Leanne Shaw Email & Phone Number

Annandale, New South Wales, Australia

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Being the front of house person, meeting & greeting clients in a professional manner- Managing and carrying out a range of admin duties including: filing, answering the phone, ordering supplies and gifts, setting up meetings and staff events, reviewing freelancer invoicing, monitoring staff's leave, replying to emails, arranging travel and accommodation, distributing of marketing material- Ensuring the studio is resourced appropriately and order… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Being the front of house person, meeting & greeting clients in a professional manner- Managing and carrying out a range of admin duties including: filing, answering the phone, ordering supplies and gifts, setting up meetings and staff events, reviewing freelancer invoicing, monitoring staff's leave, replying to emails, arranging travel and accommodation, distributing of marketing material- Ensuring the studio is resourced appropriately and order supplies when necessary- Collaborating with tradesmen and suppliers- Assisting the Managing Director with diary management and secretarial assistance𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Reviewed and compiled an extensive Office Manager Guide, inclusive of instructions and contacts- Built a great rapport with all staff in a short time Show less

Greater Sydney Area

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Oversaw and assisted with coordinating renovations to our properties- Collaborated with tradesmen and suppliers to achieve mutually agreed timelines𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Utilised communication, purchasing, negotiation, budgeting, project management, time management, co-ordination and scheduling skills to keep projects on-time and within budget.

Sydney, New South Wales, Australia

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high-level secretarial, and administrative support, ensuring confidentiality at all times- Proactively managed diaries, prioritised internal & external appointments, staff town halls, team meetings, meeting rooms, venues, catering and ensured timely attendance- Managed the annual cycle of industry, board, staff, team, client and association meetings- Monitored and actioned emails on behalf of the CEO and other senior executives-… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high-level secretarial, and administrative support, ensuring confidentiality at all times- Proactively managed diaries, prioritised internal & external appointments, staff town halls, team meetings, meeting rooms, venues, catering and ensured timely attendance- Managed the annual cycle of industry, board, staff, team, client and association meetings- Monitored and actioned emails on behalf of the CEO and other senior executives- Managed domestic and international travel by booking and coordinating senior-level itineraries, and providing supporting documentation- Co-ordinated visits programmes for members of the board of management, international directors and senior staff visiting from Munich Re head office and other global office sites- Reconciled monthly expenses and processed invoices - Maintained the division’s intranet and client database- Organised regular industry executive lunches, client meetings, lunches, entertainment, and staff attendances at conferences and seminars- Coordinated and prepared correspondence, reports and presentations, documentation, briefing papers, and board papers - Took minutes of leadership team meetings, and followed up with owners of ‘action’ items- Performed general facilities, office and events management, and ad hoc personal tasks as required.𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Balanced often conflicting priorities as EA to the CEO and two other Senior Level Executives - Successfully coordinated numerous high level visit programmes for members of the board of management and senior staff including transfers, accommodation, client and staff meetings, dinners and entertainment- Facilitated the international relocation of staff. Show less

Macquarie Park

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high level secretarial, administrative & project support to the Vice President- Handled diary management, correspondence, and the co-ordination and preparation of papers and briefing notes - Managed the flow of information and documents to and from the Vice President’s office - Maintained an efficient service to respond to inquiries arising from federal & local governments, international business dignitaries, partner universities… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high level secretarial, administrative & project support to the Vice President- Handled diary management, correspondence, and the co-ordination and preparation of papers and briefing notes - Managed the flow of information and documents to and from the Vice President’s office - Maintained an efficient service to respond to inquiries arising from federal & local governments, international business dignitaries, partner universities, members of the Executive, and students- Coordinated travel arrangements for the Vice President (often on a tight time frame) including applying for visas, liaising with travel agents, planning itineraries and arranging meetings - Was available for contact outside business hours, particularly when the Vice President travelled- Organised functions for visitors including sourcing appropriate venues and catering as required - Provided support to the Vice President’s staff including travel coordination, expense reimbursement, schedule management, and arranging team events.𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Continuously adapted to changes due to the University’s ongoing restructure and implemented processes and procedures to ensure smooth operation for reporting lines to the Vice President- Accurately prepared business travel at short notice to China, India, Jordan and Dubai, ensuring there were no disruptions to the Vice President’s schedule or commitments. Show less

Sydney, New South Wales, Australia

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed reception & the general office area for 160 staff, including 2 full-time receptionists- Liaised with contractors, cleaners, handymen, & technicians - Maintained office security through the allocation of security passes & master keys, reporting issues to ensure prompt repair, and managing leases and allocation for 10 parking spaces- Purchased office equipment, consumable supplies, furniture, stationery, and corporate gifts- Monitored… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed reception & the general office area for 160 staff, including 2 full-time receptionists- Liaised with contractors, cleaners, handymen, & technicians - Maintained office security through the allocation of security passes & master keys, reporting issues to ensure prompt repair, and managing leases and allocation for 10 parking spaces- Purchased office equipment, consumable supplies, furniture, stationery, and corporate gifts- Monitored OH&S issues, office costs, and archiving / document storage- Reconciled invoices against purchase orders & approved payment - Organised monthly staff birthdays, long service awards, end of year function, and charity events. 𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Relocated an office of 160 staff with minimal disruption to business, by coordinating documents, compiling an assets register, disposing of existing furniture and fittings, making good the old premises within a 48-hour time frame, and preparing the new premises for staff’s arrival on Monday morning - Reduced courier costs by 30- 60% after reviewing and consolidating suppliers nationally - Implemented a user pays system, redirecting administrative costs back to relevant departments- Raised $5,000 for charity by coordinating a national staff team building “exercise bike-a-thon”.- Set up a catering kitchen, implementing service level guideline to create in-house corporate catering - Coordinated what the staff described as “the best end of year celebrations we ever had”. Show less

Macquarie Park

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed 2 receptionists and 1 mail room employee servicing an office area and 120 staff- Handled building management issues including air conditioning, lights, and technical aspects- Purchased office equipment, supplies & stationery and carried out asset audits and write-offs- Reconciled invoices against purchase orders and approving payment- Performed fleet management of 35 vehicles: purchasing vehicles under operating leases, arranging… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed 2 receptionists and 1 mail room employee servicing an office area and 120 staff- Handled building management issues including air conditioning, lights, and technical aspects- Purchased office equipment, supplies & stationery and carried out asset audits and write-offs- Reconciled invoices against purchase orders and approving payment- Performed fleet management of 35 vehicles: purchasing vehicles under operating leases, arranging allocation, repairs, registration renewals, and petrol card administration - Minute taking at meetings, employee induction, and assisting executives with personal business𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Sourced new premises for the Melbourne office of 12 employees and coordinated the design, fit out and relocation in consultation with staff and management.- Reduced costs by reviewing stationery suppliers - Implemented an archiving process & completed a review of items stored offsite to reduce costs.- Successfully coordinated Hitachi Australia’s “25th year in Australia” significant 24-hour celebrations Show less