Mary Mason Email and Phone Number

• Review newly hired workers’ names, rates of pay, occupations and modify wage rate as needed. Review payroll over0payment calculations, request invoices, and record payroll invoices. • Enter legal and professional dues deductions. Assist with preparation of all government reports. Review all payroll and paychecks to ensure accuracy prior to pay date.• Complete monthly reconciliation of all payroll liability general ledger accounts.• Facilitate annual training sessions for all campuses, and department timekeepers.• Directly supervise employees, carrying out supervisory responsibilities in accordance with district policies and applicable laws. Conduct interviews, appraise performance; reward and discipline employees and address complaints and resolve problems.

• Input all Auxiliary Personnel and temporary employee’s information into the Safe Schools Database. Upload fingerprint information into State Board of Educator Certification (SBEC) database for all auxiliary and temporary employees. • Maintains records of all fingerprinting appointments for auxiliary and temporary employees. Monitor all criminal history databases (Safe Schools, Department of Public Safety (DPS) and (SBEC)) while keeping all information confidential. • Analysis former employee rehire eligibility status and communicate with former employees concerning their eligibility for rehire. • Complete Auxiliary employment verifications. • Prescreen and review all Aide I, Secretary III, and Media Attendant applicant experience and skills based on our established position requirements before sending them to departments/campuses to be interviewed. • Conducts in-processing and on-boarding of auxiliary employees. All documents are correctly completed to include I-9’s and W-4’s. Completes service records in accordance with state and local policies and procedures. • Serves as department webmaster including the publishing of Auxiliary job descriptions. Organizes and maintains catalog of Auxiliary job descriptions to ensure that the most recent and updated job descriptions are easily obtained and categorized accurately. • Serve as the department Notary Public.• Lead special projects when needed. Assist with the planning and set up of large job fair events that are held 5 times a year.• Assist in the migration process from Frontline application system to Applitrack recruiting and hiring systems.

• Received visitors and telephone calls in a courteous and professional manner; screened those which can be handled without supervisor’s help. Processed substitute applications by accepting substitute packets, verifying identification, college hours, teaching certifications and I-9’s. • Hired substitutes in TEAMS/ Frontline. Performed the initial input of substitute information for every new substitute hired by the District in TEAMS/ Frontline. Created and maintained active Substitute files. • Uploaded applicant information for fingerprint to TEA and verify fingerprint completion. Facilitated the onboarding process with newly substitute hires and rehires. • Assisted in the migration process from SFE Substitute Management System to TEAMS Substitute Management System. Responsible for teaching and training up to 20 current district employees in a classroom lecture setting on how to properly use and navigate the Substitute management system. • Traveled to one of 54 campuses to train Administration on how to navigate the Frontline Substitute management system. • Determined the daily need for substitutes based off number of district employee absences. Troubleshoot and assist applicants and staff with any technical issues they may have while applying online and or using the Frontline system. • Ensured that all jobs are verified so that Substitutes are paid correctly and in a timely manner. Conducted yearly audits to ensure all files and database are compliant with state rules and regulations.• Provided administrative support to the Director of Employee Relations and Deputy Superintendent by Serving as the initial point of contact for COVID leave request, prep ADA accommodation documents, and assist with FMLA questions. (This was a special project)• Managed the availability calendar for employees that needed to schedule time to use the training room.

• Reviewed W-4 and direct deposit forms to ensure forms were filled out accurately. Input information into computer database. Completed wage verifications, checks, paychecks, housing assistance and WIC forms, memos, and other records as needed. • Filed documents and appropriate forms alphabetically and numerically. Answered telephones and callers’ questions or directed callers to the appropriate individuals or departments. • Compiled payroll data such as hours worked, leave used, supplemental pay and compensatory charges from timecards and other records. Reviewed TRS forms for completeness, input the information into the computer database and sent forms to the appropriate agency. • Prepared computer input forms, entered data into computer files, computed wages and deductions and posted to payroll records. Reviewed wages computed and corrected errors to ensure accuracy of payroll. • Recorded changes affecting net wages such as exemptions for each employee to update master payroll records. Recorded data concerning transfer of employees between departments.

• Assisted lead teacher in preparing instructional materials and classroom displays. • Taught lessons in the absence of the lead teacher.• Led lectures every day and graded assignments in a timely manner. • Helped facilitate an environment conducive to learning. • Participated in staff development training programs to improve job performance.• Managed lead teachers’ calendar, keeping her abreast of upcoming meetings with parents and staff scheduling meetings and making changes to her calendar as needed.