Marianne Smith Email & Phone Number

Canada

Calgary, Canada Area

Daily executive assistant and calendar management to the COO, plus administrative assistance to the Operations department. Processing of all incoming privacy requests.Coordinating internal employee events and leadership retreats.During COVID-19 tracked statistics, both internal and external, through reports, spreadsheets, and timelines. Provided temporary administrative support to the Communications department (May 2021-February 2022) through production of weekly employee bulletins and daily bulletins to care sites in COVID-19 outbreak. Reception relief where required.

Kananaskis, Alberta, Canada

Daily review of payroll entry into Manusonic, daily processing of Banquet Event Orders (entering into OpenTable, posting on display screens, ensuring restaurant outlets are kept informed of new BEO’s and changes, tracking after-event gratuities for staff), responded to online reviews and restaurant reservations, tracking of staff reviews, attended daily BEO meetings and weekly department meetings (took minutes), tracked and coded all department invoices, administrative assistance where required

Grande Prairie, Alberta

Executive Assisting:Calendar management, arranging meetings and preparation, personal errands, reconciling expenses, production and review of expenses for other executives, booking of travel for the president, his family, and other executives, administrative support to the accounting and payroll teamsLegal Administration:Tracking and filing of annual reports, organization and maintenance of corporate minute books, processing legal contracts & agreements, main contact for all shareholders & investors, filing and organization of all legal documentation – both hardcopy and electronic

Toronto, Canada Area

Provided administrative support to 3 Directors, a Vice president, and a team of approx. 40 sales people. Coordination of multiple calendars, travel arrangements, processing and review of expenses, purchasing and PO creation, and resolution of all administrative requests by the team.

Toronto, Ontario

Provided superior calendar management, meeting coordination, booking of travel/hotel, etc., to the President. I also provided administrative assistance to other members of the President’s team, and acted as back-up at reception for lunch breaks and vacation days.

Toronto, Canada Area

Provided both executive and personal assistance to the President. Heavy calendar management, extensive travel arrangements, and running of personal errands.

Toronto, Canada Area

Provided administrative and personal assistance to the Executive Vice President. Also provided administrative assistance to other senior staff as required.

Toronto, Canada Area

Processed all incoming rental applications, from background checks to lease preparation. Weekly bank deposits. Provided assistance to Vice President.

Toronto, Canada Area

Provided sole administrative assistance to all staff, and provided main reception.

Toronto, Canada Area

Proofed and edited all incoming client reports, produced invoices for each client and submitted it to the WSIB for 2 regions. Also provided back-up support to the Office Manager.

Toronto, Canada Area

Provided sole administrative support to all staff, acted as main reception, and provided assistance to the President.

Calgary, Canada Area

(Promoted from previous position)Processed all billing for service calls and installations - from hand-produced billing to creating invoices.

Calgary, Canada Area

Acted as main reception, and assisted both the Office Manager and Accountant in daily office duties.