Mohammed Afsar Email & Phone Number

Mussafah, Abu Dhabi

Worked at Al Barakah Investment Holding Company LLC from 01-07-2007 till July 2023 in Executive Management under different Department as Office Manager reporting to Managing Director from July 2007 To March 2019.Office Manger reporting to President and Vice Chairman from April 2019 to Jan 2022.Office Manager reporting to Chief Operating Officer from Feb 2022 To July 2023.To plan and schedule well informed meetings for MD/PVC / COO.Communicate on behalf of them directly with other departments.Drafting official correspondence, circulars, memorandums to the Head of Departments. Arrange Online Notary Meetings.Arranging travel itineraries and other events.Preparing agenda & minutes of the meeting.Taking care of the bank transactions like, domestic and international transfers, depositing cash in account, etc.Maintain their personal data, Bank accounts, cheque books, bank transfers, etc.Welcome guests and maintain database, find out nature of business and direct guests to concerned manager.Office requirement approvals and purchases.Auditing documents for their signature for all the relevant approvals & information.E-SAT system to access the complaints from the customers, once COO gives his decision closing the case in the system.Working in Quick Books for generating sales invoices and purchase invoice entry.Payments and SOA for receivables and payables to be updated in quick books.Preparing and finalizing timesheet for admin staff.To deal with insurance companies for Contractors All Risk, Staff Medical Insurance and Workmen compensation insurance.Coordinate to renew trade license, tenancy contracts, chamber of commerce, Etc.Prepare and process their official and personal petty cash expenses.Maintaining a proper filing and report system.Microsoft on daily basis.Calendar and affirm arrangements and gatherings of the PVCAnswer phone & electronic enquiries and hand-off phone calls & messages.

Hyderabad, Telangana, India

Managed external contacts for CMD and kept track of periodic communication needed for priority contacts.Directed administrative functions for the Directors and Key Managers.Carefully noted down all phone messages and relayed them to the CMD.Processed travel expense and re-imbursements.Developed and maintained internal filing system.To maintain a detailed project schedule and administrative tasks and all sites / projects.Create personal expense report and filing system.Taking down minutes of meeting.