Linda Chua Email & Phone Number

Singapore

Duties /responsibilities• Full spectrum of secretarial support to Strategy and Gum & Candy Marketing on administrative activities of the HOD’s offices • Effective time/calendar management in scheduling of meetings and arranging video (Skype, Lync,Telepresence Engage) and audio conference often over different time zones• Organize complex flight schedules, travel visas, hotel & logistics arrangements, detailed itinerary/Agenda, preparing Concur expenses and on-line American Express statements. Organize Marketing events, lunch and evening dinner entertainment.• Handle confidential and sensitive mails/documents, prepare materials and presentations for meetings• Customer/Client service driven individual who know how to communicate, filter and work to ensure customer satisfaction is met.• Manage department’s budget & team member onboarding paperworkKey achievement• Successful organized numerous Marketing meetings in APAC and Shanghai offices• Solely worked with Marketing HOD on 2015/2016 department & travel budgets, presented to ZBB team with detailed breakdown cum supporting document to maintain our proposed figures as the final budget

Singapore

Duties / responsibilities• Acts as a point of contact for President’s office – making it easy to access • Full spectrum of secretarial support to the President, Asia Pacific as well as Head Counsel/Head of Compliance, Asia Pacific, involving communications, data management, calendar management, planning of executive team meetings, travel arrangement, expenses management, filing, stationery requirements • Effective time / calendar management in scheduling of meetings and appointments with and outside DaVita • Organize flight schedules, hotel arrangements and travel itinerary as well as business entertainment arrangement for DaVita visitors and clients • Ensure highest confidential level when dealing in all matters • Any other ad-hoc duties such as organizing of Senior Management’s site visits, work with HR on organizing Leadership Summit in Asia Pacific. Key achievement• Sourced, coordinated and supported in the office renovation and relocating our Asia Pacific management office to different level within the very tight budget and timeline • Was nominated to attend DaVita University Academy in US on Company’s culture, core values and play a key role in fostering and implement its core values throughout the organization • Prioritized and managed multiple confidential projects simultaneously and follow through on is ues in a timely manner• Arranged, organized and coordinated top management related functions and events assigned by President

Office Administrator (Internal title: Office Manager – Strategic Sales Center (SSC))Reported to Vice President Sales & Marketing, Asia Pacific & Strategic Sales Director, Asia PacificResponsibilities:· Managing the day-to-day smooth operation readiness of SSC office· Management support on managing Calendar of Vice President, organize meetings, audio/video conference calls, sales conference & training, team building and staffs’ activities etc. · Responsible for facilities management including cleanliness and hygiene to 8 proposal-meeting rooms.· Security management in terms of information confidentiality and physical security access.· Verification team expense claims, general and inter-company invoices to process payment· SSC calendar management in terms of different type of leaves and travel plan· Tracking SSC resource utilization vis a vis projects for SIP purposes Organize and co-ordinate customer visit, venue and equipment arrangement cum set-up and logistics matters.· Liaison with inter-departments, office suppliers, vendors, caterers. · Management of office supplies, beverages, name cardsAchievement• Awarded IOM Asia Pacific Above and Beyond award• Organized numerous customer visit and audio/video conference calls. • Well executed Team Building – FISH! Program with minimum budget.

Capital Tracking Analyst – Global Engineering 2006 – 2008Reported to Director Engineering Global Capital Effectiveness based in USAResponsibilities: · Full secretarial support to the team of managers in all aspect of day-to-day office administration.· Organized meetings, prepared presentation materials & follow-up on ad-hoc projects· Responsible for the department budget, Managers’ expense claims & general payment.· Arranged travel logistics & organized meeting agenda for global engineering team in their AP Plant visits.· Tracked new projects by extracting information from the monthly manufacturing reports & consolidated the data into excel report for the global team based in USA, Europe & Asia.Achievement· Coordinated & consolidated sales figures on the optimization product sourcing project in Greater China

Reported to HR Director & C&B & HR Services Manager, SEA HQ; handled all the compensation & benefits administrationResponsibilities:· Prepared new hire paperwork, expatriate documentation & maintained employee personal files· Computed and processed payroll computation; salary/merit increment and bonuses including resignees · Administrated group insurance, leave entitlement, medical & dental claims.· Administrated expatriate admin for incoming and outgoing SEA HQ management employees with external agent, such as transfer letter, balance sheet, tenancy agreement etc. Achievements· Managed Thailand’s payroll for a period of 4 months following Thailand HR Manager’s departure on short notice.· Managed the smooth transition of Malaysian employees who were made redundant. Supervised & audited all equipments & assets transfer from the old office to new premise.

Sales/Finance Support 1998 – 2004Supported Sales Operation Manager and Marketing DirectorResponsibilities:· Supported New product launch and promotion events in retail outlets · Managed sponsorships to promote product awareness· Monthly meetings with agencies to manage advertising spending, sales, inventory, shipment· Monitored G&A spending against budget· Managed consumers’ enquires and complaints· Solely managed office administration and office supplies· Controlled & administered petty cash of SGD 1,000 with proper documentation record and invoices.Achievements· Played major role in the setup of SEA HQ at current premises from Australia · Active participation in the merger of Nabisco into Kraft Foods and supported office administration, fixed assets transfer and distributors’ changes on stocks transfer· Awarded President award for exceptional job performance, beyond normal duties.· Successfully endorsed Kraft Single product as a ‘Healthier Choice’ product strongly supported by Singapore Heart Centre.Secretary 1996 – 1997Reported to the General Manager, Singapore & MalaysiaResponsibilities:· Full secretarial support; managed diary and meeting schedules· Organized meetings, training events and presentation materials.· Arranged travel schedules, itineraries and agenda, including for international staff visiting Singapore.· Ensure General Manager’s messages or follow-ups were acted upon before deadline Achievement· Organized numerous successful off-site training events on behalf of Asia Pacific HQ based in Australia

Reported to Head of the Purchasing Department and was then tasked to provide secretarial and administrative support to the entire purchasing team.Responsibilities· Provided full secretarial support to Head of the purchasing Department and entire purchasing team including drafting letters, reports and business related memos, plans, presentations and collating reports as directed · Calendar management to maintain schedules, coordinate meetings, travel arrangements and was the point of contact for staff and clients.· Organized meetings, training events and presentation materials.· Arranged travel schedules, itineraries and agenda · Established and maintained files; including report preparation.

Reported to and supported the Managing Director Responsibilities· Provided full executive assistant support to senior management including taking dictation and typing, drafting letters, reports and business related memos, plans, presentations and collating reports as directed · Calendar management for Managing Director - maintained schedules, coordinated meetings, travel arrangements and be the point of contact for staff and clients· Established and maintained files and prepared reports· Maintained complete and confidential records of budgets, personnel etc and performed analyses as requested· Overall office management and administration · Performed confidential personal administrative tasks

Responsibilities· Key contact on sales enquires, customer order fulfillment, accurate delivery orders and payment· Maintained and updated Customer’s contacts and price list· Supported preparation and processing of sales quotations, sales invoices, tender submission and shipping documentation· General administration duties such as incoming and outgoing correspondence and filing