Administrative Officer
Current• Provide administrative support to the manager about interoffice memos, correspondences, emails, meetings, etc.• Generate various reports electronic and/or hardcopy by the manager.• Raise urgent concerns to HOD.• Assist the manager to prepare the manning budget.• Assist the manager to prepare a business unit budget for the year.• Create MR and follow up manager's approval, PR, and LPO’s.• Receive orders and double-check delivery items, quantities, and… Show more • Provide administrative support to the manager about interoffice memos, correspondences, emails, meetings, etc.• Generate various reports electronic and/or hardcopy by the manager.• Raise urgent concerns to HOD.• Assist the manager to prepare the manning budget.• Assist the manager to prepare a business unit budget for the year.• Create MR and follow up manager's approval, PR, and LPO’s.• Receive orders and double-check delivery items, quantities, and expiration.• Maintain sufficient inventory supplies for operation. • Coordinate and arrange training for the staff regarding machines, safety, hygiene, and other business training compliance.• Maintain all related documents such as commercial license, civil defense, contracts, vehicle registrations, clearances, are up to date.• Prepare daily and monthly report to be submitted to the accounts department.• Maintain the documentation of all business unit forms and templates.• Create job order requests to the technical and maintenance department for work-related issues;• Thoroughly, overseeing the completion of job orders.• Coordinate with human resource officer regarding employee's joining and resignation, salary clarification, inquiries, vacation arrangements, clearance, certificates, and plane tickets. • Coordinate with HR regarding employee's visa renewal, passport renewal, tawjeeh training, and medical arrangements.• Prepare daily duty roster, timesheets, and employee attendance.• Maintain records of employees' tardiness and absenteeism.• Arrange service vehicle for employee's transportation going on leave.• Arrange employee’s camp clearance.• Facilitate all forms of inquiries, complaints, through electronic mail or phone calls.• Performs administrative duties and other data entry assigned on a day-to-day basis.• Responsible for a proper filing system. Show less