Mandy Phillips Email & Phone Number

United Kingdom

London, United Kingdom

• Managed daily correspondence and provided full support to the Managing Partner and the team.• Extensive diary management in Outlook and management of the Managing Partner's inbox.• Drafted agendas and took minutes at all board meetings.• Organised internal and external meetings.• Holiday co-ordination for Operations team.• Processed expenses and invoices.• Booked flights and organised travel.• Chaired and minuted Administrators' meetings firm-wide.• Organised medicals firm-wide.

London, United Kingdom

This position was a maternity cover in the Legal & Compliance team providing full PA and secretarial support which included:• Managed daily correspondence providing full support to the Legal & Compliance team.• Extensive diary management in Outlook and management of Legal & Compliance Director.• Organised internal and external meetings.• Holiday co-ordination for the team via their online system.• Processed expenses and invoices.• Booked flights, travel, visas and currency.• Took notes of potential claims from recorded messaging service.

London, E1

• Managed daily correspondence providing full support to the Global Director of BD and Marketing ("BD&M") and Global Head of Marketing Operations.• Extensive diary management in Outlook and management of Global Director's inbox.• Drafted agendas.• Organised internal and external meetings.• Holiday co-ordination for BD&M department.• Updated organisational charts in Visio.• Updated the BD&M intranet pages using WCMS.• Processed expenses and invoices manually.• Created and updated PowerPoint presentations.• Booked flights, travel, visas and currency.• Would field telephone enquiries from marketing voicemail.• Dealt with queries from the Global Business Development team on a regular basis.

Barking, Essex

• Managed daily correspondence for Chairman, Finance Director and Company Secretary using Word, Excel and Outlook (email).• Organised lunches and meetings for internal and external meetings. • Booked flights and travel using either the internet or through the travel agent. • Filed on a daily basis and archived the Finance Director’s correspondence annually.• Photocopied and prepared papers for the Board Meetings and distributed to the Board Directors.• Dealt with telephone enquiries.• Administered the Company Car Fleet which involved ordering petrol cards and updating cars to the fleet organising deliveries and collections liaising with all the leasing companies and drivers. I had the responsibility of ensuring all cars were updated to the MID database. • Controlled the administration of the mobile phones for the whole group. The major priority being the distribution of new and old mobiles to all users and dealing with problems and queries and ordering equipment through our network provider. • Provided help to other members of the Company when required. One particular event that I had to organise was a lunch every 3 months for Senior Personnel of the Company. This was an internal meeting held in the Board Room providing lunch for 25/30 personnel.• Took minutes for the quarterly Board Meetings.• Ordered the stationery requirements for the group and dealt with queries. Checked the monthly spreadsheet to ensure the Company was receiving items on the agreed prices.• Produced a monthly spreadsheet detailing the group sales of the Company which entailed the collation of data from past and present information to produce this report and then distribute to Senior Personnel.