Mayra Pacheco Email & Phone Number

Portland, Oregon, United States

As the Confidential Executive Assistant to the Deputy Superintendent, I serve as executive office manager and liaison to the department staff, and activities of the office. Provide explicit executive support to the Division and its C-level executive leaders, who report to and serve on the Superintendent’s Cabinet; by proactively taking the approach and anticipating the needs of the division and executives, exercising professionalism, exemplary judgment, discretion, and confidentiality. Known to… Show more As the Confidential Executive Assistant to the Deputy Superintendent, I serve as executive office manager and liaison to the department staff, and activities of the office. Provide explicit executive support to the Division and its C-level executive leaders, who report to and serve on the Superintendent’s Cabinet; by proactively taking the approach and anticipating the needs of the division and executives, exercising professionalism, exemplary judgment, discretion, and confidentiality. Known to initiate and carry out responsibilities by applying thorough knowledge of the organizational structure, the district's functions and policies. All while holding a high degree of integrity, cultural responsiveness, and exemplary work ethic. ● Coordinate/Communicate/Manage; meetings, communication, C-level calendaring, travel arrangements● Generate/operate a smooth/timely workflow by tracking/prioritizing projects, and task; creating/developing processes that align structures within offices● Coordinate internal activities, projects, programs, and similar functions on behalf of the Deputy including logistics for retreats, meetings, and office events.● Prepare purchase requisitions, budget transfers; contracts, invoices, payroll, inventory, and distribution of office supplies and materials.● Provide excellent customer service (elected officials, district administrators, staff, parents, and members of the public), assisting and directing them to the appropriate personnel, Initiating phone calls, receiving and transmitting information.● Collaborate/attend/lead various department and district meetings; prepare/send out notices; collect/compile materials and prepare agendas, order food and supplies.● Prepare/ maintain a variety of confidential lists, records, and files.● Act as the HR contact for the Division; assisting with interviews, onboarding, training and supervising staff (assistants and administrative assistants in the Division). Show less

Portland, Oregon, United States

As the Confidential Executive Assistant to the Chief Academic Officer, I serve as executive office manager and liaison to the department staff and activities of the office. Provide explicit executive support to the department and its C-level executive leaders, who report to and serve in the Superintendent’s Cabinet; by proactively taking the approach and anticipating the needs of the office and executives, exercising professionalism, exemplary judgment, discretion, and confidentiality. Known to… Show more As the Confidential Executive Assistant to the Chief Academic Officer, I serve as executive office manager and liaison to the department staff and activities of the office. Provide explicit executive support to the department and its C-level executive leaders, who report to and serve in the Superintendent’s Cabinet; by proactively taking the approach and anticipating the needs of the office and executives, exercising professionalism, exemplary judgment, discretion, and confidentiality. Known to initiate and carry out responsibilities by applying thorough knowledge of the organizational structure, the district's functions and policies. All while holding a high degree of integrity, cultural responsiveness, and exemplary work ethic.● Coordinate/Communicate/Manage; meetings, communication, C-level calendaring, travel arrangements● Generate/operate a smooth/timely workflow by tracking/prioritizing projects and tasks; creating/developing processes that align structures within departments.● Coordinate internal activities, projects, programs, and similar functions on behalf of the chief, including logistics for retreats, meetings, and office events.● Prepare purchase requisitions, budget transfers; contracts, invoices, payroll, inventory, and distribution of office supplies and materials.● Provide excellent customer service (elected officials, district administrators, staff, parents, and members of the public), assisting and directing them to the appropriate personnel, initiating phone calls, receiving and transmitting information.● Collaborate/attend/lead various department,office, and district meetings; prepare/send out notices; collect/compile materials and prepare agendas, order food and supplies.● Prepare/ maintain a variety of confidential lists, records, and files.● Act as the HR contact for the office; assisting with interviews, onboarding, training and supervising staff (assistants and administrative assistants in the office). Show less

