Machemia Thomas Email & Phone Number

1 Firstcomm Plaza, Fort Worth, Tx 76109

• Plan and coordinate events in concert with stakeholders and clients• Ensure clear delivery expectations are established with stakeholders and clients for each event• Coordinate meals, hotel rooms, ground and air transportation• Prepare room set up with Property Management and event venues• Prepare BEO’s with event venues • Maintain and accurately account for a petty cash account• Respond in a timely manner to all incoming calls and e-mails regarding events• Act as a backup for the other members of the event marketing team• Serves as Child Care/Youth Program Coordinator at the Annual Advisor Conference, working with the contracted provider to oversee the program• Coordinate Annual Advisor Conference mailings, and prepare welcome packets, and ship associated materials• Order and send flowers, cards, birth announcements, and memorials according to company protocol, and distribute appropriate announcements• Assist the Manager with administrative tasks as required• Coordinate trade shows participation and execution; including staffing, facilitates, on-site booth set up, and logistics• Maintain a positive customer service orientation at all times with clients and stakeholders

Dallas/Fort Worth Area

• Perform review of and negotiate contracts for vendors• Assist in planning organizational meetings and events• Process invoices and ensure prompt handling of payments • Reconcile Cowboy Suite Escrow account• Responsible for employee and guest travel profile setup & maintenance • Schedule necessary travel arrangements through Concur travel systems, including airline, hotel, and transportation reservations• Resolve booking and ticketing issues as necessary• Educate employees about travel program and correct procedures.• Gather feedback from company employees to optimize travel program.• Draft reports for management detailing program costs • Cultivate and maintain productive relationships with industry vendors.• Central liaison between the supplier and the internal business unit for communication and relationship management to assist in resolving supplier related issues• Obtain quotes from suppliers and assist with RFP solicitations• Responsible for ensuring employee compliance to Company Travel and Reimbursement Policies and other Purchasing procedures

Grapevine, Tx

• Responsible for the accurate, timely, efficient processing of employee expenses, rent, garnishments, benefits, utilities, taxes, and vendor payments via ACH, Checks, and E-payables for multiple companies weekly or as required.• Accurately record, compile and maintain check run information, to be reported weekly and reconciled monthly.• Ensure proper coding, approval level, and entry of nearly all expense payable invoices • Supervise the research and reconciliation of vendor accounts• Supervise the accurate entry and maintenance of vendor records, including tax information.• Assist with the selection, development, and retention of expense payables associates.• Work collaboratively and cooperatively with leaders and associates from other accounting functions to maximize the accounting function’s customer service commitment and overall business results.

2100 Ross Ave, Suite 1500, Dallas, Tx 75201

• Generate, correct, and maintain daily outside broker payroll reports • Assist IT Help Desk with customer service, training, and troubleshooting • Responsible for customer and property setup & maintenance • Ensure timely processing of all invoices and debt collection• Apply cash to vouchers and distribute commission to sales professionals• Process write offs, credit memos, and merchandise charge backs.• Contact client via email, phone, or fax regarding past due payment• Review aging reports, assemble, analyze and reconcile month-end accounting entries & variances, and prepare customer refunds.• Prepare and process journal entries• Work directly with internal / external departments to provide client information, billing resolutions and dispute analysis.• Work on special projects per Management request.• Ensure job responsibilities and work is done accurately, completely, timely, and in accordance with company’s policy.

Carrollton, Texas

Provided specialized / general analysis support in Accounts Payable.Balanced and Reconciled complex accountsIdentified, Analyzed and corrected discrepancies in accountin documentsDocumented Accounts Payable Process per Company Standard and Local Office ProceduresThoroughly audited expense reports / purchase card transactions with discretion.Planned and implemented internal and external employee events and maintained $300K budgets.Negotiated contracts with clients, including desired outcomes, fees and expenses.

Carrollton, Texas

Training Specialist• Conducted Technical Training; assisted in the design of structured on the job training• Developed exercises to evaluate employee knowledge of training material• Planned and organized orientation for new employees• Maintained schedule for continuous just in time training• Established all arrangements for training / learning events• Interfaced with various levels of company personnelAccounting Specialist• Identified, negotiated and resolved payable and receivable vendor / system issues• Verified and matched 1,000+ invoices and reconciled to purchase orders• Trained new staff on SAP, Quick Match and Mainframe• Researched and issued credit (this is part of resolving payable and receivable in bullet above)President Employee Activities Committee• Planned and implemented internal and external employee events and maintained $200K yearly budget

Master Of Business Administration, Education, 3.75

Bachelor Of Science Technical Management, Management & Entrepreneurship