Assist Director in preparing for and organizing meetings. Process all employee performance evaluations and create biweekly reports for senior management. Assist managers throughout the facility with information. Manage requests for change of rehire status. Manage all employee files and assist with audits as needed. Assist with planning of employee events such as Hospital Week and Football Fever. Plan the annual Retirees’ Christmas Luncheon. Act as timekeeper in the Kronos system. Give orientation tours. Assist Director with special projects as necessary. Provide backup to the front desk HR Assistant.

Greet and assist all visitors to the Human Resources department. Answer multiple line phone system and assist callers or direct them to the appropriate resource. Complete verifications of employment. Pick up, sort, and distribute department mail. Manage the employee reward redemption program. Sell discounted movie tickets to employees and deposit cash receipts. Process employee information changes including name, address, marital status, and direct deposit.

Schedule appointments for tests, office visits, education, labs, injections, chemotherapy, etc. for patients in accordance with written or verbal request by physicians and/or nurses. Appointments include those made inside the cancer center as well as outside diagnostic testing, consults to other physicians, and hospital admissions. Answer multiple line phone system and assist patients with rescheduling or direct them to the appropriate resource.

Schedule surgeries for four doctors including notifying sales reps and coordinating with assisting physicians. Communicate surgery and pre-admission testing information to patients. Obtain medical clearances for patients. Prepare patient information and diagnostic testing reports for physicians before surgery.

Answer multiple line phone system, schedule surgeries, answer intercom and announce assistance needed in Operating Rooms. Notifies all teams for emergency cases. Maintain surgical paperwork on patients. Check charges to patient accounts.

Make appointments, check in patients, fill prescriptions, over the counter sales, file medical records, cashier, and answer multiple line phone system.

Assist administrative officer with all aspects of maintaining trust accounts including: accounts receivable, accounts payable, payroll processing for trust clients, buy/sell mutual funds, audit checks, and various other maintenance. Schedule meetings and make necessary preparations for my administrative officer. Sort and distribute mail. Open my officer's mail and prioritize accordingly. Hold keys to the vault. Run miscellaneous reports.

Prepare Affirmative Action Plans for the Center using BALANCEaap software. Inform employees of rights regarding FMLA and track each case. Prepare Key Result Areas Report, Turnover Reports and other reports as needed. Act as department timekeeper in the Kronos system. Assist Director in preparing for and organizing meetings. Arrange meetings, appointments, travel plans, etc. Assist Director with special projects as necessary.

Post position vacancies. Scan applications into applicant database. Track applicant demographic information in database for reporting purposes. Serve as back-up to receptionist desk as needed. Compose and mail regret letters. Prepare quarterly reports.

Liaison for patient assistance program. Aid mental health and dual diagnosis clients in gathering and completing documentation for indigent drug programs. Keep records of all correspondence in computer data base, filing system and in the client charts.