Executive Assistant to Vice President Planning & Technical, Minerals Australia

Executive Assistant, supporting the General Manager and Senior Leadership team of the IROC.

Fortnightly volunteer (evening shift) with FareShare

Volunteer on a weekly basis (Saturdays) with the RSPCA New Farm op shop, and as required in other stores.

Calendar ManagementAsset Co-ordinator for Matched Giving ProgramEvent Co-ordinator: 20 to 800 external and internal invitees, numerous eventsQuarterly publication of newsletterWeekly publication of in-house newsletterSupport Executive Leadership TeamProject Co-ordinator divesting surplus real propertyProgram Co-ordinator of 2015 Diversity Program for CoalTravel management: domestic and internationalCompliance audit of Employee Expense Management programDriver of cost saving initiativesCommunity Sponsorshop Committee past Chair and Co-ordinatorActive involvement in Community Partnership ProgramCamp Accommodation facilitatorDocument ControlSupport to Company Directors and Company SecretaryAgenda and Minute preparationFacilities / office managementCo-ordinator of staff awards, gifts, presentations, morning teas and fundraising events

While the System Administrator responsibilties have been ongoing since October 2011, I was recently assigned the duties of Payroll Officer.Payroll Officer is responsible for all Australia based employees, and includes a variety of rosters and awards. It is also includes responsibility for Superannuation (employer and employee contributions), Reimbursements, Taxation, Salary Packaging, regulatory deductions, and so on.

Accountable for Ellipse system performance, training, and help desk; management of Ellipse work orders with Ventyx; user acceptance and system upgrade testing; implementation of new software releases. Experienced in the following system areas: Business Process Management, Personnel & Position Management, Self Service, Absence Management, Labour Costing, Salary and Payroll, Procurement, Suppliers, Customers, Accounts Payable & Receivable, Reporting, Document Manager, Management Accounting, Chart of Accounts, Journals, Projects, and Health Safety & Environment.Active member of the Project Committee along with CFO, KPMG Auditors, Ventyx (formerly Mincom) Project Manager, and other Linc Energy stakeholders for software system upgrades.Development of online learning and training materials (all functional modules developed) for presentation to new Linc employees and enhancing learning of existing employees. Currently developing training materials for incoming modules including Manager Approvals, Time and Labour Costing, and Health & Safety.

HRIS Implementation Project (Ellipse) Employment Contract preparation and management (globally including Australia, USA, UK and Poland)Responsible for establishing 401K and health plans for USA employees, Pensions plans and insurances for UK employees and International secondments of Australian employeesGlobal personnel record managementVisa and Immigration: business sponsorship for Australian and UK operations, short and long term visas and permanent residency, USA business entry permitsRelocations: Policy development and implementation, facilitated successful "end to end" relocation of approximately 40 employees and their families, logistics, travel, budget management and clawback procedureOrientations: ensure successful employee/family relocation by providing individually tailored orientation programs including pre-departure and settling communication and one to one contact, city / locality familiarisation tours, schooling options, interests and memberships, expat introductions, welcome and information packsLeave: Absence management and Leave Policy development and implementationEAP: Researched, sourced and contracted with Employee Assistance Program provider; subsequent implementation and management of the serviceAssisted management and employees through a Redundancy and Downsizing processLinc Energy Staff Agreement introduction, interpretation and supportGeneral: facilities management, recruitment and exits, financial reconciliations, Employee Handbook development and Locality Guides for Linc's numerous Australian sites

Executive Assistant: co-ordinated Executive / Management meetings, executive coaching program, professional development / training, diary management, agendas and minutes; Qld Law Society liaison for prof memberships, insurance and claims; co-ordinator of client seminars and staff events. HR Officer role: co-ordinated firm’s involvement at annual Law Students’ Careers Fair including planning, merchandise, publications, signage, equipment hire, event staffing. Acting HR Manager including recruitment, employee issues, problem solving. Staff inductions, exit interviews, feedback reports. Editor of all Firm's internal communications. Involved in publication and compliance of firm Policies and Procedures. First Aid Officer and WorkCover claims co-ordinator. Co-ordinated client / staff gifts. Involved in law graduate and vacation clerk recruitment, liaising with Uni law faculties, advertising, application review, interview scheduling / participation, applicant testing, and facilitating induction program. Recruitment and supervision of office, secretarial and word processing staff; work experience co-ordinator and rostering of relief staff.Office Manager role: facilities management including co-ordination of maintenance staff, building shut down, security access, and fire & evacuation plans. Acquisition of office equipment, mobile technology, whitegoods, and furniture. Member of Disaster Recovery Management planning team and Training Liaison Committee. Responsible for firm's printed media and marketing merchandise. Assisted with HR component of Quality Assurance and certification. Maintenance of precedent bank, including legislative changes, firm “style” and QA requirements. Co-ordination of firm's charitable functions and fundraising.

General ledger journals, cheques, invoice processing (in excess of 250 vendors), data entry, reporting, petty cash and reconciliation, credit applications, budget management of catering facility and corporate events.

Established law library infrastructure, purchasing, cataloguing and systems maintenanceOffice Relocation team member co-ordinating premises move from Central Plaza II to Central Plaza I (CBD office towers) for over 100 staffOffice management function: manage maintenance of equipment and premises, handle administration and staffing issuesPublications including internal telephone directory, floor plans and employee directory, providing secretarial assistance to HR Manager, recruitment of specialist staff and co-ordinating apprenticeship program for chefSecondment: worked with mining industry client to ensure continuation of office functionality on termination of all existing staffFile management, archival and identification of records for destructionAudit of security document registerWord processing operator including transcripts, statements, court documents, etcRelief provided as receptionist, switch operator, and concierge

Computer training program developed and provided to all new starters including Word, Excel, Powerpoint, Lotus notes/email, CMS database, telephones, switchboard and voicemail.Computer training also provided to existing staff as “master classes” in advanced Microsoft suite software. IT help desk support. Developed and implemented articled clerk and vacation clerk induction programs. Assisted junior staff undertaking traineeships through government programs.

EA to Head of Brisbane office/Staff Partner including support for his role as Planning & Environment lawyer and involved in annual recruitment of articled clerks, summer clerks and overseas legal placements. Experience in Property, Planning & Environment and Corporate roles including working with teams involved in energy infrastructure, ports, luxury resort and major shopping centre developments. General: domestic and international travel arrangements, conference bookings, finance reconciliations.