Mandy Shaff Email & Phone Number

Santa Monica, California, United States

Beverly Hills, Ca

Greater Los Angeles Area

• Interfaced regularly with CEO and upper management to perform ad hoc operations, sourcing and facilities requests; supported 40 employees and contractors, as well as all freelancer/remote worker administrative needs, and strengthened studio morale through internal events and activities.• Cultivated loyal client and vendor relationships, acting as PM and POC for experiential activations integrating social media, for SXSW (client IMAX, agency Mistress), ComplexCon, LA / Detroit / NYC Auto Shows (direct client Toyota), and Shaky Knees Music Festival (client Popeyes, agency GSD&M), all with positive feedback.• Owned deliverables and lifecycle through completion, tracking costs and allocating $5k to $600k projects staying under budget and within deadlines; coordinated project-based travel considering shipping and logistics.• Performed ad hoc QA and beta testing, and acted as a liaison for tech team synthesizing information for digital media such as display ad campaigns for Apple.• Facilitated live on-site event production by setting up and managing labor crews (including union workers); juggled networking with the public and clients with training volunteers and resolving issues in real time.• Managed statuses/reviews, ensuring teams focus on client objectives and stay on brand during conceptualization, creative ideation, design, tech integration and development; provided copyediting as needed.• Oversaw creative teams day-to-day using Asana as well as scheduling in conjunction with Marketing, Business Development, Design & Production units and HR; hosted weekly company-wide updates and brainstorms.

Costa Mesa, Ca

• Supported President, VP and CFO, promoted from Executive Sales Assistant, owning key industry events such as the Aerospace Lighting Institute (ALI) Introductory and the ALI Advanced Annual Seminars.• Directed dynamic annual golf tournament and tradeshow events ensuring exhibitor turnout and participation. Coordinated with venues and put schedules together that seamlessly integrated into seminar, ensuring a professional and appropriate setup for a predominantly engineering/technical crowd.• Negotiated contracts concerning accommodation (hotel room blocks, banquet event orders, A/V requirements), entertainment (bartenders, poker dealers, golf course), print shop (materials, booklets) and bus/transport companies. Solicited sponsors and advertisers for literature, breakfasts/coffee breaks, swag that offset costs.• Maintained member database by reaching out directly and launching mass email campaigns. Ran the company website and social media (Facebook/LinkedIn) refreshing content and providing comment moderation.• Coordinated on average two intraoffice events monthly such as employee lunches/birthdays, holiday parties, lawn bowling, blackjack nights, and other team-building exercises including the yearly Wamco Golf Tournament.• Implemented a paperless filing workflow process, garnering senior management approval.

Mesa, Az

• Handled applicant inquiries• Conducted file reviews• Coordinated interview days• File/applicant coordination from application to matriculation

Tulsa, Ok

• Ordered and expedited materials• Processed purchase orders• Coordinated vendor data• Communicated with vendors via phone, email and site visits

Stillwater, Ok

• Assisted with accounts receivable, accounts payable, payroll, hiring, firing and training• Responsible for insurance claims management• Answered multiple phone lines• Scheduled appointments in three doctor clinic