Luisa Ruth Vallejo Email & Phone Number

Fort Lauderdale, Fl

Coordination and management of the purchasing activities. Handling all direct transactions and communications between the Organization and vendors, including but not limited to purchase orders, solicit quotes, and return supplies, confirming compliance with applicable internal policies and regulations, and state laws, ensuring zero supply outages with just in time supplies for all departments with 95% success rate. Responsible for the well use of the $.10,000 monthly limit credit card. Review invoices against PO and packing list, and request payment. Negotiate prices with vendors. Updating and maintaining a database of current vendors to ensure efficient and prompt procurement. This requires a constant revision of the current contracts in order to ensure best prices and cost-efficient procurement.Administering, controlling and reviewing expenses against contracts and budget for grants assigned to assistance programs. Support the field operations for seven county-wide centers for the WIOA (Workforce Innovation Opportunity Act System) and WTP (Work Transition Program) programs, initiating requests, processing purchases, performing auditing of inventories, control and safeguard an average of 1,500 support service debit cards and 350 bus passes with an approximate value of $105,000 and $22,000 respectively. This includes inventory management, projection and analysis of needed purchases of cards and bus passes for a two month period, based on current and projected requirements. Financial analysis and debit card scanning in order to ensure proper value determination and fund allocation.Process reimbursement requests for youth support services. Create and maintain updated databases of support service participants, handling confidential and personal information such as address and bank account, which requires strict confidentiality and attention to detail in order to avoid leakage of personal identifiable information.

Weston, Fl

Provide administrative support interacting with insurance provider, cloud base application Microsoft 365 and Salesforce.• Keep Salesforce updated with documents and information for a dependable and accurate data base, achieving the goal 90% for 400 active customers’ records

Florida, Usa

Deliver weekly computer classes in English to adults of all ages. Classes cover: Microsoft-Excel, Word, Power Point, Finding and applying for jobs on line / Jobs Resources, Internet Safety, Typing, Computer Literacy.• Empower adults to join the workforce by acquiring or enhancing necessary computer skills

Fort Lauderdale, Fl

Plan, organize and control of the HR Department, including development and implementation of HR processes, policies and procedures. Management of employee relations, conflict resolution and unemployment claims. Management and administration of the Performance Evaluation Program. Administration of the recruitment process for non-exempt personnel (temporary, full, and part-time). Compliance with Federal and State laws and regulations. Track and assessment of Employees Performance Metrics through daily analysis of production reports. Update operations reports. Establish, update and maintain personnel and production files and information records. Maintenance and control of customers’ inventories. Answering phones, create and prepare general correspondence.

Guatemala City, Guatemala

Coordination, management and leadership on the development of ongoing administrative, human resources, procurement, inventory and fleet management projects. Oversight of regional administrative results. Decision making for purchases of goods and services up to $25,000. Perform negotiations with vendors. Writing and implementation of administrative, operational, procurement and general services processes and procedures. Starting from zero, developed, established and implement a complex re-structuring of a system for the classification of positions and a model of pay scale for a work force of 1,400 employees. Project that required balancing political sensitivities as well as competing interest yet maintaining a technically sound result. Results showed an in depth and sound redesign which reestablished confidence and equity in HR Management.Responsible for in-depth analysis of operational and administrative projects based on financial resources, the provision of personnel, facilities, and other needs of resources and limitations, meeting expectations regarding the management of funds ($22 million) and goals as well as their achievement Development for the process and mechanisms to filter candidates and select the CEO of the cooperator ProgramFrom scratch established the policies and procedures of purchases and inventories, creating a most efficient process, reducing costs and expenses by 80%

Guatemala City, Guatemala

Responsible for the recruitment management at all organizational levels, providing the best qualified applicants after a through screening. Primary point of contact to provide information and advising on recruitment regulations, policies and processes. In charge of the position classification process for 175 positions, management of Performance Evaluation Program and thorough responsibility for the correctness, completeness and management of the HR Information System (HRIS).• Thorough responsibility for the correctness, completeness and management of the HR Information System for 350 employees’ records. Due to my concentrated efforts to get the system up and running, our Embassy was the first Post to implement the system as the official data base. • Being an expert on the HR Information System conducted individual and training session and resolved problems for other Posts in Latin America, helping them to implement the system and save staff time• Implemented a more efficient and effective procedure for the Performance Evaluations Program, resulting in an 90% decrease of overdue evaluations

Bachelor Of Business Administration (B.B.A.), Business Administration And Management, General, High Academic Achievement Diploma

Cscmp Certification, Supply Management And Procurement

Cscmp Certification, Customer Service Operations

Certification, Employment Law Fundamentals

Human Resources Technical Diploma, Human Resources Management/Personnel Administration, General, Diploma

Business Administration And Management, General

Bilingual Secretary Diploma, Administrative Assistant And Secretarial Science, General