Provide daily organization of facility related projects and activities by acting as the liason between tenants, property management, maintenance, security, leasing and vendors. Resposible for providing needed resources and front line services to occupants by working closely with other department professionals in the management and notification of all facility activities. Oversee vendor during performance of site work to ensure that the vendor is working within established guidelines to maintain a safe orderly and clean work environment. Coordinate and lead the custodial staff by assigning and checking their daily duties. Manage occupancy, preparation and ensure orderly move in and move out of occupants by coordinating with the facilities, custodial services and other department functions such as key management and access control. Deliver exceptional customer service and professionalism by providing timely response and resolution to questions and concerns. Multitask and priortize effectively while maintining cooperative working relationships with different types of people focusing on team and not individual accomplishments.

Support the Property Manager in the administration and oversight of the daily operations for the assigned portfolio of properties including general administration, budgeting and accounting, help desk, and coordination of functions as they pertain to tenants and operation of the buildings. Additionally, this position functions to support the property manager in collaborating with BHE or corporate construction project managers concerning building projects for tenant improvements, building repairs and improvements as necessary.

Provide daily organization of facility related projects and activities by acting as the liason between tenants, property management, maintenance, security, leasing and vendors. Resposible for providing needed resources and front line services to occupants by working closely with other department professionals in the management and notification of all facility activities. Oversee vendor during performance of site work to ensure that the vendor is working within established guidelines to maintain a safe orderly and clean work environment. Coordinate and lead the custodial staff by assigning and checking their daily duties. Manage occupancy, preparation and ensure orderly move in and move out of occupants by coordinating with the facilities, custodial services and other department functions such as key management and access control. Deliver exceptional customer service and professionalism by providing timely response and resolution to questions and concerns. Multitask and priortize effectively while maintining cooperative working relationships with different types of people focusing on tema and not individual accomplishments.

Keep tenant directories updated. Maintain calendars and coordinate meetings. Send building notices to tenants. Enter work order requests in work order system, coordinate with Engineering to ensure the work orders are assigned and the requests are completed in a timely manner. Request proposals from contractors and vendors. Enter the requisitions in PeopleSoft to obtain proper approvals and a PO. Review vendor contracts to ensure vendors are billing correctly and are providing services accordingly. Ensure contracts are renewed promptly by maintaining constant communication with both the vendors and our contracts department. Use guest relations practices when dealing with visitors, tenants and staff. Maintain strict and confidentiality of all sensitive material and information. Assist with executive summary reports by verifying the information on the AP distribution reports and accruals. Provide support during the budget season by providing back up information.

Monitored and maintained payables for several doctor offices. Examined invoices, requested approvals when necessary and made payments accordingly. Maintained an excellent relationship with vendors, clients and their office staff. Created and updated client profiles in the company database on a regular basis. Scanned and filed documents electronically by allocating the scanned documents into their corresponding client profile. Created projects in the database added due dates and assigned them to staff members.

Entered invoices and payroll checks in QuickBooks. Assisted with documents such as notice to owners, releases of liens, notices of non-payments, and requested certificates of insurance from all subcontractors. Verified and reconciled bank statements. Managed all employee files and payroll activity.

Updated alumni records on a regular basis.

Established and maintained a computer-based office bookkeeping. Answered telephones, set appointments and confirmed them. Handled legal documents. Prepared real estate closing packages.