Lovelyn Capuz Email & Phone Number

Doha, Qatar

• Prepare complex submissions (Drawings, Material submissions, pre-qualification, SAT procedures, Operations & maintenance manuals and other documents related to projects.)• Prepares Technical proposal for Tender submissions• Check documents for completeness, readiness, and accuracy before submission• Archive, control, and retrieverecords• Track the progress of client projects by updating and compiling spreadsheets for senior management. • Creates and Maintain existing registers of projects and the company• Prepare project completion reports, warranty and completion certificates• Manage MOI SSD application for Design approval and Inspection approval• Manage QP portal pass request complex application• Pepares workers’s welfare MOM • Request quotations & deal with suppliers • Manage timesheet and leave forms of employees

Doha, Qatar

Key Achievements• Provided high level assistance to the engineering project manager, which contributed to my team‘s projects being completed efficiently, on budget and within acceptable time frames.• Undertook two key functions: Site Secretary and Document Controller.Duties and Responsibilities as Secretary• Assisted the Project manager in daily business and tasks.• Scheduled appointments for the Project manager and site engineers.• Scheduled meetings and arranged conference rooms.• Prepared and distributed minutes of meetings.• Prepared and managed correspondence.• Provided clerical and administrative support to the Human Resource Department.• Managed stakeholder engagements with internal and external clients.Duties and Responsibilities as Document Controller• Received and registered documents for approval from subcontractors and suppliers• Ensured proper document classification; sorting, filing, and archiving.• Reviewed completeness of documentation.• Prepared submittals (RFIs; Document, Technical, Material, Prequalification; Inspection Requests; Shop drawing submittal) for consultant’s approval and ensured all submittals were signed by authorized signatories prior to submission.• Controlled the issuance of document numbers.• Received commented submittals, updated the file and submittal register and disseminated copies to all engineers.• Created and maintained the register for Drawings,documents, Correspondence, Material requisitions Material Delivery Records and Inspection Requests. • Maintained files of building permits, insurance, subcontractor agreements and certificates.• Conducted regular review audits to ensure information on all records was accurate and up to date.• Trained new and existing staff on records management procedures and policies.• Collated data and information from all site departments and prepared daily site reports and monthly progress report for management.

Doha, Qatar

Key Achievements• Provided high level executive assistance and support to the Managing Director.Duties and Responsibilities• Maintained documentation and provided executive assistance to the Managing Director.• Scheduled and coordinated meetings, appointments and interviews.• Responsible for cashiering, collecting fees and preparing the monthly sales report.• Created and maintained the office filing system.• Managed office supplies.