start-up, conduct and close-down) in accordance with appropriate quality standards including ICH/GCP and applicable regulations.My main Responsibilities and Accountabilities include:Provide operational support to multiple global Study Management Teams (SMTs):• Develop and maintain effective working relationships with members of the SMT involved in running clinical studies • Assist with effective communication and information sharing within the SMT and with external partnersResponsible for reviewing and maintaining accurate study level progress information through the efficient use of systems, tools and reports:• Contribute to the development, set up and maintenance of study specific tools• Review standard study related reports and liaise with accountable study members to address any inconsistencies• Identify any data or quality issues through the use of study related reports and ensure any discrepancies are escalated• Provide the SMT with guidance and know how to support the effective use of system functionality and reports to ensure consistency across SMTs.Coordinate activities with CRO vendors to meet study timelines:• Responsible for communication between the study team and vendor for defined tasks and tracking information • Trouble shoot issues ensuring vendor and CROs are meeting study timelines• Ensure essential study information is tracked• Responsible for managing the delivery of non-drug equipment to sites • Ensure site personnel access to vendor systems is granted Identify and contribute to areas of best practice and process improvements Show less

Welwyn Garden City

I am responsible for providing a range of project and operational support to multiple cross-functional global Study Management Teams (SMTs) through all phases (phases1b- IV) and stages (start-up, conduct and close-down) in accordance with appropriate quality and corporate/departmental policies, procedures and standards. My main responsibilities and accountabilities are detailed below.Provide operational support to multiple SMTs:• Responsible for study-specific communication… Show more I am responsible for providing a range of project and operational support to multiple cross-functional global Study Management Teams (SMTs) through all phases (phases1b- IV) and stages (start-up, conduct and close-down) in accordance with appropriate quality and corporate/departmental policies, procedures and standards. My main responsibilities and accountabilities are detailed below.Provide operational support to multiple SMTs:• Responsible for study-specific communication throughout the team, documentation support, maintaining electronic informational databases• Assist Global Studies Leaders and Global Studies Managers with effective communication and information sharing via compilation of study-specific documents and resources Responsible for creating and maintaining accurate study level progress information through the efficient use of systems, tools and reports:• Maintain accurate tracking and reporting of Study Management data through all phases of the study• Creation and maintenance of centralized project/team/functional work-spaces • Responsible for the input and management of data via multiple systems • Point of contact for internal and external team members for access permissions to Roche systems/tools General project support:• Responsible for the setup and coordination of all SMT meetings through teleconference, videoconference, telepresence, and WebEx• Procure study-related tools and documents through in-house Print Ship or external supplier• Coordinate outgoing study-specific courier shipments with approved required documentation Identify and contribute to areas of best practice and process improvements:• Proactively incorporate learnings and recommendations from other study debriefs and best practices• Proactively raise project-specific compliance issues to the SMT as appropriate• Attend regular team/department/TA/corporate meetings or forums to gain and share knowledge, best practices and ensure consistency of approach Show less

Welwyn Garden City

At Roche, 80,000 people across 150 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity, and on seeing each other’s differences as an advantage. To innovate healthcare, Roche has ambitious plans to keep learning and growing – and is seeking people who have the same goals for themselves.I work closely with the Study Teams within the… Show more At Roche, 80,000 people across 150 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity, and on seeing each other’s differences as an advantage. To innovate healthcare, Roche has ambitious plans to keep learning and growing – and is seeking people who have the same goals for themselves.I work closely with the Study Teams within the Clinical Operations (PDG) department. PDG plan and efficiently deliver high quality clinical programs to evaluate the safety and efficacy of our development molecules. These programs must meet scientific, medical, regulatory and patient demands for medicines globally.My role is to support Study Teams across all phases of our clinical trial program. I am the main point of contact providing the team with documentation support, maintaining central documentation and assisting with the project set-up. I also assist with communication that goes to the investigator sites.I am responsible for arranging local and international meetings including complex travel itineraries and support for face to face meetings. I coordinate calendars arranging teleconferences, videoconferences, webex and telepresence meetings. I am also accountable for the procurement of stationery and other study related materials. I input and manage data via various systems including Word, Excel, Powerpoint and internal document management systems. I also use Roche’s internal Clinical Trial Management System for study level personnel updates and during study start up. Show less

Welwyn Garden City

As the Recruitment Coordinator I provide professional support to the Recruitment team and the demanding wider business. I manage all aspects of administration generated by recruitment whilst being compliant with internal policies and procedures. I also recruit for Administration roles across the company including Admin Assistants, Team Administrators, Senior Administrators and Admin Team Leaders.My general responsibilities include; overseeing a candidate management system… Show more As the Recruitment Coordinator I provide professional support to the Recruitment team and the demanding wider business. I manage all aspects of administration generated by recruitment whilst being compliant with internal policies and procedures. I also recruit for Administration roles across the company including Admin Assistants, Team Administrators, Senior Administrators and Admin Team Leaders.My general responsibilities include; overseeing a candidate management system (Taleo), ensuring the business is aware of current vacancies by taking ownership of an electronic update, managing any external advertising and third party source, actively responding to candidate enquiries ensuring all requests are completed within a given timeframe. I support Hiring Managers with their candidate correspondence, organizing interviews both over the phone and via email. I am also heavily involved in the arranging, supporting and facilitating of assessment centres ensuring a smooth process for the candidate, recruiter and hiring manager. I provide a pivotal form of support in organizing the recruiter’s attendance at exhibitions, in collating and reporting all information gathered during the event and ensuring this is followed up effectively. In addition I play an active role in supporting recruitment campaigns as required by the recruiter.As a Recruitment team we are always to develop and implement procedures to continually improve the recruitment process. Show less

