Sylvia Mcdonald Email & Phone Number

Irvine, Ca

Provides high-quality administrative support to the CEO. Manages the CEOs calendar and appointments with internal staff, clients and board members. Answers and screens calls for the CEO. Helps organize workflow and coordinate day-to-day activities with team. Pre-plan and execute on- or off-site team and board meetings. Book travel arrangements for domestic and international travel. Reviews operating practices and implements improvements where necessary. Manages accounting tasks, including generating profit & loss reports, expense reports and other Accounts Payable and Accounts Receivable duties. Collaborates with Operations Department to facilitate and conduct interviews. Prepares, maintains and generate essential documents and records.Key accomplishments:• Named the lead for multiple client relationships in first 6 months• Launched accounting systems for 2 projects• Managed details of event planning for multiple company events• Supported marketing and litigation team with special projects• Became Notary Public in 2017

Costa Mesa, Ca

Worked with Chief Marketing Officer on the implementation of an innovative technology event to increase awareness and promote business of the technology industry in Orange County. Researched and contacted potential sponsors, media contacts and multiple trade organizations and created email campaigns to promote event• Cultivated existing and new relationships with over 150 domestic and international technology companies, investors, financial institutions and companies of consumer goods to generate interest and sponsorship in the first 5 months

Newport Beach, Ca

Facilitated bilingual support with immigration cases.Reported directly to the Attorney. Supported and prepared citizenship applications, Green Card applications, dual citizenship applications and all other types of U.S. visas.• Improved approval process time by 20% through faster case management procedures• Generated new case leads by networking, especially in the international community

Lake Forest, Ca

Business provided predictive and preventive maintenance solutions for all rotating equipment in most industrial, commercial, military, shipyard, municipal, petrochemical and power generation facilities in the Western United StatesHelped launch, support and grow the startup from scratch via new customer acquisition, account management, managing financial records and accounts, payments and delivery date optimization to maximize cash flow, event planning, as well as managing and coordinating the daily activities of the CEO.• Secured multiple large government contracts, including the U.S. Navy and U.S. Coast Guard • Created and managed the vendor and customer database• Increased sales by at least 10% each year by utilizing direct marketing campaigns

Laguna Niguel, Ca

Collaborated with private and public schools as well as home school programs to prepare and coordinate science education events, including payments, participation, educational materials, hands-on activities and presentations

Laguna Niguel, Ca

Researched and contacted organizations in both the private and public sector for prospective funding for educational field trip programs and events, prepared grant proposals and applications. Facilitated community goodwill by contacting and collaborating with organizations involved in education and community programs• Successfully raised over $60,000 in funds for the field trip and events program, enabling the company to continue with the education field trip program for 4 years• independently prepared grant proposals for review and approval by the Director of the organization

Santa Ana, Ca

Assisted Director of U.S. International Projects Operation to develop and coordinate international projects and to manage the department. Processed quotations and orders in a timely and accurate manner, providing outstanding customer service and executed all office duties independently during the frequent absences of the department director. Liaison between German headquarters and U.S. subsidiary.