Marlene Steele Email & Phone Number

Vaughan, Ontario, Canada

Seasoned professional executive assistant with supportive roles in various industries including facilities coordination, and property administration. Willing to be open to new and rewarding challenges and opportunities.

Markham, Ontario, Canada

Responsible and accountable to the Global Manager for Real Estate, in order to ensure a safe, comfortable, and healthy work-environment . • Excellent organisational and interpersonal skills with a strong customer focus• Proficient in MS Office, and possess strong written, verbal and people skills• Independent• Prioritise and manage the completion of projects in an efficient and timely manner• Ability to quickly learn how to use Company required software • Coordinate facility management and small project tasks as directed• Coordinate special events in support of clients – internal/external• Provide support for meetings and conferencing, trade shows• Ensure appropriate follow up with customers• Seeking continuously to improve processes, systems and overall customer satisfaction• Support facility specific cost savings targets• Coordinate & manage facility maintenance and repair services with building/property management company and third party service providers• Coordinate and schedule of maintenance; Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination of work within internal client environment with minimal disruption.• Assist with receiving and dispatching of work requests to technical staff, vendors or other services providers• Resolve problems associated with all building services including but not limited to: janitorial, conference rooms, interior and exterior furnishings, fixtures and equipment, climate comfort and mechanical & electrical needs.• Implement preventive, ongoing and anticipated maintenance/repair programs• First point of contact for emergencies:Facility Fire Warden – Emergency Response TeamJoint Health and Safety Team Member for Employeeso Certifications:First Aid/CPR, AEDAccessibility for Ontarians with Disabilities Working At HeightsWHMIS 2015

Concord, Ontario Canada

Provided C-level confidential support to several senior Executives: Vice-President Finance, Vice-President, Legal; Co-CEO and Chairman as well as supporting the Board of Directors all the while keeping a level of good judgement and discretion with minimal supervision. Role: A variety of areas focused on in general: routine correspondence, presentation preparation, minute taking, travel coordination, consulate and patents and trademark assistance along with public relations type duties.Accountability: Administrative support to the VP, Legal and VP, Finance, Co-CEO and Chairman, and Board of Directors. - Maintain the Senior Executives filing systems, expense reports, routine correspondence, preparation and editing of presentations and other documents. - Arranged and coordinated meetings and events. - Coordinated all shareholder related correspondence and ensure contractual agreements are up to date and accurate. - Coordinated intricate travel arrangements for the Senior Management team; develop relationships with travel service providers and complete all arrangements for staff. - Met regularly with Senior Executives and update regarding issues/opportunities.Skills and Qualifications: 25+ years’ experience providing administrative support to Executive level leadership roles. - Strong computer skills with in-depth knowledge of MS Office Suite; Word, Outlook, Excel, and PowerPoint. - Experienced in successfully dealing with leveraging technology to gain efficiencies. - Demonstrated the ability to work effectively with managing multiple tasks while working in a high-stress environment. - Successful at relationship building and effectively manage interpersonal relationships at all levels of the company while maintaining strict confidentiality. - Attention to detail and accuracy.Merged with Mitel Networks Corporation (May 2014), position changed to Facilities Coordinator

Diploma, Ontario Business Development Program

Ontario Business Development Management

Building/Property Maintenance

Executive Reception/Secretarial, Executive Assistant/Executive Secretary, A+

Activities and Societies: George Brown AlumniGraduated with Honours.