Makeba Sutters Email & Phone Number

Proactively manages daily calendars and meetings for VP and Sr. VPMain point of contact support to Executive Vice President and Direct Reports Additional office and customer support for overall departmentArranges complex logistics for multiple-attendee and multiple- location meetingsPrepares executive presentations as directed, including electronic & hard copy filesProvides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VP's timeCoordinates local and international business travel for department; reconcile expensesTracks department employees’ PTO use during calendar yearResponsible for ordering departmental supplies and maintenances servicesMaintains confidentiality and safeguards sensitive departmental informationImplements new initiatives as directed by the VPFollow up with third party contractors as needed for meetings and invoice processingMaintains the department distribution lists Performs other tasks as directed, following well-defined proceduresPerforms customer service functions by answering department requests and questions. Plans monthly staff meetings and monthly management reviews; communicate deliverable and action items.Research quotes of various IT supplies and process Purchase Orders with outside vendors.Generates, supports, and maintains purchase orders for our business vendors.

Provides clerical and administrative support on daily business for assigned Executive Directors. Responsibilities Include coordinating travel arrangements; researching information; assisting in the preparation of presentations; initiating, completing and distributing reports.Screens, analyzes and prioritizes mail. Drafts letters and memorandums and responds to correspondence as appropriate.Maintains calendars and e-mail and coordinates/schedules meetings and teleconferences as needed for internal or customer meetings.Manages meeting agendas, material preparation, lunch coordination, set up/break down and follow up.Answers, directs, prioritizes telephone calls and routes to appropriate individuals.Receives visitors and directs them to the appropriate area.Copies, faxes, and manages org charts, seating charts and other similar tasks as needed.Tracks time off for employees, birthdays, company anniversary and time tracking for contractors.Coordinates compliance for the department and coordinates employees are in proper statusCoordinate conference calls, WebEx and Teleconferencing meetings on behalf of Executives and disperse meeting information to attendees.Maintain and trouble shoots any phone or office equipment related issues.Inventory, manage and order all office supplies including but not limited to break room supplies, refreshments, Staples and Office Depot orders.Assist fellow team members with projects ranging from low level to high level support.Assist in large mailing, process FedEx, sort and disperse mail.Manage a multi-line phone system.Data entry, insurance product filings.

24 Hour care to patient with Alzheimer and DementiaPrepare food, personal care, setting various doctor and social gathering appointments as well as transportation to and from, data entry of daily care.

Ease and support for families with disabled children. Setting various doctor and social gathering appointments as well as transportation to and fromData and record retention for patient care.Incontinent care and weekend relief