Executive Assistant
CurrentHigh-level executive assistance to the Chairman, CFO/COO and Deputy CEO, along with specialist support to central services and teams across the entities. This includes: • Managing the various offices – greeting guests on arrival, telephone screening, email management• Complex diary management• Primary contact for all telephone communication directed to the Chairman • Day to day prioritising and coordinating the Chairman’s and executive’s time• Communicating on behalf of the Chairman and executives in a professional and discreet manner• Coordinating meetings, lunches and events – key events have included high profile business professionals, philanthropists & celebrities• Typing up of speeches and various correspondence including personal letters (use of Dictaphone machine and/or verbal on the spot)• Preparation and finalisation of Board packs• Coordinating speaking events – create package with event information, ensuring the Chairman and executives has been fully briefed• Complex and comprehensive planning of commercial and private air travel both, domestic and international for business and personal trips – arrangement of flights, accommodation, car transfers and coordination of detailed itineraries in liaison with private aircraft pilots and fixed based operators (FBOs). • Personal tasks – appointments, reservations, bill payment, dry cleaning, car transfers, tickets to performances, general errands, all for both Chairman, family members and executives when required• Establishing and maintaining CRM database • Point of contact for and coordination of staff employed personally by Chairman which included driver, property maintenance, personal finances, family office• Accounts – expenses and invoicing including private aircraft flight reconciliation
