𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Being the front of house person, meeting & greeting clients in a professional manner- Managing and carrying out a range of admin duties including: filing, answering the phone, ordering supplies and gifts, setting up meetings and staff events, reviewing freelancer invoicing, monitoring staff's leave, replying to emails, arranging travel and accommodation, distributing of marketing material- Ensuring the studio is resourced appropriately and order… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Being the front of house person, meeting & greeting clients in a professional manner- Managing and carrying out a range of admin duties including: filing, answering the phone, ordering supplies and gifts, setting up meetings and staff events, reviewing freelancer invoicing, monitoring staff's leave, replying to emails, arranging travel and accommodation, distributing of marketing material- Ensuring the studio is resourced appropriately and order supplies when necessary- Collaborating with tradesmen and suppliers- Assisting the Managing Director with diary management and secretarial assistance𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Reviewed and compiled an extensive Office Manager Guide, inclusive of instructions and contacts- Built a great rapport with all staff in a short time Show less

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Oversaw and assisted with coordinating renovations to our properties- Collaborated with tradesmen and suppliers to achieve mutually agreed timelines𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Utilised communication, purchasing, negotiation, budgeting, project management, time management, co-ordination and scheduling skills to keep projects on-time and within budget.

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high-level secretarial, and administrative support, ensuring confidentiality at all times- Proactively managed diaries, prioritised internal & external appointments, staff town halls, team meetings, meeting rooms, venues, catering and ensured timely attendance- Managed the annual cycle of industry, board, staff, team, client and association meetings- Monitored and actioned emails on behalf of the CEO and other senior executives-… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high-level secretarial, and administrative support, ensuring confidentiality at all times- Proactively managed diaries, prioritised internal & external appointments, staff town halls, team meetings, meeting rooms, venues, catering and ensured timely attendance- Managed the annual cycle of industry, board, staff, team, client and association meetings- Monitored and actioned emails on behalf of the CEO and other senior executives- Managed domestic and international travel by booking and coordinating senior-level itineraries, and providing supporting documentation- Co-ordinated visits programmes for members of the board of management, international directors and senior staff visiting from Munich Re head office and other global office sites- Reconciled monthly expenses and processed invoices - Maintained the division’s intranet and client database- Organised regular industry executive lunches, client meetings, lunches, entertainment, and staff attendances at conferences and seminars- Coordinated and prepared correspondence, reports and presentations, documentation, briefing papers, and board papers - Took minutes of leadership team meetings, and followed up with owners of ‘action’ items- Performed general facilities, office and events management, and ad hoc personal tasks as required.𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Balanced often conflicting priorities as EA to the CEO and two other Senior Level Executives - Successfully coordinated numerous high level visit programmes for members of the board of management and senior staff including transfers, accommodation, client and staff meetings, dinners and entertainment- Facilitated the international relocation of staff. Show less

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high level secretarial, administrative & project support to the Vice President- Handled diary management, correspondence, and the co-ordination and preparation of papers and briefing notes - Managed the flow of information and documents to and from the Vice President’s office - Maintained an efficient service to respond to inquiries arising from federal & local governments, international business dignitaries, partner universities… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Provided high level secretarial, administrative & project support to the Vice President- Handled diary management, correspondence, and the co-ordination and preparation of papers and briefing notes - Managed the flow of information and documents to and from the Vice President’s office - Maintained an efficient service to respond to inquiries arising from federal & local governments, international business dignitaries, partner universities, members of the Executive, and students- Coordinated travel arrangements for the Vice President (often on a tight time frame) including applying for visas, liaising with travel agents, planning itineraries and arranging meetings - Was available for contact outside business hours, particularly when the Vice President travelled- Organised functions for visitors including sourcing appropriate venues and catering as required - Provided support to the Vice President’s staff including travel coordination, expense reimbursement, schedule management, and arranging team events.𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Continuously adapted to changes due to the University’s ongoing restructure and implemented processes and procedures to ensure smooth operation for reporting lines to the Vice President- Accurately prepared business travel at short notice to China, India, Jordan and Dubai, ensuring there were no disruptions to the Vice President’s schedule or commitments. Show less

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed reception & the general office area for 160 staff, including 2 full-time receptionists- Liaised with contractors, cleaners, handymen, & technicians - Maintained office security through the allocation of security passes & master keys, reporting issues to ensure prompt repair, and managing leases and allocation for 10 parking spaces- Purchased office equipment, consumable supplies, furniture, stationery, and corporate gifts- Monitored… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed reception & the general office area for 160 staff, including 2 full-time receptionists- Liaised with contractors, cleaners, handymen, & technicians - Maintained office security through the allocation of security passes & master keys, reporting issues to ensure prompt repair, and managing leases and allocation for 10 parking spaces- Purchased office equipment, consumable supplies, furniture, stationery, and corporate gifts- Monitored OH&S issues, office costs, and archiving / document storage- Reconciled invoices against purchase orders & approved payment - Organised monthly staff birthdays, long service awards, end of year function, and charity events. 𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Relocated an office of 160 staff with minimal disruption to business, by coordinating documents, compiling an assets register, disposing of existing furniture and fittings, making good the old premises within a 48-hour time frame, and preparing the new premises for staff’s arrival on Monday morning - Reduced courier costs by 30- 60% after reviewing and consolidating suppliers nationally - Implemented a user pays system, redirecting administrative costs back to relevant departments- Raised $5,000 for charity by coordinating a national staff team building “exercise bike-a-thon”.- Set up a catering kitchen, implementing service level guideline to create in-house corporate catering - Coordinated what the staff described as “the best end of year celebrations we ever had”. Show less

𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed 2 receptionists and 1 mail room employee servicing an office area and 120 staff- Handled building management issues including air conditioning, lights, and technical aspects- Purchased office equipment, supplies & stationery and carried out asset audits and write-offs- Reconciled invoices against purchase orders and approving payment- Performed fleet management of 35 vehicles: purchasing vehicles under operating leases, arranging… Show more 𝗥𝗘𝗦𝗣𝗢𝗡𝗦𝗜𝗕𝗜𝗟𝗜𝗧𝗜𝗘𝗦- Managed 2 receptionists and 1 mail room employee servicing an office area and 120 staff- Handled building management issues including air conditioning, lights, and technical aspects- Purchased office equipment, supplies & stationery and carried out asset audits and write-offs- Reconciled invoices against purchase orders and approving payment- Performed fleet management of 35 vehicles: purchasing vehicles under operating leases, arranging allocation, repairs, registration renewals, and petrol card administration - Minute taking at meetings, employee induction, and assisting executives with personal business𝗞𝗘𝗬 𝗔𝗖𝗛𝗜𝗘𝗩𝗘𝗠𝗘𝗡𝗧𝗦- Sourced new premises for the Melbourne office of 12 employees and coordinated the design, fit out and relocation in consultation with staff and management.- Reduced costs by reviewing stationery suppliers - Implemented an archiving process & completed a review of items stored offsite to reduce costs.- Successfully coordinated Hitachi Australia’s “25th year in Australia” significant 24-hour celebrations Show less