Martha Olson Email & Phone Number

Chapel Hill, Nc, Us

Durham, Nc

Durham, Nc

Provide full administrative support to Associate Vice President of Nurse Quality, DUHS, Director of Data Management, DUHS and Director of Marketing and Communications, DUHS. Back up support for other Executive Administrative Specialists within the organization. Manage daily and monthly calendars for three executives, reconcile travel, and schedule travel arrangements. Coordinated internal and external meetings, facilitate minutes and action items to help inform executives of meeting highlights and drive forward next steps. Collaborate with US service vendors including IT support, meal arrangements, hospitality for team events, meetings and conferences several times per year. Screen emails, correspondence and appointments and handle sensitive information with maximum confidentiality.

Raleigh, Nc

Actor/Model - TV, Commericals, Film, Theater, Pint Work, ProductionActing Coach

Durham, Nc

Provided full administrative support to Sr. Vice President of Legal and Compliance and Sr. Legal Team. Back up support for other Executive Administrative Assistants within the organization. Managed daily and monthly calendars for three executives, reconciled travel, processed expense reports and scheduled all travel arrangements. Coordinated internal and external meetings, facilitated minutes and action items to help inform executives of meeting highlights and drive forward next steps. Collaborated with US and global service vendors including IT support, meal arrangements, hospitality and travel to arrange team events, meetings and conferences several times per year. Screened emails, correspondence and appointments and handled sensitive information with maximum confidentiality.

Durham, Nc

Executed full administrative support to Vice President/Sr. DIRs/DIRs/LMs and Clinical Operations staff throughout the Southeast Region and North America. Committee Chair of Home Office employee's children's events each year. Set up interviews, scheduled appointments, maintained calendars, PowerPoint presentations and correspondence for executive team. Facilitated on boarding for 75+ new hires of all levels, annually, collaborating with HR to manage process from early interview stages through contract, equipment orders, and new-hire orientation, for entire Southeastern US Region. Coordinated travel, expense reports, business meetings, luncheons, dinners, trainings and teleconferences. Supported business performance by tracking and reporting critical updates from CTMS, Spotfire and InnFORMant systems daily. Assisted North America CRA Development Program with interviews, supplies, travel, meals, events. Managed the Executive Ride Along Program for local site visits with CRAs. Developed and maintained strong relationships with the Japan CRA Exchange Program in coordinating agendas, events and annual travel. Managed supply inventory and orders.

Executed full clerical duties and supported President/VPs/Architects/CMs. Maintained all correspondence dealing with bid process of projects, including editing and compiling of Bid Specifications. Validated client's invoices against contract work scope, terms and conditions. Coordinated calendars, meetings, travel, conferences. Oversaw purchasing of office supplies and maintenance of all office equipment. Updated company database and website. Appointed Notary Public for the company