Lisa Stage Email & Phone Number

Carmel, Indiana

Updated color selections as needed for sales staff, sent out schedule A's for vendor signatures, processed change orders, entered non standard options into the tracking system, setup vendor files, approvedand coded invoices in TransactAP, processed new vendor paperwork, processed ERS report, CJC report, and RTS report.

Indianapolis, Indiana, United States

Managed HOA and Land Billing email boxes, Coded, entered, and released land invoices for payment, Issued bid request letters and prepare award letters to vendors

Carmel, Indiana

Updated color selections as needed for sales staff, sent out schedule A's for vendor signatures, processed change orders, entered non standard options into the tracking system, setup vendor files, approvedand coded invoices in TransactAP, processed new vendor paperwork, processed ERS report, CJC report, and RTS report.

Processed and scanned all accounts payable invoices to corporate office, verified that all invoices had the proper approvals and coding, journal entries, helped with month end process, backup for entering pre-sales and market homes

Charlotte, Nc

Cancelled and reissued purchase orders and variance purchase orders as needed, processed presale and market home job starts, added home selections into the customer in FAST Builder System

Indianapolis, Indiana Area

Created and processed all bank deposits and ACH payments that were received by the various vendors and homeowners. Processed all credit card payments. Billed all Florida and Indiana builder purchase orders. Billed all service and water/sewer department work orders. Followed up on past due accounts.

Process all accounts payable needs including entering and processing of all approved invoices and purchase orders for the Houston, Texas division. Audit batches for other Accounts Payable Clerks. Research for vendors on payments. Daily administrative tasks included sending packages to Houston, opening and entering all invoices received from the Houston division. Update and add address book revisions. Make sure all Texas vendor are current with insurance and process the Texas check runs twice a month.

Managed pipeline and production process for all homes in the greater Indianapolis market. Processed and distributed starts to field after completion of color selections and client sign-off. Coordinated permit package submission, including ordering of plot plans from engineering company. Fulfilled reporting functions to management, including the updating and distribution of Tracking reports, and Status reports. Helped oversee administrative preparation for home closings, including obtaining certificates of occupancy for each home prior to closing.

Fulfill all accounts payable needs including entering and processing of all approved invoices, tracking monthly variance reports, processing of weekly check runs, and writing and posting hand-written checks as requested, including checks for permitting purposes. Coordinate year-end accounting tasks including processing of 1099 tax forms. Manage warranty service orders including weekly delinquent service reports, and year-end warranty file tracking. Oversee sales and closing reporting functions, and tracking of construction status in internal reporting program. Create all new vendor profile paperwork and enter all new vendor profile information into internal filing system. Daily administrative tasks include backing up front reception desk, opening and coding all mail received, mailing all warranty documentation to closed homeowners, and maintaining all office equipment and supplies.

Managed pipeline and production process for all homes in the greater Indianapolis market. Processed and distributed starts to field after completion of color selections and client sign-off. Coordinated permit package submission, including ordering of plot plans from engineering company. Controlled processing of all change orders executed in field. Fulfilled reporting functions to management, including the updating and distribution of Foundation Tracking reports, and Pipeline Status reports. Helped oversee administrative preparation for home closings, including obtaining certificates of occupancy for each home prior to closing.

Oversaw day to day office procedures and projects, from the commencement of construction through the closing and warranty of the completed home. Prepared new starts for homes, including ordering of permits & blueprints. Issued and processed purchase orders and variance purchase orders during construction. Prepared appraisal and closing packaged for homes, and attended closings as a liaison for homebuilder. Tracked all client down payments and managed escrowed funds. Enrolled homes in warranty program, and interfaced with closed homeowners in a customer service role.

Created starts for all new homes prior to construction. Issued and processed all variance purchase orders. Communicated with all vendors & field personnel to assist with questions or to clarify paperwork discrepancies. Acted as customer service contact for client questions during the building process. Additional tasks included reordering supplies needed for the office, and general clerical and office-related tasks.

Handled all aspects of programming, including revisions and updates to existing computer programs as well as design and creation of new programs and screens for end users. Created and ran queries as needed for end users to determine exact client needs.

Completed all administrative tasks and duties for reception desk, including handling incoming client calls. Created starts for new homes prior to construction and created closing packages for homes prior to closing. Managed accounts payable tasks and handled invoicing and record-keeping.