Mandy Shaff Email & Phone Number

Santa Monica, California, United States

Beverly Hills, CA

Greater Los Angeles Area

• Interfaced regularly with CEO and upper management to perform ad hoc operations, sourcing and facilities requests; supported 40 employees and contractors, as well as all freelancer/remote worker administrative needs.
• Cultivated loyal client and vendor relationships, acting as PM and POC for experiential activations integrating social media, for SXSW (client IMAX, agency Mistress), ComplexCon, LA / Detroit / NYC Auto Shows (direct.
• Owned deliverables and lifecycle through completion, tracking costs and allocating $5k to $600k projects staying under budget and within deadlines; coordinated project-based travel considering shipping and logistics.
• Performed ad hoc QA and beta testing, and acted as a liaison for tech team synthesizing information for digital media such as display ad campaigns for Apple.
• Facilitated live on-site event production by setting up and managing labor crews (including union workers); juggled networking with the public and clients with training volunteers and resolving issues in real time.
• Managed statuses/reviews, ensuring teams focus on client objectives and stay on brand during conceptualization, creative ideation, design, tech integration and development; provided copyediting as needed.

Costa Mesa, CA

• Supported President, VP and CFO, promoted from Executive Sales Assistant, owning key industry events such as the Aerospace Lighting Institute (ALI) Introductory and the ALI Advanced Annual Seminars.
• Directed dynamic annual golf tournament and tradeshow events ensuring exhibitor turnout and participation. Coordinated with venues and put schedules together that seamlessly integrated into seminar, ensuring a.
• Negotiated contracts concerning accommodation (hotel room blocks, banquet event orders, A/V requirements), entertainment (bartenders, poker dealers, golf course), print shop (materials, booklets) and bus/transport.
• Maintained member database by reaching out directly and launching mass email campaigns. Ran the company website and social media (Facebook/LinkedIn) refreshing content and providing comment moderation.
• Coordinated on average two intraoffice events monthly such as employee lunches/birthdays, holiday parties, lawn bowling, blackjack nights, and other team-building exercises including the yearly Wamco Golf Tournament.
• Implemented a paperless filing workflow process, garnering senior management approval.

Mesa, AZ

• Handled applicant inquiries
• Conducted file reviews
• Coordinated interview days
• File/applicant coordination from application to matriculation

Tulsa, OK

• Ordered and expedited materials
• Processed purchase orders
• Coordinated vendor data
• Communicated with vendors via phone, email and site visits

Stillwater, OK

• Assisted with accounts receivable, accounts payable, payroll, hiring, firing and training
• Responsible for insurance claims management
• Answered multiple phone lines
• Scheduled appointments in three doctor clinic