Liz Springer Email & Phone Number

Baltimore, Maryland Area

Responsible for heavy calendar management of SVP, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings. Assist in the preparation of materials for Board of Directors meetings. Interact with Board members and their assistants to schedule meetings/conference calls. Prepare contracts for signature by SVP or CEO. Arrange travel schedule and reservations for SVP and direct reports as needed and manage trip itineraries. Communicate and handle incoming and outgoing electronic communications on behalf of the SVP. Assist SVP with preparation of presentation materials. Review and summarize miscellaneous reports and documents. Prepare background documents and outgoing mail as necessary. Manage invoice approval process for department. Answer phones and direct all incoming calls to appropriate party promptly and efficiently. Arrange catering for internal company meetings and work with offsite vendors for off-site departmental meetings. Manage filing system. Supervise Receptionist as needed.

Era Pro Realty - Gaithersburg, Md

* Successfully listed and sold over $3M representing buyers and sellers of residential real estate in the state of Maryland* Obtained e-PRO certification

Duties included heavy calendar management, arranging conference calls, booking international and domestic travel arrangements, drafting itineraries, coordinating & assembling background materials for meetings & trips, gate keeping/screening of phone calls, interfacing with high-profile individuals, receiving visitors, drafting correspondence, presentations and company messages, handling incoming mail, correspondence and signature items, performing personal tasks for executives, maintaining electronic and paper files, managing expenses and generating expense reports, paying invoices, ordering supplies and handling administrative functions for the senior management staff as needed.

Rockville, Md

Provided administrative support to company President and management team. Acted as team lead for company administrators. Scheduled meetings for executive and management team members. Coordinated calendars when conflicts arose and handled logistics for all meetings (location, food, a/v equipment, etc.). Booked international and domestic travel, hotel reservations and sedan services for executives and distinguished visitors. Compiled detailed trip itineraries and meeting agendas for same. Prepared documents, expense reports, presentations, spreadsheets and calendars. Drafted communication pieces for distribution company-wide. Drafted orientation handbook, organizational charts and policies/procedures. Participated in senior management team meetings, drafted minutes and maintained action item list. Acted as management’s representative or spokesperson in their absence. Collected and collated monthly departmental reports for President. Assisted Human Resources Director with roll-out of Time Entry System (payroll), facilities related tasks and management of I-9 responsibilities. Managed front-office/lobby operation including hiring and supervision of staff and creation of procedures, job description and performance reviews. Managed company mobile phone disbursement, tracking and billing procedures. Audited company credit card use and performed monthly reconciliations. Organized company-wide meetings, events and celebrations. Represented organization on behalf of senior executives at community-related/civic meetings.

Provided administrative support to President/CEO and CFO and managed office for Maryland-based group. Assembled and distributed materials for Board of Directors’ Meetings for this small, start-up health care company. Coordinated purchase of office equipment, liaised with office space provider to manage office space requirements. Established and managed company office supply ordering procedure. Established and maintained excellent working relationships with vendors.

Managed meeting schedule for Executive V.P. and his staff of 7. Prepared and maintained departmental information including contracts, non-disclosure agreements and invoices. Prepared and audited company time sheets and expense reports. Ordered office supplies and performed various administrative tasks for staff. Supervised other administrative assistants. Coordinated meetings and events.

Provided administrative support to Managing Partner of Communications Division and his staff. Managed calendar and coordinated client meetings, managed expense reports, created and filed documents, entered billable time for staff and handled tasks of a personal nature for Managing Partner.

Bethesda, Md

Various Administrative Positions – moves due to promotions to higher grade levels:•Program Coordinator, Organization Development-Executive Education- provided project management tasks on behalf of Executive Education Program for senior lodging executives•Senior Executive Secretary, Human Resources, Marriott Lodging – supported Director of Human Resources, Marriott Lodging and team and managed employee complaint program•Executive Secretary, Information Systems & Technology- supported Vice President and technical staff of 30 and provided back up support to data security hotline•Senior Secretary, CHRIS Project (Human Resources Information System) –supported Director and team •Secretary, Creative Services, Marriott Communications – supported Director and team of 5