Welwyn Garden City, Hertfordshire

To perform HR administrative tasks as part of the Employee Relations and Policy team, fulfilling responsibilities for HR processes and supporting business customers to manage their HR responsibilities. Main responsibilities:• Keep HR systems accurately updated with all employees’ details including the processing of; new starters, internal transfers, promotions, lateral moves, secondments, fixed-term contract extensions, car allowances/car package amendments, responsibility allowances… Show more To perform HR administrative tasks as part of the Employee Relations and Policy team, fulfilling responsibilities for HR processes and supporting business customers to manage their HR responsibilities. Main responsibilities:• Keep HR systems accurately updated with all employees’ details including the processing of; new starters, internal transfers, promotions, lateral moves, secondments, fixed-term contract extensions, car allowances/car package amendments, responsibility allowances, change of working hours and all completed in a timely manner to meet payroll deadlines. • Answer emails/calls received through the HR Services and Support inbox and phone line; respond promptly, follow up when necessary, recommend action and escalate queries where appropriate.• Co-ordinate the new starter administration process including the creation of new starter contracts and new joiner packs.• Generate paperwork for all new employees on the monthly HR induction and attend each session to hand out and collate paperwork/documents.• Create termination forms for leavers, update all systems, calculate annual leave entitlement and conduct exit interviews.• Ownership for all aspects of maternity and paternity; provide crucial support to ladies before, during and after their maternity leave, hold initial maternity meetings, respond to all queries, create letters/documents/memos, calculate payments and update the HR system accordingly.• Flexible working; create payroll forms, outcome letters, update/create new working schedules and communicate accurate calculation of annual leave.• Provide support for the whole HR team for the CHRIS system, ADP system, Talent Management, End of Year Reviews, arranging meetings and various other tasks. • Run ad hoc reports as required such as for fleet, leavers, mortgages and absence.• Process varying reference requests for new starters and leavers, always adhering to Company policy.• Attend formal meetings and take accurate and concise notes. Show less

Welwyn Garden City, Hertfordshire

Supporting 10 Scientists within the busy Clinical Development department and working alongside a team of Administrators ensuring consistency in approach and exchange of best practices. Main responsibilities:• Organise local and international travel, hotel bookings, car hire / chauffeur cars and produce itineraries.• Arrange internal and external meetings, including teleconferences / videoconferences, sourcing venues and planning meeting agendas.• Manage /co-ordinate multiple… Show more Supporting 10 Scientists within the busy Clinical Development department and working alongside a team of Administrators ensuring consistency in approach and exchange of best practices. Main responsibilities:• Organise local and international travel, hotel bookings, car hire / chauffeur cars and produce itineraries.• Arrange internal and external meetings, including teleconferences / videoconferences, sourcing venues and planning meeting agendas.• Manage /co-ordinate multiple diaries and the booking of appointments.• Prepare documentation such as; Confidentiality Agreements, Consultancy Agreements, presentation slides, spreadsheets, minutes, reports etc.• Act as proxy to the group in order to process expenses via the Roche Expense System.• Assist with the induction of new starters within the group/department.• Carry out daily administrative duties including: photocopying, distribution of faxes and incoming mail, dealing with telephone / e-mail queries.• Ensure internal databases are updated regularly.Due to the nature of this role it has been paramount to prioritise my workload effectively and deal with an ever changing environment. It has also enhanced my team skills as an essential element within the Administration team is to offer each other back-up support whenever necessary. Show less

Chiswick, London

Key role is the coordination and running of two strategically critical IMG programmes: the Summer and Graduate Internships which are designed to bring in individuals essential to the future of IMG. I successfully ran both schemes for two years implementing numerous innovative improvements to simplify processes and improve outcomes. Main responsibilities:• Manage applications and the selection process, including coordinating and attending 120+ interviews.• Liaise across the business… Show more Key role is the coordination and running of two strategically critical IMG programmes: the Summer and Graduate Internships which are designed to bring in individuals essential to the future of IMG. I successfully ran both schemes for two years implementing numerous innovative improvements to simplify processes and improve outcomes. Main responsibilities:• Manage applications and the selection process, including coordinating and attending 120+ interviews.• Liaise across the business to identify Intern requirements and develop and write job descriptions.• Supervise and support the Interns with the organisation of the Corporate Summer Fundraising Event.• Create and execute a programme of activities including offsite excursions, executive seminars, CV coaching sessions and individual presentations.• Produce a comprehensive and vibrant Intern handbook detailing all essential information required throughout the duration of the Internship.• Maintain and update Intern website; write copy and design new and improved application forms each year.• Serve as main point of contact for every Intern; provide support for all queries and offer career advice.Other responsibilities:• Co-ordinate all temporary staffing needs; liaise with managers and agencies regarding requirements. • Liaise with IT to create new joiner accounts, administer new joiner contracts / starter packs as well as any changes to Terms and Conditions of employment. • Manage temp staff and intern monthly payroll using ‘ADP Freedom’. Often required chasing temps/managers for outstanding paperwork and dealing with payment queries. • Provide support for all recruitment needs: liaising with agencies, candidates and colleagues to arrange interviews. Coordinate job applications and candidate feedback. • Manage two busy recruitment inboxes ensuring every email is responded to within 48 hours. • Maintain recruitment database; create and distribute the weekly job list both internally and externally. Show less