Executive Assistant to the SVP of Government Affairs, responsible for a wide range of tasks that ensured the smooth operation of the office and supported the Political Action Committee (PAC). Administrative Support to SVP, Government Affairs: Managed multiple organizational calendars, scheduled meetings, coordinated travel, and managed expense management using Concur. Maintained records in SharePoint and served as office manager, liaising with building management and ordering supplies.Political Action Committee (PAC) Administration: Reconciled payroll contributions with membership, reducing audit time from 2-3 hours to 30 minutes using Excel. Communicated with members regarding contribution changes and created response scripts for inquiries. Processed political fundraising requests via SharePoint. Collaborated with IT to update the PAC Political Disclosure webpage biannually. Distributed political articles to members via Feedblitz and gathered lobbying information for quarterly reports.

Provided high level administrative and organizational support to the CEO, managing executive schedules, meetings, conferences, travel, and onboarding.Administrative Support: Maintained daily office operations and liaised with internal and external stakeholders. Assisted in meetings by gathering data, organizing agendas, developing executive-level presentations, and editing documents for accuracy.Key Achievements: Developed a tracking system for mandatory employee training and deliverables for Executives and the Compliance Department. Created a CEO communications system to track speaking engagements and virtual conferences with government agencies, healthcare associations, and partners. Coordinated the purchase, distribution, and tracking of Verizon Hot Spots for the Outreach team, ensuring cost savings and user-friendliness. Organized a volunteer event at the DC City Council meeting, including t-shirt distribution and lunch coordination for two hundred volunteers, considering dietary restrictions and food allergies.

Provided full administrative support to CHRO.Administrative Support: Provided administrative and organizational support to the Human Resource directors, and department, including maintaining complex schedules, coordinating meetings with C-suite and senior management, and arranging travel.Meeting & Event Logistics: Coordinated logistics for quarterly employee and manager meetings via Zoom or WebEx. Organized employee training sessions, including venue, and catering arrangements for offsite meetings. Scheduled and managed all conference rooms.Work Study Program: Oversaw GW University Federal Work Study Program, reviewed resumes, and collaborated with department managers to identify candidates for interviews. Functioned as liaison between department managers and students throughout the program lifecycle, processing onboarding documents and student timesheets.Event Planning: Planned and managed employee celebrations for 2,300 employees within a $150,000 budget. Coordinated two venues, managed catering and security, organized volunteers, and managed employee raffles and appreciation gift distribution.Invoice & Expense/Office Management: Processed HR-related invoices and expense reports; maintained office supplies for three offices and coordinated repair and maintenance of office equipment and furniture.Communication & Records Management: Relayed communications, answered phones, and maintained records, files, and accounts, ensuring confidentiality.Team Coordination: Managed team timesheets, vacation, and meeting calendars.

Supported CEO and executives by maintaining calendars and scheduling executive meetings and proposal reviews for senior staff. Executive Support: Managed executive calendars, scheduled meetings, and coordinated international/domestic travel. Maintained CEO and corporate memberships, including guest lists and attendance. Processed executive travel expense reports and company credit card reimbursements.Office Management: Organized approval processes for expenditures, tracked conference room availability, and coordinated logistics for exhibitor shows, conferences, and seminars. Organized corporate events (award dinners, picnics, and holiday parties). Implemented an employee morale program with Land’s End, creating an online company store. Liaised with building management for office repairs, maintenance, and supplies.Administrative Tasks: Maintained and filed confidential documents, performed reference checks, and managed mail/shipments. Responded to voicemail messages and correspondence, greeted guests, and answered phone calls promptly.Human Resources Specialist: Processed employee paperwork (new hires, terminations, promotions) in Deltek GCS Premier. Conducted new hire orientations and updated employee changes in benefit systems. Created and maintained employee files, managed benefit complaints, and processed employment verifications. Managed health, dental, vision, and voluntary insurance bills. Processed yearly EEO and VETS-100 reports.

Supported the CEO’s by managing business and personal calendars and arranged all meetings. Scheduled Senior Staff meetings and proposal reviews for the Business Development team.Executive Support: Maintained executives’ personal and business calendars, arranged domestic and international travel plans, and organized meeting schedules. Functioned as liaison with professional organizations, planning and coordinating company participation in monthly meetings and conferences.Office Management: Oversaw office operations, facilitated office equipment repairs and maintenance, upheld office suite security system, and organized corporate events. Processed and maintained paperwork for the employee referral program.Human Resources Assistant: Processed employee paperwork (new hires, terminations, merit increases, promotions) in Sage Abra HRMS. Updated employee changes for 401(k), created and maintained employee files, and managed benefit complaints. Ran queries and reports using Crystal Reports software, processed employment verifications, and assisted with government security clearances and employee visas.Administrative Tasks: Acted as point of contact at corporate headquarters, greeted and assisted visitors, customers, and employees, and managed a multi-line telephone switchboard for an 80-person staff.