Take care of the vital details that keep business running smoothly. All kinds of administrative assistance and secretarial duties – from preparing correspondence, presentations and reports, to maintaining confidential, business-critical records and information. Contribute to the efficiency of business by providing personalized and timely support to Executive leadership team, including calendar management, organizing meetings, coordinating travel arrangements and preparing expense reports etc.Key Responsibilities● Maintain complex and detailed calendars● Screen incoming calls and determine the level of priority, while using caution in dispensing information● Manage the coordination and logistics of both internal and external meetings● Arrange and coordinate complicated domestic and international travel● Organize all aspects for offsite conferences and external events, including catering and transportation● Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures● Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access● Maintain current organizational charts and Executive Bio's● Handle regular activities without prompting, and advise in advance with issues or delays● Assist in editing spreadsheets and presentations, including printing and binding, for client meetings● Work cooperatively with the administrative assistant's team, in positive partnership to support each other smoothly

Executive Assistant to; ⮚ Chief Scientific Officer⮚ Senior Vice President⮚ Vice PresidentCompletes a broad variety of administrative tasks for the CSO, Sr. V.P. & V.P., including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. * Communicates directly, and on behalf of the CSO, with Board members, Scientists, Clients and others, on matters related to CSO's programmatic initiatives.

Office responsibility of Managing DirectorHandled every aspect of business from ordering, supplying, billing to customers, interview employees etc., with a supporting hand to Managing Director.