Maria Dixon Email and Phone Number

EA to 5 Senior Managers;• Extensive diary management, travel, Visas, detailed travel itineraries and agendas, expense management, meetings, room bookings, VC facilities and catering.• Preparing powerpoint presentations for internal and external review meetings.• Meet and greet external guests• Organising and co-ordinating agendas for senior staff visiting the London Office.• Organising internal and external broker, client, graduate events.• Maintaining Trade Credit… Show more EA to 5 Senior Managers;• Extensive diary management, travel, Visas, detailed travel itineraries and agendas, expense management, meetings, room bookings, VC facilities and catering.• Preparing powerpoint presentations for internal and external review meetings.• Meet and greet external guests• Organising and co-ordinating agendas for senior staff visiting the London Office.• Organising internal and external broker, client, graduate events.• Maintaining Trade Credit distribution lists.• Maintaing training log for Trade Credit Team, UK and arrange training where necessary.• General office management duties for the wider Trade Credit UK Team including; on boarding new joiners, ordering equipment, stationery, business cards, system access, building pass and guest Wifi when required.• Involvement in various Trade Credit UK Projects. Show less

• Extensive & proactive diary management setting up conference and VC calls globally.• Booking complex & extensive global travel including visas, currency, check-in, logistics & detailed itineraries.• Acting as gatekeeper in person and screening calls.• Monitoring in-box, flagging emails & printing documents ahead of meetings. • Regular contact with C-Suite, Board, Executive Committee members & senior staff.• Organising and sending out Investment Risk Committee meeting… Show more • Extensive & proactive diary management setting up conference and VC calls globally.• Booking complex & extensive global travel including visas, currency, check-in, logistics & detailed itineraries.• Acting as gatekeeper in person and screening calls.• Monitoring in-box, flagging emails & printing documents ahead of meetings. • Regular contact with C-Suite, Board, Executive Committee members & senior staff.• Organising and sending out Investment Risk Committee meeting invites, collating documents, agenda, pre-meeting preparation information.• Preparing correspondence, documents & presentations using Microsoft Office.• Printing papers using Diligent ahead of Board and Executive Committee meetings.• Setting up new joiners or overseas visitors ensuring set-up before arrival.• Liaising with HR regarding new recruits, organising interviews, on-boarding and access.• Organising internal and external events such as compliance onsite/offsite in London and Zurich, selecting venue, accommodation, flights, itineraries, preparing documents, refreshments and a dinner/team bonding evening. • Organise and prepare for regulator visits (FCA & PRA) including extensive diary management with senior board members, NEDs and key stakeholders. Arranging prep & training sessions with internal and external advisors.• Basic minute taking at monthly team meetings and following up on action points.• Organising regular in-house Compliance Lunch & Learn sessions for the business.• following up with team members ensuring key tasks are completed on time for MI.• Processing Global Expense claims ensuring timely reimbursement whilst adhering to company policy.• Processing invoices applying cost codes. • Ensuring business critical papers are filed and archived. • Maintaining External Appointments Register. • Ad-hoc project work.• Maintaining team absence and CPD training records.• Office move co-ordinator for desk allocation, planning & set-up, equipment and storage allocation. Show less

• Extensive diary management for Head and Auditors.• Printing papers using Diligent ahead of Board and Executive Committee meetings.• Co-ordination of complex and extensive global travel arrangements across different time zones to overseas offices to conduct audits, including organizing visa, check-in, currency, transportation and detailed itineraries.• Processing of Global Expense claims involving various currencies for timely reimbursement.• Filing and logging of… Show more • Extensive diary management for Head and Auditors.• Printing papers using Diligent ahead of Board and Executive Committee meetings.• Co-ordination of complex and extensive global travel arrangements across different time zones to overseas offices to conduct audits, including organizing visa, check-in, currency, transportation and detailed itineraries.• Processing of Global Expense claims involving various currencies for timely reimbursement.• Filing and logging of audit reports on various databases and uploading onto an in-house reporting system.• Producing audit reports and following up with the business ensuring tasks are actioned.• Additional personal duties for the Head of Group Internal Audit as required. Show less