- Monitoring daily transmittal Incoming/Outgoing for many Packages, checking document standard format, Revision number/Document Number/ Drawing Number/Document Class… then issuing Acknowledge of receipt to EPC/Contractors- Distributing document workflow and monitoring comments feedback from responsible teams to ensure all documents are returned before due date- Issuing transmittal OUT to EPC- Updating correspondence IN/OUT including letter, email and MOM to system- Updating and implementing the procedures including Document procedure, Document Distribution Matrix, Category Code- Applying quality check on the documentation to ensure EPC follows & complies Final documentation procedures/ Final drawing handover with Final/As-Built stamp as well as Company stamp and wet signatures/ wet stamp…. - Provide Aconex training to EPC and LSP project staffs.- Provide Lead Document Controller with all relevant information needed including documents statistics for weekly/monthly project reporting to avoid any delaying on process of Project.

- Ensure scheduled orders are delivered on time in full.- Receiving & checking billing from vendors/suppliers. - Checking documents to ensure all invoices are issued accurately & billed to correct parties- Issue Purchase Order from SAP system for vendors/suppliers and seeking new vendor/suppliers if required.- Checking & doing Goods Receipt- Follow up payment for all vendor/supplier invoices- Follow up to send invoices and shipping documents to request payment from customers to the company- Coordinate with shipping agents/couriers for general shipment arrival- Coordinate with engineers/clients regarding chemical movement (from the base to the rig/warehouse of client)- Monitor the yearly inventory and stock of tanks & chemicals in the warehouse - Support engineering team on preparing bidding process- Provide adequate office supply and monitor office supply stock- Provide administrative support. - Follow up systems in accordance with need of the office

- Prepare and apply Project Document Distribution Matrix to make sure document/drawings distribution accurately to related persons. - Maintain all Site Documents (hard & soft copies) as standard during the project by following Project Document Management System.- Filing, clasifying and archiving all document by following document title, document number, revision number or description…etc.- Keep tracking and update Incoming/ Outgoing document registers from company, EPC contractors, Vendors... - Responsible to print, file and provide Weekly Progress Report, Monthly Progress Report & Bi-Weekly report.- Distribute and notify to relevant people to ensure all Site document and correspondences being responded/reviewed or got approval stamp on time.- Input and maintain technical documents, drawings and all correspondences in standard registers to ensure that information is accurate and up to date for both incoming and outgoing project documents.- Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference.- Generates various document control reports as required.- Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.

 Project Secretary: - Provide full secretarial and admin support including to the project team to ensure the smooth running of the Site operations such as coordinate travel arrangements inclusive of local transportation, air-tickets, hotel/ accommodation, visa application, event/party… etc. - Assist Project Manager in clarifying and filing all CV of candidates and do arrangement for interviews. Review contracts with some Manpower Supply Service Companies. - Set up conference room for meetings or conference calls. - Follow up PPE request and tracking on PPE delivery. - Request HSE Induction from PTSC-MC for new expats. - Maintain records of engineers and assist in their movements. - Update timesheet of the Site team to HR manager in Singapore office. - Assist to check and verify staff claims and invoices for project team. - Prepare and raise purchases requisition for purchase of office equipment for new staff. Assist to keep stock of stationary supplies for the department. - Take minutes of meeting and maintain records for the operations and project team. - Fullfil other duties as directed by the senior management.  Document Controller: - Develop and maintain document control processes for the efficient management. Input document data into the standard registers ensuring that the information is accurate and up to date including perform data-entry, recording, printing and filing duties. - Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team such as keep tracking & update Incoming/ Outgoing letter reference number between Swiber & PTSC-MC, or between Swiber & ONGC. Printing & filing General Incoming/ Outgoing letters. - Daily download AFC/IFC drawing for fabrication. - Printing & Filing Weekly Progress Report & Monthly Progress Report with MOM (Minutes Of Meeting) - Backup all Swiber Files every fortnightly on computer

- Manage and tracking all Wireline equipment in workshop/warehouse. - Coordinate with Foreman to be in charge of equipment delivery and receiving (onshore-oversea).- Monitoring/tracking the rental equipment to recharge other locations monthly. - Yearly inventory tools/equipment.- Manage equipment transportation effectively as well as assist in import and export procedure. Checking shipping invoices before sending equipment out. - Physically check equipment and do arrangement for equipment packing. - Cooperate with logistic team to ensure accurate quantity of tools/equipment receiving from other locations and to get them on time for jobs. Doing goods receipt for equipment/materials.- Assist Account Manager on preparing document for - Follow up strict guidelines related to Hazardous goods control and shipping.- Train new versions of business systems to all engineers, operators and maintenance team.- To conduct daily operations with existing Business Systems and maintain databases. - Prepare and manage correspondence reports and documents. - Run services quality reports monthly and recognize weak points to assist Field Service Manager (FSM) and the team getting improvement in quality services.