Maria Rasheed Email & Phone Number

Islāmābād, Pakistan

In this role, I provided essential administrative support by drafting and proofreading correspondence in line with UNIDO standards and handled various administrative tasks such as travel authorizations, equipment purchases, and event arrangements using SAP. Also, screening incoming mail, prioritizing communication, and offering project-relevant information to supervisors for timely decision-making. I streamlined communication by managing phone calls and visitors, ensuring minimal disruptions. Additionally, I maintained both paper and electronic files, ensured accurate record-keeping, and proactively addressed inquiries, enabling smooth project operations.Besides, I provided comprehensive logistical and administrative support to the PPSE Team, facilitating the successful execution of eight events, including two international ones. My duties involved researching and coordinating venues, hotels, A/V suppliers, and caterers, ensuring cost-effective and smooth event logistics. I acted as the focal point for in-person and online events, handling all participant queries and managing event documents like timelines and logistics notes. Additionally, I coordinated with external suppliers and the UN Protocols department for VIP arrangements and provided administrative support to speakers and attendees. I also handled local procurement, managed inventory, and assisted with HR-related tasks such as hiring and travel arrangements. Moreover, I maintained databases, supported equipment inventory management, and ensured efficient visa processing for field offices and projects.

I managed key operational functions to ensure the smooth execution of development and humanitarian projects. My responsibilities included handling procurement processes, registering vendors, and organizing events, workshops, and meetings. I also maintained assets and inventory records, ensuring accurate reporting and financial management. In support of the operations team, I provided technical assistance to the administration, finance, and logistics departments, contributing to donor communication and coordination.I played a pivotal role in executing operational strategies, ensuring alignment with organizational objectives and donor requirements. This included managing day-to-day operations, such as procurement and logistical coordination, to support project implementation in underserved communities. Additionally, I collaborated with partners and stakeholders, identified opportunities for interaction, and enhanced project impact by supporting regular audits, quality assurance processes, and capacity-building initiatives for local staff. Through these efforts, I fostered a culture of collaboration and continuous improvement, empowered teams and communities to sustain project outcomes, and advocated for the rights of vulnerable populations through inclusive and participatory approaches.

Islamabad, Pakistan

In this role, I managed payment and advance records, developed trackers for vendors and HR, and ensured timely processing and approval of payments. I prepared monthly financial forecasts and accrual-based costing sheets, and worked closely with internal and external stakeholders to resolve discrepancies. Additionally, I handled travel expense verification for management, supported payroll preparation, maintained staff attendance records, and coordinated meetings for senior leadership. I consistently ensured accurate documentation, compliance, and timely disbursement of funds while assisting with other operational tasks as needed.

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In this role, I managed sales invoicing, revenue, and expense analysis, while ensuring accurate coding and tracking of costs and margins. I assisted in establishing internal controls for tax deductions, maintained up-to-date tax records, and ensured compliance across Pakistan. My duties included tax accounting, monthly reconciliations, filing sales tax returns, and income tax withholding statements. Additionally, I supported corporate registration with SECP, prepared staff salaries, and generated various financial reports. I collaborated with HR, procurement, and admin teams, handled fixed asset accounting, and liaised with customers and banks to resolve invoicing and reconciliation issues, maintaining an accurate accounts filing system.

Islamabad

In this role, I processed direct payments, verified daily petty cash summaries, and prepared monthly payroll, expense sheets, and budget forecasts. I managed bank deposits, recorded journal entries, and assisted with bank reconciliations. Additionally, I prepared payment vouchers, maintained stock registers, and verified inventory and vehicle logs. I supported HR in staff procurement, verified staff performance evaluations, and handled leave encashment records. I also organized team-building activities and ensured compliance with organizational standards. My role included maintaining accurate financial records, safeguarding confidential information, and supporting the finance department in completing its responsibilities.

Civil Secreteriate, Islamabad

In this role, I assisted in managing staff records and personal files, while supporting the day-to-day administrative tasks of the admin and logistics sections, as well as the SAARC and WTO wings of the Ministry of Commerce in Islamabad. I helped draft and manage correspondence between departments and maintained accurate records of administrative matters. Additionally, I participated in various activities on behalf of the Ministry and provided support in any other tasks assigned by management.

Quetta, Balochistan

In this role, I assisted in managing bank accounts, bookkeeping, and project accounts, as well as designing both internal and external financial reports. I maintained stock registers, verified inventory, and oversaw vehicle log books and maintenance. Additionally, I helped develop financial correspondence, created case studies, and suggested strategic solutions for organizational setups and procedures.