Madison Vaughan Email & Phone Number

Niceville, Florida

Miramar Beach, Florida

• Coordinate, plan, and manage schedules for contractors and subcontractors.• Order and manage materials and equipment• Ensure that projects are completed on time and within budget• Oversee and supervise construction project progress and provide reports on timeline, progress, and adjustments• Ensure adherence to all health and safety standards and report issues• Obtain permits and licenses from appropriate authorities• Supervises day-to-day work activities by delegating authority, assigning and prioritizing activities and monitoring operating standards.

Anchorage, Alaska

• Supervises the Quality Control functions/activities of a project or its parts, including Quality Control inspection schedules and the collection of Quality Records. • Supports the Construction Manager in dealing with the Client for all the Quality matters. • Assesses the implementation of the Quality Plan and Quality Control Plans on the site. • Allocates Quality Control personnel to the various areas of site activity. • Supervises inspections, reports and the documentation issued by inspectors and collect and file the required Quality Records. • Evaluates the qualifications of inspection personnel. • Supports the construction roles in the management and control of subcontractors. • Supports and participate to all the internal/external audits. • Supervises the correct equipment calibration management activities. • Detects and reports any non-conformances (work, products, processes) and verifies the implementation of any corrective and preventive actions

Anchorage, Alaska

• Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling.• Improve employee and client retention rates through active communication and problem-solving efforts. • Manage employee schedules and troubleshoot scheduling conflicts as they arise.• Organize and schedule meetings and appointments.• Partner with HR to maintain office policies as necessary.• Organize office operations and procedures.• Coordinate with IT department on all office equipment.• Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.

Sydney, Australia

• Meeting and greeting people on arrival into the office.• Coordinating meeting rooms.• Assist with the compilation of proposals.• Dealing with correspondence, complaints and queries.• Preparing letters, presentations and reports.• Supervising and monitoring the work of administrative staff.• Managing office budgets.• Liaising with staff, suppliers and clients.• Implementing and maintaining procedures/office administrative systems.• Delegating tasks to junior employees.• Organizing induction programs for new employees.• Ensuring that health and safety policies are up to date.

Sydney, Australia

- Responsible for handling all contracts and incoming tenders.- Coordinate the negotiation, execution and monitoring/compliance of all contracts.- Daily update of the project management system with key dates/ milestones/ documents and communication.- Handle all paperwork required to obtain approval of work not previously covered in the contract; process and obtain approval contract changes.- Process requests for payments, purchase order, invoices from vendors and similar documents.- Assist project managers in maintenance of budgets and analysis of variances to budget.- Establishes and updates records of all correspondence related to contract activity.

Sydney, Australia

- Responsible for assisting in all aspects of the tender process.- Dealing with all quotes- Quote breakdown and analysis- Identify contract issues requiring clarification or amendment- Direct contract negotiations, alterations, supporting documents and other materials- Assisting in the write up of various tender documents- Maintenance of information document and addendum registers- Maintenance of subcontractor finance details- Liaising with subcontractors- Assisting Construction Manager- Assisting various project managers

Sydney, Australia

- Responsible for preparing, reviewing and administering contracts during the various stages of the construction process.- Liaising will all subcontractors.- Assisting in the estimation of projects up for tender.- Assisting in the estimation of current projects.- Drafting up contracts tender requests.- Tender analysis.- Assisting with the ‘letting’ of the trade.- Maintenance of drawing registers.- Managing all certification items for handover, including all DA conditions.- Assisting the Project Manager.

Bachelor’S Degree, Commercial/ Industrial Construction

Education record

Education record