Office Supervisor; Marketing Coordinator/Executive Administrative Assistant
Downtown Los Angeles, Ca
Office Supervisor• Oversaw day-to-day operations of local brokerage office• Prepare miscellaneous reports, financial information, budgets and make arrangements for monthly sales meetings• Maintain confidential material, serve as liaison between brokers, clients and guests• Assist with general office tasks and maintain inventory of office supplies• Assist administrative assistants with any work overflow• Assist Regional Operations Manager with special requests or projectsMarketing Coordinator/Executive Administrative Assistant• Provide support to 3 –4 Senior/Junior Level Brokers• Maintain correspondence and document files• Manage Purchase & Sale Contracts and Offers• Generate draft proposals, including RFP’s, Counter-proposals, L.O.I.’s, and Purchase Offers• Create and track commission invoices and process closed transactions• Track and record daily marketing activity on various projects• Create, design and assist with various marketing projects for brokers: brochures, flyers, postcards, presentations, maps, aerials, HTML and mailings• Manage dissemination of property listing/projects in-house and to appropriate outside listing services, maintain brokers private contact database• Coordinate and assist marketing teams on various projects• Promoted to Office Supervisor