Maggie Stephens Email & Phone Number

• Manage overall Peabody Program Calendars• Manage Boards of Jurors (Broadcast and Interactive), including member communication, training, and advisement; arrangements and proceedings for five deliberation meetings annually in California, Texas, and Georgia• Direct Submissions Cycles including guidelines and eligibility; entrant communication and assistance; technical infrastructure of entries system; screening committee and jury assignments; archival transfer of materials; annual nominee and winner announcements• Coordinate Annual Awards Ceremony including oversight of production and ticketing teams; directing site visits and planning meetings; editorial review of talent communications; management of staff and volunteer logistics; supporting development of collateral; on-the-ground lead for partners and vendors• Leadership Team Participation including coordination internal meetings and collaboration among units; attending leadership retreats and visioning; hiring, onboarding, and supervising student assistants

Colorado Springs, Colorado Area

Colorado Springs, Colorado

• Conference coordination and meeting management for Fortune 500 technology and luxury brands• Assist with venue searches, attend site visits, secure room blocks, manage vendors and timelines, prepare meeting materials, supervise space allocation, collaborate on signage/branding plans, etc.• Communicate with and manage expectations of key stakeholders• On-site execution; manage staff and vendors, ensure positive experience for clients and attendees

Athens, Georgia

• Strategic development, coordination, and facilitation of 25-30 institutional, presidential, and development events per year, including dedications, large and small receptions, dinners, luncheons, awards programs, faculty recognition ceremonies, donor events, football pregames, and campaign kickoffs• Showcase the university’s excellence and promote advocacy and support for its initiatives• Coordinate all aspects of event logistics including vendor contracts, venue selection, programming, menus, decor, invitations, guest lists, travel, accommodations• Manage on-site responsibilities including name tags, signage, staffing, briefings, setup, registration, execution, breakdown, etc.• Design and develop all printed and electronic correspondence for events, i.e. electronic and hard-copy invitations, Google forms, programs, menu cards, signage• Maintain vendor relationships including graphic designers, printers, caterers, venues, photographers, transportation and decor rental companies• Liaison between President’s Office and other university units in regards to event logistics• Develop briefings, timelines, and post-event reporting • Travel locally, regionally, and nationally to off-campus venues• Assist in the creation and execution of departmental presentations at division-wide meetings• Provide support and guidance to external departments needing assistance with event logistics

Athens, Georgia

• Provided in-office and on-site event support for 120-130 institutional, presidential, and development events per year• Cross-trained as lead event coordinator for several events hosted by President Jere W. Morehead (designed all aspects of events, managed budgets, coordinated with vendors prior to and during events, executed)• Managed front office, phone lines, conference room, and assisted with student staff supervision• Designed and printed invitations, managed mass mailings and RSVPs, created and managed online registration forms, printed and organized nametags, seating cards, menu cards, signage• Researched, created, and implemented the first online event registration system used in the office• Managed all reservations, customer service, and volunteers in regards to ADA seating prior to and during the Spring Undergraduate Commencement Ceremony (~50,000 attendees)

Athens, Georgia

• Assisted clients with checkout and scheduling appointments• Managed calendars of 15+ counselors and psychiatrists, answered multiple phone lines, provided customer service, and advised clients on billing and insurance inquiries• Responsible for maintaining a calm and helpful disposition during crisis situations• Maintained client confidentiality according to HIPAA legislation

Watkinsville, Georgia

• Executive support• Managed studio calendar of photography sessions and viewing/sales appointments for newborns, kids of all ages (themed), high school seniors, families, maternity, and professional headshots• Office management including managing inventory, placing orders, preparing invoices, maintaining client and photo database, supervising student worker, and general shop upkeep• All client correspondence/customer service prior to and after photoshoot• Edited photos and retouched in-house or facilitated contracted retouching• Prepared for and facilitated image-viewing/sales appointments• Boutique packaging of orders, including framing of large wall portraits• Created marketing pieces for email, Instagram, mailings, etc.• Assisted in photography sessions