Responsible for the day-to-day finance and routine HR activities. Accounts Payable/Accounts Receivable (AP/AR), Payroll, Expense Reporting, and company credit procedures. Ensure that all employees are in compliance with company policies, procedures and practices related to finance processes and procedures and company policies. Maintain, update, and modify, as necessary, the company finance manual and employee handbook in coordination with the managing partner. Works closely with the Business Development and Operations team during bid and proposal. Provides post-contract analysis of profit & loss and coordinates the post-contract financial review of respective contracts and/or business activities. Ensures that all finance and administrative deadlines and reporting activities are completed accurately, on time and with precision. Oversees the onboarding/off-boarding of company employees, business partners, contractors, and subcontractors.

Processed bi-monthly payroll for approximately 60 employees.Worked with insurance brokers during insurance transition and open enrollment, assisting employees withinsurance questions and enrollment.Coached managers on employee issues.Full-cycle recruiting.Create a new hire packet, and welcoming procedure to ensure best success.Provide travel assistance for remote workforce.Manage time-off requests.Coordinate and plan company-sponsored events

Processed bi-monthly payroll for our local office and a separate payroll for our Canadian office, for a total of 40 employees using Paylocity and a Canadian payroll program.Assisted with monthly close process of multiple divisions/operating companies in accounting software.Accounts Payable/Accounts Receivable, bank reconciliations, cash applications, and account reconciliations.Assisted with coaching and mentoring managers on employee relation issues.Administer performance management program to ensure effectiveness, compliance, and equity.Conducts wage surveys within labor market to determine competitive wage rate.Developed new policies and procedures for improvement in company and department efficiencies.Administered 401k program, processed 5500 and year-end audits.Assisting management with employee engagement, with social events.Recruitment of new and replacement positions, working with hiring managers, creating a budget, and assisting with creating job descriptions.Acted as a liaison between employees and insurance companies to research, analyze, and resolve benefit-related issues and provides guidance to employees on their health and welfare benefits.Build and maintain strong working relationships with clients and colleagues within and outside the HR team.Adhere to and exhibit our core values.

Process invoices for payment on a weekly basis, maintained and created relationships with vendors.Assisted in establishing internal controls and desktop procedures while in the Start-Up phase.Prepared adjustments for journal entries, trial balances and financial statements.Processed multi-state bi-weekly payroll for 40+ employees.Preformed special projects as needed within the accounting department.Educated and advised employees on group health plans, voluntary benefits, and 401(k) plan.Managed staff calendar, tracking time off, sick leave, company sponsored events.Miscellaneous administrative duties; calendar management, catering, meeting scheduling, travel arrangements, etc.

Managed the accurate and timely payment processing of up to 1,500 invoices per month.Ensure proper payment of benefit invoices with the assistance of HR Assistant.Prepared bank account deposit documents and confirmed deposit total on a daily/weekly basis.Worked directly with senior management and auditors.Head of the finance department event planning committee, planning appreciation events, staff celebrations and holiday lunches.

Accurately and efficiently ring on registers and accurately maintain all cash and media at the registers.Communicate customer requests to management.Any other tasks as assigned from time to time by managers.

Temporary position during a contract transition.Helped in creating and populating a company-wide contact database using Microsoft Access.Scheduled meetings and webinar’s using Microsoft Outlook.Provided assistance to the financial department with their year-end close out.Assisted in the data collection of a health survey evaluating the quality of mental health care offered to residents on the Oregon Health Plan.

Maintained master key set for cabinets and doors, coordinated order and repairs as necessary.Responded to “Facility Requests” to determine the best course of action and completed tasks in a cost effective and timely manner.Review and coded all invoices, ensuring appropriate documentation, approvals and any discrepancies were resolved before issuing payment. Printed and obtained signatures on all accounts payable checks and second signatures if check was over $10k.Maintained stock of office supplies by processing employee requests and ordered replacement stock as necessary.Coordinated setup for new employee work areas (office/cube) prior to occupancy.Preformed backup support to payroll, assisting in the data entry of employee timesheets. Provide assistance in planning and execution of company sponsored employee events.

Accounts Payable and Accounts Receivable Data Entry Installed and networked computer data base for QuickBooks Self Taught and trained co-workers on QuickBooksAnswer, screen and transfer calls using multi-line phone system