• Provide administrative support to Executive Vice President, Intelligence Solutions Group (ISG), Senior Vice President, Strategic Initiatives, Senior Vice President, I&S and Division Vice Presidents, I&S.• Compose correspondence and reports for own and/or executives’ signature.• Research, compile and analyze data for reports and other materials.• Maintain and monitor executive office records, files, and logs• Manage and maintain executive calendar; schedule internal/external meetings and appointments, coordinate conference calls, and coordinate in-person meetings and phone meetings.• Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency, prepare detailed itineraries and ensure accuracy and timely delivery of plans/tickets to travelers.• Coordinate and review executive expense reports, verify expense documentation and submit for timely payment.• Assist with assimilating information from the weekly status reports, financial information from accounting, and recruiting updates into weekly and monthly briefs. • Provide ad-hoc reports as requested by executive leadership.• Monitor contact and employee database of 4,000+ to ensure complete accurately. • Coordinate presentations for executive staff, prepare proposal documents ensuring charts, graphs, and text are accurate and error free.• Interface with customers and vendors on behalf of executive staff.• Coordinate employee morale events to include; lunch bunches, 5 year anniversaries, monthly team building lunches, and EOM/EOQ/EOY celebrations.

SUMMARY: Performs a variety of administrative responsibilities, sometimes confidential or complex in nature, related to filing; preparation of correspondence; customer contact; answering questions from employees, vendors, and other representatives; soliciting bids from potential vendors; diagnosing and making adjustments to applicant tracking system and various vendor job boards in direct support of recruiting staff in order to enhance operating efficiency and/or organizational objectives. Performs within general guidelines, relying on past experience to accomplish the majority of assignments with limited direction.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:• Prepared all offer letters and offer packages, both contingent and formal, and sent to candidates.• Scheduled and conducted on-boarding of new hires. • Tracked and Administered Employee Referral Program.• Provided Manager training, maintained the Manager Portal of applicant tracking system.• Prepared accurate weekly/monthly reports to include; EEO reports, new hire logs, and applicant flow logs.• Prepared and posted job announcements to internal and external services and job boards.• Reviewed and maintained pre-employment files and forms.• Verified college degrees and conducted Background Checks.• Supported and assisted recruiters with sourcing candidates.• Developed and implemented recruiting process improvements.• Maintained records and reports to support compliance with federal and local employment regulations.• Coordinated hiring events, such as, job fairs, open houses, etc.• Provided general administrative support to recruiting team. (i.e.: Reformatting resumes).• Coordinated with various staff for operational support activities of the department; served as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.

• Performed a variety of administrative responsibilities, related to filing, customer contact, data entry, answering questions from employees and business contacts.• Maintained employee database of 300+ employees and business contact database of 3,000+ contacts.• Greeted visitors, ascertained the nature of their business, and referred them to appropriate staff members.• Coordinated mass mailings and managed mail by receiving and distributing mail and messages to appropriate departments and employees.• Assisted in coordination of office services such as housekeeping, purchasing office supplies, ordering catering when needed and maintaining office equipment.

• Assisted in data entry of 8,000+ students and 1,000+ employees for summer school, night school, and GED programs in Access database. • Communicated with principals, teachers, and parents as needed to assist with student’s summer education.• Processed payroll and created reports as needed. • Conducted filing, record keeping, and scheduling for PWCS employees and students.

• Provided a safe and nurturing environment that promoted student growth and development.• Implemented daily lesson plans, created and constructed activities for non-teaching days.• Communicated with staff and parents on a daily basis in regards to student progress and behaviors.• Prepared students for the transition into Kindergarten.