Lyn Thomas Email & Phone Number

California, United States

Irvine, California, United States

Foothill Ranch, Ca

Provide primary administrative support to the Chief Marketing and Digital Officer and the VPs of Global and Sports Marketing; responsible for ensuring that 42 cost centers operate within their allocated budget; provide ad hoc budget and forecast analyses on a daily, weekly and monthly basis and distribute reports to the cost center managers; partnering with Finance and Accounting in order to streamline the month-end forecasting process; prepare journal entries and reconcile general ledger… Show more Provide primary administrative support to the Chief Marketing and Digital Officer and the VPs of Global and Sports Marketing; responsible for ensuring that 42 cost centers operate within their allocated budget; provide ad hoc budget and forecast analyses on a daily, weekly and monthly basis and distribute reports to the cost center managers; partnering with Finance and Accounting in order to streamline the month-end forecasting process; prepare journal entries and reconcile general ledger accounts in support of mouth end close as it relates to Marketing; prepare all purchase requisitions for the Marketing departments; code and submit all accounts payable invoices for the Marketing departments; point person for all new vendor adds/changes; order all office and equipment supplies for the Marketing departments; standard administrative functions (maintaining complex calendars and schedules, making complex domestic and international travel arrangements and processing expense reports, coordinating on-site and off-site meetings, events and conference calls, preparation of correspondence and file maintenance); coordination of department team-building events. Promoted to Financial Analyst in 2017 Responsible for preparing all purchase orders for the Global Marketing, Digital, Military and IT departments based on approved budget and department needs; coding and submitting of all accounts payable invoices for the Global Marketing, Digital, Military and IT departments; point person for all new vendor adds/changes; prepare journal entries and reconcile general ledger accounts in support of mouth-end close as it relates to Marketing, Digital, Marketing and IT; ensuring that 49 cost centers operate within their allocated budget. Show less

Anaheim, Ca

Provided primary administrative support to the Senior VP of Regional Operations, the VP & Regional Chief Financial Officer and 3 Regional Directors in the Finance and Operations Departments; acquired and consolidated various financial and operational data for 12 hospitals on a weekly, mid-monthly and monthly basis and distributed reports to the appropriate team members; processed all accounts payable invoices for the regional office; received quotes and prepared all purchase orders for the… Show more Provided primary administrative support to the Senior VP of Regional Operations, the VP & Regional Chief Financial Officer and 3 Regional Directors in the Finance and Operations Departments; acquired and consolidated various financial and operational data for 12 hospitals on a weekly, mid-monthly and monthly basis and distributed reports to the appropriate team members; processed all accounts payable invoices for the regional office; received quotes and prepared all purchase orders for the regional office; reviewed and corrected WebTime Entry Punch Detail reports for the regional non-exempt employees; standard administrative functions (maintaining complex calendars and schedules, making complex travel arrangements and processing expense reports using Concur Travel & Expense, coordinating on-site and off-site meetings and conference calls, preparation of correspondence and file maintenance); coordination of regional office special events; office management (scheduling repairs & maintenance of building and equipment, and other various duties in order to keep the office running smoothly). Show less

Newport Beach, Ca

Internship position from June-August 2003. ProTools tracking and editing. Head Engineer and Co-Writer on the Warner Brothers/Sprint Ring Tone Project. Head Engineer and Co-Writer on the American Greetings Online Greeting Card Project.

Scottsdale, Az

Processed bi-weekly payroll for approximately 250 non-exempt multi-state employees; daily maintenance of hand punch/time card data; processed wage garnishments and liens; audited new hire paperwork; and maintained personnel files.

Irvine, Ca

Ensured that the company was in complete compliance with all Government and State employment laws as well as employment rules associated with QS9000 certification; updated employee handbook; processed bi-weekly payroll and monthly sales commissions for approximately 70 exempt and non-exempt employees; new hire orientations; employee relations; administration and tracking of Workers’ Comp claims; administration of the employee benefits package (medical, dental, vision, Life/STD/LTD, cafeteria… Show more Ensured that the company was in complete compliance with all Government and State employment laws as well as employment rules associated with QS9000 certification; updated employee handbook; processed bi-weekly payroll and monthly sales commissions for approximately 70 exempt and non-exempt employees; new hire orientations; employee relations; administration and tracking of Workers’ Comp claims; administration of the employee benefits package (medical, dental, vision, Life/STD/LTD, cafeteria, 401(k), and COBRA); General Ledger accounting; month-end account and bank reconciliations; outside sales commissions; sales and property tax returns; and fixed assets. Show less

Costa Mesa, Ca

Provided primary administrative support to 1 Partner and 5 Senior Managers in the Management Solutions & Services practice; created and produced highly graphical presentations and proposals; performed extensive Internet research; assisted consultants in performing various functions; overall administration of client and billing files (onsite, archived and electronic); standard administrative functions (maintaining calendars and schedules, making travel arrangements, coordinating meetings and… Show more Provided primary administrative support to 1 Partner and 5 Senior Managers in the Management Solutions & Services practice; created and produced highly graphical presentations and proposals; performed extensive Internet research; assisted consultants in performing various functions; overall administration of client and billing files (onsite, archived and electronic); standard administrative functions (maintaining calendars and schedules, making travel arrangements, coordinating meetings and conference calls, preparation of correspondence and client invoices); and other various duties as required. Show less

Sunnyvale, Ca

Prepared monthly stock option plan status and shareholder reports; coordinated shareholder and option holder mailings; processed all Board approved Incentive and Supplemental Stock Option Grant Agreements for US and European employees; processed all option grants, exercises and cancellations; Maintained all Common and Preferred shareholder records for approximately 300 shareholders; processed all Common and Preferred share certificates; administered company contracts (Non-disclosure… Show more Prepared monthly stock option plan status and shareholder reports; coordinated shareholder and option holder mailings; processed all Board approved Incentive and Supplemental Stock Option Grant Agreements for US and European employees; processed all option grants, exercises and cancellations; Maintained all Common and Preferred shareholder records for approximately 300 shareholders; processed all Common and Preferred share certificates; administered company contracts (Non-disclosure, Evaluation, and Database License Agreements); worked with in-house Attorneys to draft and revise Agreements; maintained contract files; General Ledger accounting; month-end account and bank reconciliations; created and implemented close schedule to streamline the month-end close process; gathered and summarized monthly financial data necessary to cross-charge European subsidiary; yearly audit schedule preparation; and supervision and back-up of the accounts payable, payroll, benefits administration, and stock administration staff. Show less