Maite Castillo Email & Phone Number

Chicago, Illinois, United States

• • Serve as Company signatory for badging of new and current employees• Process employee badging applications, ensuring all information on badge applications is accurate and match employees’ IDs • Manage company’s badging procedures to ensure all employees are badged in a timely manner, airport badges are not being misused or mishandled, airport policies are not being violated by badged employees, and employee badges are being renewed yearly• Terminate employee badges when they are being misused, no longer deemed needed, or an employee is terminated from the company• Provide needed badging codes to each employee depending on their level of access• Create formal correspondence to provide to the client in response to various badging audits received by the Company• Complete badging access code forms for staff members requiring additional access throughout the airport• Assist in resume screening for possible hires in administrative/clerical positions• Assist in the interviewing process for possible candidates • Provide NDAs for new employees to sign and then route them to our client for review and signature • Renew company vehicle permits, order company vehicle city stickers, and manage company’s I-Pass account• Purchase and provide driving modules to new employees who will be accessing company vehicles• Conduct vehicle driver background checks on all employees who will be utilizing company vehicles• Manage company vehicle usage by providing vehicle keys and credit cards while ensuring company vehicles are being used appropriately and well maintained• Maintain Invoice database for the company by uploading monthly invoice budget information for each designer/contractor and their respective projects• Train and supervise new Administrative Assistants/Office Engineers • Upload documents in E-Builder and SharePoint for Company use• Order PPE gear (vests, coats, safety glasses, etc.) for all staff members• All duties listed under Sr Admin Assistant

Greater Chicago Area

• Manage Invoice Procedure by tracking all vendor invoices submitted monthly and ensuring timely payment• Edit, format, and update company documents (memos, letters of recommendation, etc)• Schedule meetings, prepare agendas, arrange conference calls, record meeting minutes, and coordinate meeting luncheons• Create and/or edit standard operating procedures • Create, edit and distribute correspondence for both internal and external (client/contractor) use• Develop spreadsheets comparing engineer estimates and bid tabulations received for projects• Perform general and administrative functions • Track budget and schedule changes of design and construction of airport projects • Create bi-weekly reports detailing projects’ status and budget

Greater Chicago Area

• Managed Request for Support Services (RFSS) procedure• Conducted monthly RFSS meetings to present status, development, and findings to Senior Managers and Operations and Controls staff members• Managed Invoice Procedure • Tracked Minority Business Enterprise and Women Business Enterprise % goals, commitment costs and costs to date and prepare monthly reports • Tracked project task orders and project supplementals and prepare reports detailing amounts approved, amounts spent, and amounts remaining• Assisted in managing Design staff to ensure project accuracy and project-related tasks are completed in a timely manner• Edited, uploaded, and downloaded documents into Project Wise Application• Performed all previous administrative assistant duties/tasks listed below

Chicago, Il

• • Performed general and administrative functions at the office as well as client events• Prepared and route Request for Support Services (RFSS) packages for funding and approval• Identified funding for Request for Support Services • Prepared monthly cash flow to identify remaining amounts in projects as well as budgets for JV Partners • Assisted in completing Estimating budgets• Inspected project drawings and identify labor, material, and equipment amounts• Created project demolition site exhibits • Created and maintain construction logistics phasing plans• Used LCP Tracker to go over certified payroll (make sure employees are being paid according to prevailing wages)• Scheduled meetings, prepare agendas, arrange conference calls, and plan meeting luncheons• Prepared correspondence including confidential and sensitive documents• Tracked budget and schedule changes of design and construction of airport projects • Created weekly and monthly reports detailing projects’ status and funding (needed vs remaining)• Approved and route invoices • Uploaded documents into the company database and train employees on how to navigate through and utilize Share Point• Edited, formatted, and updated company documents (e.g. contracts, specifications, presentations etc.)• Tracked employees’ time off • Relayed directives, instructions, and assignments to executives/clients• Directed the general public to the appropriate staff member• Maintained supervisor’s and Design team’s calendars

Chicago, Il

• Trained new and current employees • Created electronic scoring rubrics for test questions • Proofread text and test questions that would be used for student testing• Created, updated and edited multiple shared spreadsheets • Conducted research and supplied passages and text that was used to create test questions • Created hotspots in various test questions which allowed students to select words and/or phrases • Used the PR Tool to create scoring rubrics for essay questions

Chicago, Il

• Tutored students of all ages in Mathematics, Microsoft Office and Business courses to improve grades and understanding of the course• Participated in welcoming events and created new ways to advertise our academic support center to attract students• Entered student information into the database to insure all documents pertaining to the center were accurate• Monitored, assessed, and remediated student performance • Retrieved documents from the center’s database to monitor hours and students tutored• Maintained statistical data for use of departmental spreadsheets for the budget department to review• Trained and supervised new staff members • Assisted supervisor with completing payroll for staff and projects such as spreadsheets and communication

Bachelor Of Applied Science (Basc), Business Administration W/ A Concentration In Health Service Management, 3.9

Activities and Societies: Consecutive Dean's List, graduated Summa Cum Laude

Associate'S Degree, Web Graphic Design, 3.7

Activities and Societies: Dean's List, Honors