Assist with the daily operations of the Human Resources Department efficiently. Support the onboarding and offboarding processes throughout the employee lifecycle. Use the Indeed recruiting module to find candidates for the Hiring Manager across various skilled labor positions.  Input new regular and temporary hires into systems such as Workday, IQMS, C-Cure, and update the Teams Listing.  Remove terminated employees and temporary staff using Workday, IQMS, C-Cure, and update the Teams Listing.  Email candidates the directions to the facility and the contact person using the I-Lobby system for in-person interviews.  Distribute Incheck and Nova Medical Treatment forms to new hires for pre-employment testing via email and monitor the results.  Provide new hires with first-day instructions, detailing necessary documents and onboarding expectations.  Send Managers the New Employee Setup Form to obtain new hire credentials. Generate reports from Indeed for Hiring Managers to evaluate and shortlist candidates for in-person interviews.  Maintain HR records by documenting new hires, transfers, terminations, and changes both electronically and on paper.  Record all HR activities on various SharePoint sites and in an Excel spreadsheet.  Assist employees visiting the HR office with their needs, including payroll questions, employee relations, key fobs, etc. Gather information to set up Alert Media (pending).  Collect materials and information for the Learning Management Systems team to upload and add audio voices (in Spanish and French) to Orientation presentations for the first day.  Enter all onboarding paperwork into Workday for new employees to review and sign off digitally, to be stored in Workday for ease of use.  Serve as a backup for the Hourly Payroll reports and the Salary reports.  Review and update current HR processes, procedures, and checklists. Once reviewed, have it uploaded into IQMS as a Master file.

Managed heavy scheduling and rescheduling of external and internal interviews, including individual and panel meetings, throughout full lifecycle recruitment process using Workday and Outlook. Facilitated video zoom interview scheduling in partnership with recruiters and hiring managers. Conducted white glove service, working with administrative/executive assistants to obtain available times for managers to interview candidates for executive positions.Collaborated with other coordinators to schedule customer service representative classes with 50 to 80 new employees.Handled HR TAOPS duties, including expense reconciliation of P-card charges; processed unmatched referral report and enter into Workday as applicable for referral bonuses.Received positive recognition from business stakeholders and recruiters for making new process seamless for and delivering exceptional experience to candidates. Chosen to support pool of interview scheduling teams as part of experimental approach to interviewing on evergreen requisition that fed to multiple hiring requisitions.Selected as primary coordinator to manage university relations intern interview scheduling. Applied best practices and standards to handle large surges in interview requests while working closely with recruiters to address any concerns.Served as emergency hiring backup during final push to schedule interviews for client advocacy class. Partnered with team members to cover pipeline while managing influx of work and fast-approaching deadline for class.Learned new applicant tracking software (ATS) system through video training while working as contractor for MBO Partners; helped execute large scheduling tasks on daily basis and sent out interview invites via email confirmation to candidates.

· Scheduling interviews throughout the recruitment process. This includes individual interviews with hiring managers or panel interviews.· Work with the administrative assistants/executive assistants to obtain available times for the managers to interview candidates.· Partner with Recruiters and Hiring Managers to facilitate the interview scheduling.· Coordinate interview logistics such as travel, interview materials, booking conference rooms and refreshments.

o Serve as primary support for coordination of events, appointments, meetings, travel itineraries and related arrangements for CIBMTR four (4) faculty members, and two (2) staff members, along with members of the Data Operations Team and Business Operations. o Serve as a key point of contact for a variety of audiences and independently compose e-mail and other correspondence in response to routine inquiries. o Maintain the highest level of confidentiality regarding all sensitive management issues dealt with at the CIBMTR.o Use complex functions of a variety of computer applications and software packages to include MS Word, Excel, Outlook and PowerPoint.o Read and analyze incoming e-mails, reports and other submissions in order to determine their significance and their distribution plan. o Create reports, presentations, letters, memos, etc. This includes researching/compiling data, and preparing presentations for consideration and presentation at key meetings.o Develop constructive and cooperative working relationships with key resources and maintain those relationships over time. o Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff. o Process payment requests, requisitions, and invoices. o Greet and direct visitors providing factual information. o Provide general office support to two (2) faculty members and others as needed.

Assisted with recruitment of prospective candidates for job openings, processing talent throughout entire process from scheduling face-to-face or phone interviews to onboarding new employees in Taleo by assigning all paperwork. Worked closely with job candidates, internal recruiters, agencies, and other human resource professionals in support of business’s hiring needs.Forwarded applicable resumes from agencies to hiring managers for contractor roles to determine if there was interest in interviewing them. Created requisitions through Job Library in Taleo for various positions and routed them for approval.Routed offers in Taleo system for contractors who would transition to full time employment. Completed disposition of candidates in Taleo once position was filled.Created promotion letters for internal candidates filling positions as well as offer letters for exempt and non-exempt positions for full time employees and contractors who were converting to full time employment.Used E-Verify for new employees and actively participated in HR department meetings. Notified departments through email for status change, new employee and contractor start dates, and terminations.Served on social responsibility committees such as WageWorks in Action and Employment Engagement, helping with events such as charity affairs, breast cancer awareness, hunger task force, holiday parties, and company picnics.

Provided support for county, state, and federal background checks as well as pre-employment drug screenings via HireRight. Made appropriate recommendations to recruiters or hiring manager on whether to continue looking at particular individuals. Communicated continuously with applicants, including providing letters of rejection through Peopleclick once position was filled.Reduced steps in hiring process by recommending specific changes. Developed and produced extensive reports for human resource management teams via Business Objects. Scanned resumes into Peopleclick, attaching files to candidate profiles. Entered documentation into system such as details of scheduled interviews.Created new hire and transfer letters when items were moved in Peopleclick system and ensured recruiters approved them; sent out letters with drug testing information. Used PeopleSoft human resources information system (HRIS) for all new hire entries or transfers. Administered sign-on and referral bonuses and ensured payroll department received information on timely basis. Entered personal and confidential information, including candidate’s social security number, address, birthday, hire or transfer date, salary details, job location, job title, and assigned manager. Scheduled candidate interviews, which included arranging flight, hotel car, and background checks. Conducted first line phone and in-person interviews; trained new employees and resolved any issues.