Portland, Oregon, United States

As the Administrative Assistant/Office Manager, I supported the overall financial and regulatory functions of the school. Managed the administrator’s calendar based on community/administrative priorities. Received/Served visitors as a resource to others (students, family, and staff) concerning policies and procedures and resolve issues as appropriate.●Maintained the Principalʼs calendar and interfaced with internal and external requests for… Show more As the Administrative Assistant/Office Manager, I supported the overall financial and regulatory functions of the school. Managed the administrator’s calendar based on community/administrative priorities. Received/Served visitors as a resource to others (students, family, and staff) concerning policies and procedures and resolve issues as appropriate.●Maintained the Principalʼs calendar and interfaced with internal and external requests for meetings.●Participated/coordinated//communicated/ for various routine and special projects for the school principal, students, staff, and the school community; tracked and monitored progress and workflow and adjusted priorities to meet completion deadlines. ●Acted as the HR school contact; scheduling interviews, downloading candidate information, confirmation certification, completing and submitting final hiring paperwork, coordinated/tracked the performance review process.●Collected/entered attendance information for all school staff members, including leave information and forms. Entered in extended hours and professional development for classified staff. ●Substitute/School staff main contact; monitoring/coordinating/scheduling vacancies for current staff and substitute teacher pool. ●Monitored school budgets to provide up-to-date status reports to the Principal/District staff.●Entered/ Reconciled expenses and procurement card purchases. Managed student funds; gathered through fundraisers and athletic programs. Documented, prepared and submitted required documentation for all transactions/bank deposits. ●Partnered with school and community members and the district office to schedule the use of school facilities.●Completed all work using a Racial Equity and Social Justice lens as outlined in board policies.Participated in staff development, in-service training related to diversity, equity and inclusion in the workplace and in K-12 education and modeled appropriate behaviors. Show less

Portland, Oregon, United States

As the school administrative secretary, I assumed primary responsibility for various secretarial clerical functions which included, but was not limited to filing, typing and statistical record keeping.● Supported the Administrator with HS scheduling and Master Schedule Building (ESIS).● Prepared and typed correspondence, listings, memos and various administrative reports such as attendance, curriculum, and procedures.● Maintained student records, programs and statistical… Show more As the school administrative secretary, I assumed primary responsibility for various secretarial clerical functions which included, but was not limited to filing, typing and statistical record keeping.● Supported the Administrator with HS scheduling and Master Schedule Building (ESIS).● Prepared and typed correspondence, listings, memos and various administrative reports such as attendance, curriculum, and procedures.● Maintained student records, programs and statistical information using system data entry and retrieval equipment, with programs which may include (but are not limited to) word processing.● Filed and maintained office records.● Recorded grades, test scores and other data.● Sent/Distributed mail, parcels and other items to faculty and staff.● Took and/or transcribed dictation.● Ordered applicable supplies.● Operated photocopier and other duplication and production services.● Performed minor first aid and periodically observed students detained in the work area.● Attended and recorded periodic staff meetings.● Translated documents as well as translated at meetings and parent/teacher conferences (Spanish).● Trained and scheduled student teacher assistants.● Principal’s secretary coverage when needed.● Performed regular office duties and other tasks as assigned.● Performed as the office receptionist; answered telephone, intercom, message taking, and liaison between staff, public and the principal. Show less

Portland, Oregon Metropolitan Area

As the community agent/ parent liaison, I was the link and connection between the school, students, staff, families and community members. The connection provided a welcoming environment for the underrepresented families in the community. Collaborated with the school main office to assist with special projects. ● Met and greeted parents upon students pick up, drop off, and conferences.● Provided translation services to parents/staff (Spanish).● Provided/referred parents to… Show more As the community agent/ parent liaison, I was the link and connection between the school, students, staff, families and community members. The connection provided a welcoming environment for the underrepresented families in the community. Collaborated with the school main office to assist with special projects. ● Met and greeted parents upon students pick up, drop off, and conferences.● Provided translation services to parents/staff (Spanish).● Provided/referred parents to community resources.● Collaborated with school multicultural events.● Collaborated with the school main office to assist with special projects. Show less

Portland, Oregon, United States

● Answered incoming calls and provided excellent customer service.● Placed calls to several stores in Oregon to take weekly orders.● In-person customer sales.● Provided translation services between managers and employees.

Some College

Portland, Oregon

High School Diploma

James Madison High School/ Leodis McDaniel High School Portland, Oregon